Positive Pay - Sandler*Kahne Software, Inc.
Positive Pay - Sandler*Kahne Software, Inc. Positive Pay - Sandler*Kahne Software, Inc.
Starting Positive PayBefore using the Positive Pay features of AP EFT, complete the following:1. Install the Accounts Payable-EFT (w/ Positive Pay) module according tothe Installation Instructions provided.2. Determine how you will communicate with your company's deposit bank.You must choose one of three methods. Before making your choice,review the information in Appendix B - Choosing a CommunicationsOption.3. Complete Accounts Payable-EFT Setup (DD.950.00). Determine yourMulti-Company options and complete the Positive Pay information.4. Verify your Positive Pay format(s). Using the File Formats (DD.300.00)application be sure your bank’s format has been setup (see User Guideand Reference for more information).5. Enter your Company Paying Accounts in Company Paying AccountMaintenance (DD.260.00) – set the Positive Pay Format ID for eachaccount you will be using.6. Create and Send a Test Positive Pay File using screen Create and SendFile (DD.500.00), to verify that you have correctly setup the Positive Payfile parameters and the bank can receive your file.See the Positive Pay User Guide and Reference sections thatfollow.4 • Introduction A/P Electronic Funds Transfer w/ Positive Pay
User Guide – AP EFTOverviewThis User Guide provides general information regarding the setup and operationof Accounts Payable-EFT so you will understand how the module works as awhole. Note that “DD.xxx.xx” screens are all found in the AP EFT product.Steps to setup APEFT for the first timeIf you will NOT be using Pre-notification (see Appendix A for Prenotificationexplanation)• Verify that the A/P module has been setup (03.950.00)• Setup AP EFT (DD.950.00)- see AP EFT Setup below• If using Multi-File Formats, then go to File Formats (DD.300.00) and selectthe formats that you will be using.• Setup Entry Class and/or Transaction Types (DD.300.00/DD.301.00)- foreach File Format you will be using.• Setup Company Paying Accounts (DD.260.00). You should set up companypaying accounts for any checking account/subaccount you will be paying outof.• Setup EFT Vendors (DD.250.00) - see Structuring Vendor BankingInformation below• Send a Test EFT file to your bank (DD.500.00). See Test EFT file below.If you WILL be using Pre-Notification (see Appendix A for Prenotificationexplanation)• Verify that the A/P module has been setup (03.950.00)• Setup AP EFT (DD.950.00)- see AP EFT Setup below• If using Multi-File Formats, then go to File Formats (DD.300.00) and selectthe formats that you will be using.• Setup Entry Class and/or Transaction Types (DD.300.00/DD.301.00)- foreach File Format you will be using.A/P Electronic Funds Transfer w/ Positive Pay User Guide – AP EFT • 5
- Page 1: Accounts PayableElectronic Funds Tr
- Page 5: LICENSEFor each Microsoft Business
- Page 8 and 9: Format ID..........................
- Page 10 and 11: Positive Pay tab...................
- Page 12 and 13: • For use in US - Electronic Tax
- Page 16 and 17: • Setup Company Paying Accounts (
- Page 18 and 19: - 4,5,6) Edit/Select Documents for
- Page 20 and 21: Electronic Data Interchange -a stan
- Page 22 and 23: Hint & Tips• Reports - Check numb
- Page 24 and 25: To return to the screens part of th
- Page 26 and 27: Format IDThe name of the file forma
- Page 29 and 30: Email TabUse this tab to enter Emai
- Page 31 and 32: Company Paying AccountMaintenance (
- Page 33 and 34: Pre-Note Status(US-ACH Only) This i
- Page 35 and 36: File / Header TabThis tab is used t
- Page 37 and 38: File Formats (DD.300.00)Grid ViewFo
- Page 39 and 40: Pre-NotesWhen checked, this file fo
- Page 41 and 42: Transaction Types (DD.301.00)Grid V
- Page 43 and 44: Header/Trailer IDThis ID is used to
- Page 45 and 46: • Check Number Hash total - used
- Page 47 and 48: IRS Tax CodeThis is the IRS’s 5-d
- Page 49 and 50: Create and Send File (DD.500.00)Gri
- Page 51 and 52: • User’s Communications. After
- Page 53 and 54: Deposit OptionsFrameSelected batche
- Page 55 and 56: • Built-In Communications. The EF
- Page 57 and 58: Keep/Delete screen - showing email
- Page 59 and 60: Payment Selection Filter (DD.520.00
- Page 61 and 62: AP EFT Setup (DD.950.00)Use the AP
- Page 63 and 64: Vendor Defaults TabUse this tab to
Starting <strong>Positive</strong> <strong>Pay</strong>Before using the <strong>Positive</strong> <strong>Pay</strong> features of AP EFT, complete the following:1. Install the Accounts <strong>Pay</strong>able-EFT (w/ <strong>Positive</strong> <strong>Pay</strong>) module according tothe Installation Instructions provided.2. Determine how you will communicate with your company's deposit bank.You must choose one of three methods. Before making your choice,review the information in Appendix B - Choosing a CommunicationsOption.3. Complete Accounts <strong>Pay</strong>able-EFT Setup (DD.950.00). Determine yourMulti-Company options and complete the <strong>Positive</strong> <strong>Pay</strong> information.4. Verify your <strong>Positive</strong> <strong>Pay</strong> format(s). Using the File Formats (DD.300.00)application be sure your bank’s format has been setup (see User Guideand Reference for more information).5. Enter your Company <strong>Pay</strong>ing Accounts in Company <strong>Pay</strong>ing AccountMaintenance (DD.260.00) – set the <strong>Positive</strong> <strong>Pay</strong> Format ID for eachaccount you will be using.6. Create and Send a Test <strong>Positive</strong> <strong>Pay</strong> File using screen Create and SendFile (DD.500.00), to verify that you have correctly setup the <strong>Positive</strong> <strong>Pay</strong>file parameters and the bank can receive your file.See the <strong>Positive</strong> <strong>Pay</strong> User Guide and Reference sections thatfollow.4 • Introduction A/P Electronic Funds Transfer w/ <strong>Positive</strong> <strong>Pay</strong>
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