Positive Pay - Sandler*Kahne Software, Inc.

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Electronic Data Interchange -a standard for exchangingbusiness informationelectronicallyStructuring Vendor BankingInformationFor each vendor that you want to provide EFT capabilities, you need to set up arecord in Vendor Banking Entry. Not all of your vendors (those not requiringEFT) need to be setup in Vendor Banking Information.US Only – Entry ClassesUse the Transaction Types (DD.301.00) application to select the Entry Classesyou will be using. The ones selected will then be the list of possible selectionsin Vendor Banking Entry. The Format ID for US ACH is “US-ACH”.You need to establish the Entry Class for each vendor, whether they are:• PPD - Prearranged Deposit - used for vendors who are individuals thatrequest their expense reimbursements to be direct deposited.• CCD - Cash Concentration and Disbursement - used for corporate payments• CCD+ - Cash Concentration and Disbursement Plus - used for corporatepayments along with EDI information. With this Entry Class you also needto determine the ANSI X112 Version/Release your trading partner is using -to receive their EDI record.• CCD+ - Cash Concentration and Disbursement Plus - Tax Payment - usedfor the financial agent who receives your tax deposits. See Appendix G -Tax Payments Explained (EFTPS).Non-US – Transaction Types/Payment CodesUse the Transaction Types (DD.301.00) application to select the TransactionTypes/Payment Codes you will be using. The ones selected will then be the listof possible selections in Vendor Banking Entry. Select the Transaction Typesfor each Format ID that you will be using.Documents/EFT RecordYou also need to determine how you want to summarize your vendors’payments in the EFT file. Each record that is transmitted in the EFT file mayconsist of:• One Record/All Batches - All check records in all batches selected (fullysummarized)• One Record/Batch - All check records in each batch• One Record/Check - Each check record in each batch• One Record/Voucher - Each voucher record in each batch (notsummarized at all)10 • User Guide – AP EFT A/P Electronic Funds Transfer w/ Positive Pay
EFT Test fileWhen you first configure your AP EFT you will want to transmit a test file toyour bank to verify that you are setup correctly. To do this, follow these steps:• Setup - Be sure your AP EFT Setup (DD.950.00) is complete, at least 5EFT Vendors (DD.250.00) have been entered and your Company PayingAccounts (DD.260.00) have been setup.• Turn on EFT Test - On the Company Paying Account screen (DD.260.00)select the account that you wish to use for the test file and check the EFTTest box. This sets AP EFT to the test mode – for this one account.• Send EFT Test File - Run the Create and Send File (DD.500.00) (EFTtab) process and send the EFT test file (a test file includes only 5 vendorswith test dollar amounts). IT IS VERY IMPORTANT you notify yourbank BEFORE transmitting this test file.Upon receiving the test file and reviewing it, your bank will confirm that yoursetup is OK, and you may then “uncheck” the EFT Test box (DD.260.00) toproceed with normal processing. If you have different file formats orcommunications options, then you will want to send a test file for each of thesedifferent combinations.A/P Electronic Funds Transfer w/ Positive Pay User Guide – AP EFT • 11
Page 1: Accounts PayableElectronic Funds Tr
Page 5: LICENSEFor each Microsoft Business
Page 8 and 9: Format ID..........................
Page 10 and 11: Positive Pay tab...................
Page 12 and 13: • For use in US - Electronic Tax
Page 14 and 15: Starting Positive PayBefore using t
Page 16 and 17: • Setup Company Paying Accounts (
Page 18 and 19: - 4,5,6) Edit/Select Documents for
Page 22 and 23: Hint & Tips• Reports - Check numb
Page 24 and 25: To return to the screens part of th
Page 26 and 27: Format IDThe name of the file forma
Page 29 and 30: Email TabUse this tab to enter Emai
Page 31 and 32: Company Paying AccountMaintenance (
Page 33 and 34: Pre-Note Status(US-ACH Only) This i
Page 35 and 36: File / Header TabThis tab is used t
Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
Page 39 and 40: Pre-NotesWhen checked, this file fo
Page 41 and 42: Transaction Types (DD.301.00)Grid V
Page 43 and 44: Header/Trailer IDThis ID is used to
Page 45 and 46: • Check Number Hash total - used
Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
Page 49 and 50: Create and Send File (DD.500.00)Gri
Page 51 and 52: • User’s Communications. After
Page 53 and 54: Deposit OptionsFrameSelected batche
Page 55 and 56: • Built-In Communications. The EF
Page 57 and 58: Keep/Delete screen - showing email
Page 59 and 60: Payment Selection Filter (DD.520.00
Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
Page 63 and 64: Vendor Defaults TabUse this tab to
Page 65 and 66: EFT File NameEnter the DOS file nam
Page 67 and 68: Dial-up PropertiesFramePhone Number
Page 69 and 70: Message Layout (stub)Horizontal lay
Page 71 and 72:
SSL ModeEmail notification supports
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Positive Pay DefaultsTabUse this ta
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Audit Report-last file (DD.600.00)T
Page 77 and 78:
Company Paying Account Report(DD.62
Page 79 and 80:
4. Print and “Keep” AP Checks t
Page 81:
Positive Pay Test fileUnlike EFT, t
Page 84 and 85:
To return to the screens part of th
Page 86 and 87:
EFT test fileThis field is not used
Page 88 and 89:
File Formats (DD.300.00)Grid ViewFo
Page 90 and 91:
1. Create a new Crystal Report that
Page 92 and 93:
Header/Trailer IDThis ID is used to
Page 94 and 95:
• Check Amt Summation - only Chec
Page 96 and 97:
Creating the Positive PayfileThe Cr
Page 98 and 99:
• File Created. The create and se
Page 100 and 101:
• Built-In Communications. The Po
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AP EFT Setup (DD.950.00)Use the AP
Page 104 and 105:
Vendor Defaults TabThis tab is not
Page 106 and 107:
CommunicationsOptions FrameThe foll
Page 108 and 109:
Authorized UsersThe number of Solom
Page 110 and 111:
Company Paying Account Report(DD.62
Page 112 and 113:
Appendix A - Pre-NotificationExplai
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• Browser - A browser can be used
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88-94 Trace Number Sequential recor
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Appendix D - Non-US File Formats (E
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CA - Toronto Dominion (80 byte)Repo
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Note 1Note 2 -Note 3Note 4Assigned
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Appendix F - Email Error Messages(E
Page 126 and 127:
Appendix G - Communication Scripts(
Page 128 and 129:
SETTINGSSTOPTIMEOUTUPLOADWAITFORSpe
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WAITFOR "(?=help): "SEND "Z"WAITFOR
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Positive Pay - Sandler*Kahne Software, Inc.

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