Positive Pay - Sandler*Kahne Software, Inc.
Positive Pay - Sandler*Kahne Software, Inc. Positive Pay - Sandler*Kahne Software, Inc.
Electronic FundsTransfer tabUse this tab to manage the EFT file formats.Generally, if the options Title is blank, then that data element is not included inthe file format.SelectBy checking a file format, then it becomes available for selection in VendorBanking Entry and Company Paying Account. A non-US-ACH file formatcannot be selected unless there is a corresponding Crystal Report file format.Non-US-ACH file format report files are named “DD-“ + File Format ID. Thestatus bar will show the status of the file format report. These report files arelocated in the Solomon main folder.Format IDUnique identifier for this file format. US-ACH is used for the standard USNACHA file format.DescriptionDescription of the file format.Next File IDMany EFT file formats use a File Identifier (File ID). For non-US formats, thenthis value is incremented for every file “Kept” in EFT processing. This is thesequential number of the file. For US-ACH, this field is not used – as the usageis slightly different – the File ID is the sequential file ID for one date – thisneeds to be shared with the PR module’s direct deposit function. It is possibleto send a PR Direct Deposit file and an AP EFT file in the same day andtherefore they need to be aware of each other. These numbers are maintained inthe DDSystem.ini file – either located in the PR or APEFT folder.Next Sequence NumberMany EFT file formats use a Sequence Number. For US-ACH the nextsequence number is maintained for each individual date. This is maintained inthe DDSystem.ini file (see above).Record LengthThe number of characters in one record of the EFT file. This is used to formatthe record length.Last Effective DateThe effective date of the last EFT “Kept” in EFT processing.Block fill fileWhen checked, this file format should include this as an option in CompanyPaying Accounts.CR/LF end recordsWhen checked, this file format should include this as an option in CompanyPaying Accounts.Include Company DebitWhen checked, this file format should include this as an option in CompanyPaying Accounts.28 • Reference – AP EFT A/P Electronic Funds Transfer w/ Positive Pay
Pre-NotesWhen checked, this file format should include this as an option in CompanyPaying Accounts.Tax PaymentsWhen checked, this file format should include this as an option in CompanyPaying Accounts.Destination BankFrameFor US-ACH this is called Immediate Destination. If the Title field is filled in,then this field is included in the format – if left blank it will be omitted. TheMask fields indicate the masking characters used for data entry on this field – itserves both to define the characters that can be entered in the field and themaximum length allowed (by the number of masking characters).Mask Character Legend:9 Numeric (0-9)A Alphabetic (A-Z, a-z)V Alphabetic which is converted to upper caseN Alphanumeric (A-Z, a-z, 0-9)W Alphanumeric which is converted to upper caseX ASCII 32-127 (space, letters, numbers and special characters except for *and ?)L ASCII which is converted to lower caseU ASCII which is converted to upper caseM Mask ASCII (Same as X but includes * and ?)Originator FrameFor US-ACH this is called Immediate Origin. If the Title field is filled in, thenthis field is included in the format – if left blank it will be omitted.Company FrameFor US-ACH this is called Company (ID and Name). If the Title field is filledin, then this field is included in the format – if left blank it will be omitted.Bank/Transit NumberFrameFor US-ACH this is called Bank Transit Routing Number. If the Title field isfilled in, then this field is included in the format – if left blank it will be omitted.The check digit option will apply the US-ACH check digit algorithm to the lastcharacter of the Bank/Transit number.Account NumberFrameThis is used for the Vendor’s account number. The mask defines the maximumaccount number length. Account Type title is used to include/omit the AccountType option (checking/savings).A/P Electronic Funds Transfer w/ Positive Pay Reference – AP EFT • 29
- Page 1: Accounts PayableElectronic Funds Tr
- Page 5: LICENSEFor each Microsoft Business
- Page 8 and 9: Format ID..........................
- Page 10 and 11: Positive Pay tab...................
- Page 12 and 13: • For use in US - Electronic Tax
- Page 14 and 15: Starting Positive PayBefore using t
- Page 16 and 17: • Setup Company Paying Accounts (
- Page 18 and 19: - 4,5,6) Edit/Select Documents for
- Page 20 and 21: Electronic Data Interchange -a stan
- Page 22 and 23: Hint & Tips• Reports - Check numb
- Page 24 and 25: To return to the screens part of th
- Page 26 and 27: Format IDThe name of the file forma
- Page 29 and 30: Email TabUse this tab to enter Emai
- Page 31 and 32: Company Paying AccountMaintenance (
- Page 33 and 34: Pre-Note Status(US-ACH Only) This i
- Page 35 and 36: File / Header TabThis tab is used t
- Page 37: File Formats (DD.300.00)Grid ViewFo
- Page 41 and 42: Transaction Types (DD.301.00)Grid V
- Page 43 and 44: Header/Trailer IDThis ID is used to
- Page 45 and 46: • Check Number Hash total - used
- Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
- Page 49 and 50: Create and Send File (DD.500.00)Gri
- Page 51 and 52: • User’s Communications. After
- Page 53 and 54: Deposit OptionsFrameSelected batche
- Page 55 and 56: • Built-In Communications. The EF
- Page 57 and 58: Keep/Delete screen - showing email
- Page 59 and 60: Payment Selection Filter (DD.520.00
- Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
- Page 63 and 64: Vendor Defaults TabUse this tab to
- Page 65 and 66: EFT File NameEnter the DOS file nam
- Page 67 and 68: Dial-up PropertiesFramePhone Number
- Page 69 and 70: Message Layout (stub)Horizontal lay
- Page 71 and 72: SSL ModeEmail notification supports
- Page 73 and 74: Positive Pay DefaultsTabUse this ta
- Page 75 and 76: Audit Report-last file (DD.600.00)T
- Page 77 and 78: Company Paying Account Report(DD.62
- Page 79 and 80: 4. Print and “Keep” AP Checks t
- Page 81: Positive Pay Test fileUnlike EFT, t
- Page 84 and 85: To return to the screens part of th
- Page 86 and 87: EFT test fileThis field is not used
Pre-NotesWhen checked, this file format should include this as an option in Company<strong>Pay</strong>ing Accounts.Tax <strong>Pay</strong>mentsWhen checked, this file format should include this as an option in Company<strong>Pay</strong>ing Accounts.Destination BankFrameFor US-ACH this is called Immediate Destination. If the Title field is filled in,then this field is included in the format – if left blank it will be omitted. TheMask fields indicate the masking characters used for data entry on this field – itserves both to define the characters that can be entered in the field and themaximum length allowed (by the number of masking characters).Mask Character Legend:9 Numeric (0-9)A Alphabetic (A-Z, a-z)V Alphabetic which is converted to upper caseN Alphanumeric (A-Z, a-z, 0-9)W Alphanumeric which is converted to upper caseX ASCII 32-127 (space, letters, numbers and special characters except for *and ?)L ASCII which is converted to lower caseU ASCII which is converted to upper caseM Mask ASCII (Same as X but includes * and ?)Originator FrameFor US-ACH this is called Immediate Origin. If the Title field is filled in, thenthis field is included in the format – if left blank it will be omitted.Company FrameFor US-ACH this is called Company (ID and Name). If the Title field is filledin, then this field is included in the format – if left blank it will be omitted.Bank/Transit NumberFrameFor US-ACH this is called Bank Transit Routing Number. If the Title field isfilled in, then this field is included in the format – if left blank it will be omitted.The check digit option will apply the US-ACH check digit algorithm to the lastcharacter of the Bank/Transit number.Account NumberFrameThis is used for the Vendor’s account number. The mask defines the maximumaccount number length. Account Type title is used to include/omit the AccountType option (checking/savings).A/P Electronic Funds Transfer w/ <strong>Positive</strong> <strong>Pay</strong> Reference – AP EFT • 29
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