Positive Pay - Sandler*Kahne Software, Inc.
Positive Pay - Sandler*Kahne Software, Inc. Positive Pay - Sandler*Kahne Software, Inc.
Hint & Tips• Reports - Check numbering sequence. Frequently, users will want tokeep their printed checks numbers and EFT “advice slip” numbers inseparate sequences. This is useful for check reconciliation. Solomonassumes a check number sequence by the checking account, subaccountcombination. To keep these sequences separate you can use one of twomethods:• Create two different subaccounts for the same checking account, andtherefore the numbering sequences (and Solomon’s default next checknumber when printing reports) will be kept separate. You might use onesegment of your subaccount to note the difference.• Using the same Account/subaccount use one numeric sequence for yourchecks, and prefix your EFT payments with another sequence (eg all EFT“checks” are in the 800000 sequence and higher, while your computerchecks start with 000001). Solomon will always default with the nextnumber in the 800000 sequence, and for computer checks you will needto enter the correct next check number according to your check stock.• Reports - selecting EFT Vendors. When you run a Vendor Detail orSummary report you can select those vendors who have been designated asEFT vendors. In the Sort/Select screen of these reports use theVendor.DirectDeposit field to filter the report. This field contains the Pre-Note status for each vendor. If blank, then this vendor has not beendesignated as an EFT vendor. If not blank then, “N” indicates a new prenote(zero dollar), “P” is pending pre-note (zero dollar), and “A” is approvedPre-Note status and available for EFT. If not using Pre-Noting, all EFTVendors will automatically be assigned the “A” code.• Reports - Check Preview (03.610). You may want to add a new field tothis report to show whether a vendor is an EFT vendor or not. As describedabove use the field Vendor.DirectDeposit (see above for the values and theirmeaning).• Create and Send File (DD.500.00). If a batch does not appear in thegrid, it is possible that it has already been posted to your GL. OnlyUnposted A/P Check batches will appear in the grid, and thereforeavailable to be sent to the bank. If this occurs, you can use the Show PostedBatches checkbox on the Create and Send Files screen (EFT tab) to allowtransmission of GL posted batches. This should be the exception rather thanthe rule, and administrative procedures should be put in place to avoidposting these batches prior to being transmitted.12 • User Guide – AP EFT A/P Electronic Funds Transfer w/ Positive Pay
Reference – AP EFTAP Electronic Funds Transfer (w/Positive Pay) MenuThe AP EFT (w/ Positive Pay) menu lists functions used to maintain and reportAP EFT information. Access the AP EFT menu through the Module menu onthe MBS - Solomon menu bar.The AP EFT menu appears in two parts. The first part lists the AP EFT screensused for module setup, maintenance and regular operations. The second partlists AP EFT reports. To access the reports part of the AP EFT menu, click theReports button.A/P Electronic Funds Transfer w/ Positive Pay Reference – AP EFT • 13
- Page 1: Accounts PayableElectronic Funds Tr
- Page 5: LICENSEFor each Microsoft Business
- Page 8 and 9: Format ID..........................
- Page 10 and 11: Positive Pay tab...................
- Page 12 and 13: • For use in US - Electronic Tax
- Page 14 and 15: Starting Positive PayBefore using t
- Page 16 and 17: • Setup Company Paying Accounts (
- Page 18 and 19: - 4,5,6) Edit/Select Documents for
- Page 20 and 21: Electronic Data Interchange -a stan
- Page 24 and 25: To return to the screens part of th
- Page 26 and 27: Format IDThe name of the file forma
- Page 29 and 30: Email TabUse this tab to enter Emai
- Page 31 and 32: Company Paying AccountMaintenance (
- Page 33 and 34: Pre-Note Status(US-ACH Only) This i
- Page 35 and 36: File / Header TabThis tab is used t
- Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
- Page 39 and 40: Pre-NotesWhen checked, this file fo
- Page 41 and 42: Transaction Types (DD.301.00)Grid V
- Page 43 and 44: Header/Trailer IDThis ID is used to
- Page 45 and 46: • Check Number Hash total - used
- Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
- Page 49 and 50: Create and Send File (DD.500.00)Gri
- Page 51 and 52: • User’s Communications. After
- Page 53 and 54: Deposit OptionsFrameSelected batche
- Page 55 and 56: • Built-In Communications. The EF
- Page 57 and 58: Keep/Delete screen - showing email
- Page 59 and 60: Payment Selection Filter (DD.520.00
- Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
- Page 63 and 64: Vendor Defaults TabUse this tab to
- Page 65 and 66: EFT File NameEnter the DOS file nam
- Page 67 and 68: Dial-up PropertiesFramePhone Number
- Page 69 and 70: Message Layout (stub)Horizontal lay
- Page 71 and 72: SSL ModeEmail notification supports
Reference – AP EFTAP Electronic Funds Transfer (w/<strong>Positive</strong> <strong>Pay</strong>) MenuThe AP EFT (w/ <strong>Positive</strong> <strong>Pay</strong>) menu lists functions used to maintain and reportAP EFT information. Access the AP EFT menu through the Module menu onthe MBS - Solomon menu bar.The AP EFT menu appears in two parts. The first part lists the AP EFT screensused for module setup, maintenance and regular operations. The second partlists AP EFT reports. To access the reports part of the AP EFT menu, click theReports button.A/P Electronic Funds Transfer w/ <strong>Positive</strong> <strong>Pay</strong> Reference – AP EFT • 13