Positive Pay - Sandler*Kahne Software, Inc.

Disk DriveIf you have selected Create EFT, Write enter the drive letter of the diskette driveon your workstation on which to write the EFT fileIf you have selected Read, Send enter the drive letter of the diskette drive inyour workstation from which to read the EFT fileBegin ProcessingClicking this button starts the EFT file process. The following processes occur:1. If multiple batches were selected, then they are checked to be sure thatthey can be selected together in one process. If they have conflictingoptions, they will not be able to be sent together. The following rulesmust apply to include multiple batches in one transmission:• Same file format• Same Company ID and Company Name• Same Immediate Destination/Name, Origin/Name, Filename, Path,Block Fill, CR/LF end file, Delete file option.• Communications options – Type, User Progname, Phone number,Device, Location, Terminal Emulation, Echo On/Off, Protocol2. Build the working table for the selected batches. This is one common filethat is used for the processes described below.3. The EFT Audit report prints for requested deposit options. This reportwill not print if you are creating an EFT test file or you have selected theBuilt-in - Write/Read diskette Communications option and are readingfrom diskette.4. After the Audit Report prints, all selected batches are pre-processed tocheck for the following types of errors:• Batches were selected which do not have Company Paying Accounts(DD.260.00) set up.• Vendors are in the selected batches that have not been entered as EFTvendors in Vendor Banking Entry (DD.250.00), or have been enteredbut are not marked as Active.• Vendors are in the selected batches that have been setup but their prenotestatus is not Approved (or they are pending, and their approvaldate has not passed).• If Adjustment Debit (AD) vouchers are found, and EFT Setup is notconfigured to include the Company Debit record. Adjustment Debitsare adjustments that require funds to be removed from your vendor’saccount and deposited into your account. This is only allowed if youare including your Company Debit record in the EFT file – this is alsotermed a “Balanced” file – since Debits equal Credits. AdjustmentDebits are also allowed if you have selected one record/check orhigher for the vendor, as the AD transaction will simply be nettedagainst the other vouchers for that check and the result will be a netCredit.If errors occur in the pre-processing then a message will be displayedinforming you to review the audit report and/or the event log to discoverwhat errors occurred. The event log file will begin with “DD50”.5. Depending on the Communications option you have selected, thefollowing occurs next:44 • Reference – AP EFT A/P Electronic Funds Transfer w/ Positive Pay