Positive Pay - Sandler*Kahne Software, Inc.

Appendix E – Positive Pay File FormatsStandard Positive PayReport Name: (DDPP-POSPAY-1.rpt)The following requirements are from a specific Positive Pay file (AmSouth Bank). It is more than likely that yourbank will require a slightly different format. See Reference – Positive Pay – File Formats for instructions on how tocreate a format to exactly match your bank’s requirements.Record Pos Len Description Value (DD.xxx.xx are screens)Detail 1-10 10 Check Number APAdjust.AdjgRefNbr (right justified)11-16 6 Issue Date APAdjust.AdjgDocDate (mmddyy)17-26 10 Amount APAdjust.AdjgCuryAmt (summed by check)(right justified)27-28 2 Tran Code “01”-issued item, “02”-void item29-38 10 Bank Account Number DD.260.00 (Account Number)39-53 15 Additional Descriptive Info 03.270.00 (Remittance Name)54-80 27 Filler SpacesSample Positive Pay File (POSPAY-1)//$$ADD, SAMPLE BID=’8821 POSPAY’0000200815020004004309020000000000Alphabet0000220814020000100390020000000000Consolidated Me0003000815020000025000010000000000Kim Abercrombie0005000815020000125000020000000001Randall BosemanUpdated: 11/15/2002Report Notes:- The file XDDFile_Wrk is the working file used as the master file for this report It is also used for EFT formats.- This file has records for all VOUCHERS. They are summarized to the check level. (RecordSummary = “C”). It isimportant to filter and use only the “Check” summarized records.- Report, Record Selection filters records based on:ComputerName – allows multiple users share the same working fileRecordSummary “X” -“X” records are voucher records that have been summarized and are skippedFileType = “P” – (“P” for Pos Pay, “E” for EFT)- Report, Group/SortXDDFile_Wrk.RecSection – ensures that order is Headers, Checks, TrailersXDDFile_Wrk.ChkRefNbr – sorts checks by check number- Detals a – Check informationXDDFile_Wrk.RecordSection = “20P”XDDFile_Wrk.RecordSumAmt contains the check total (summarizes the vouchers)- Details b – Header/Trailer records (XDDFile_Wrk.ValueString)XDDFile_Wrk.RecSection = “10H” – HeaderXDDFile_Wrk.RecSection = “50T” – TrailerA/P Electronic Funds Transfer w/ Positive Pay Appendices • 13