GALILEO ACADEMY FIELD TRIP PACKET

GALILEO ACADEMY FIELD TRIP PACKETStandard Day Trips OnlyPlease read and fill out completely. This form is for standard day field trips only. These documents arerequired by the SFUSD Risk Management.Checklist for Field Trip Sponsor’s Responsibilities (check and initial all boxes that apply)Check field trip calendar date for conflicts (www. galileoweb.org)Select ResourcesSelect CalendarsSelect Field Trip Calendar to view for potential conflicts of your date (select back arrow when done)Log into your Galileo Web account (www. galileoweb.org)Select ResourcesSelect Mail.GALILEOWEB.ORGLog In (with your username and password) Last name first initial (no space)Select CalendarSelect date for your field trip (double click your date)Menu box appears – Select ‘Edit event details’Enter – What (teacher name), When, Where & TimeType in Guest box: fieldtrips@galileoweb.org Select SaveDevelop a communication protocol and phone tree with others who are involvedFax a copy of the summary sheet (pg 2) for day trips outside of the City & County of San Francisco(including chaperone contact phone numbers) to Risk Management 415 241-6330.Ensure that the trip will be supervised by at least one certificated staff person. Ratio of adults tostudents shall be adequate to the activities undertaken, age of the students, and specific requirements of thetrip (Recommend 1:15 ratio.)Obtain Department Head and AP signatures.Obtain parent/ guardian signature for each student attending field trip.If releasing student(s) to or from destination please describe under “Transportation” instructing parentguardian to sign pg 3 “For High Schools Only”.If volunteer drivers will transport students they must complete an additional formGalileo Field Trip Rules• Submit the completed field trip packet (6 pages) signed by your department head to Ms. Pringle AssistantPrincipal at least four weeks in advance of the event and longer if special funding is needed.• Field trips are never allowed without the attached forms completed (timely) and signed by Ms. Pringle.• Field trips are not to involve overnight stays unless approved by High School Operations. See Linda for theovernight/experiential field trip forms & additional requirements.• Field trips are not to be scheduled during school testing programs; the last week of the report period; onholidays; on minimum days; and the week before fall/spring semester final exams (closed week). Check thefield trip calendar to be sure.Sponsor teacher give Signed Parent Permission forms and List of Students attending field trip to Mrs. Wade orMs. Pringle Room 211 on or before day of field trip.__________________________ _________ __________________________ _________Department Head Approval Date Ms. Pringle AP Approval DateSubstitute requests must be approved by Ms. Pringle

GALILEO ACADEMY FIELD TRIP PACKETStandard Day Trips OnlyFor Out of County field trip the sponsor teacher must fax this page to RiskManagement @ 241- 6330 and also HSO @ 241- 6202Today’s date: ________________Teacher: ____________________ Dept: _____________ Cell # ________________Name of chaperone(s) assisting on the field trip:1. ________________________ Cell # _____________2. ________________________ Cell # _____________Destination: __________________________________________________________Purpose: _____________________________________________________________Field Trip Date: _______________ Time: _________________________________FromToAdmission Fee: _____________ Method of transportation: _____________________Class: ________________ ________ __________ ___________________or Subject Period Room No. # of StudentsGroup_____________________ ________ __________ ___________________Subject Period Room No. # of StudentsTotal # of students: ___________Substitute coverage needed: Yes: _____ No: _____How is coverage for students not attending this field trip being arranged?_______________________________________________________________________________________________________________________________________________________________________________________________________________On day of field trip or before signed permission forms and list of students must be in room 211.For chartered bus complete last page

SAN FRANCISCO UNIFIED SCHOOL DISTRICTFIELD TRIP PERMISSION FORM AND WAIVER(Use this form for standard day trips only)(Overnight, Out of State or Experiential Field Trips must use Overnight/Experiential Field TripForm)Your child has received school staff and District approval to participate in a field trip. Under theCalifornia Educational Code and Board Policy, teachers and support staff may take students onfield trips to enrich and complement their educational experience. Such trips are always underthe supervision of at least one teacher and/or school administrator, or certified athletic coach inthe case of a same day high school athletic events, and all precautions are taken to ensure eachstudent’s welfare.Student Name: ______________________________________________________________Field Trip Location and Address:________________________________________________The trip will depart from and return to: (school name) _______________________________Field Trip Date: ___________ Departure Time: ___________ Return Time: ______________Trip Description. The field trip will involve the following activities: (Teacher: describe trip andactivities in detail):________________________________________________________________________Class or group attending:Number of Students:_______________Items Student Should Bring (if any):Names of teacher(s), staff, coach(es), chaperone(s)(Teacher: next to each name, indicatewhether adult is a teacher, staff, coach or chaperone).________________________________________________________________________Transportation. (Describe transportation (ie) walking, MUNI, BART, Caltrain, schoolbus,charter bus, private automobiles)If traveling by automobile, name(s) of approved driver(s):(Note: Volunteer drivers must complete the Volunteer Driver Form prior to Field Trip)WAIVER OF CLAIM: I understand that Education Code Section 35330 provides that allpersons making a field trip or excursion shall be deemed to have waived all claims against theDistrict or the State of California for injury, illness or death occurring during or by reason of thefield trip or excursion. I therefore acknowledge that as a condition of my son/daughter/wardparticipating in said activity, I hold harmless and waive any and all claims against the State ofCalifornia or the San Francisco Unified School District (and its officers, employees, agents),including, but not limited to, claims arising out of any negligence of any officers or employees ofthe District, for any injury, accident, illness, or death, or any loss or damage to personal propertyoccurring during or by reason of the participation in said activity.

1. I understand this field trip is optional and attendance by my child is not required and that analternative activity at School will be provided if I do not give permission for my child toparticipate.2. I understand that all students going on this trip will be responsible in conduct to the busdriver(s), to teachers, and, if applicable, adult sponsors at all times.3. I understand that all field trips begin and end at the School and that all students are requiredto go and return from this event on the transportation provided, unless prior arrangementshave been made and agreed to in writing by the principal, site administrator, or teacher.4. The District provides all students with Field Trip Accident Insurance that covers 100% ofreasonable and customary charges up to $25,000.00 per claim, with no deductible amount. Iunderstand that in order to make an insurance claim, I must complete, or cooperate withschool personnel and the attending physician or dentist in completing an accident claim form,which is available at the School. I shall submit the claim form according to the instructions onthe form. I understand that the District provides this insurance as a courtesy and, in no way,is responsible for the making, granting, or denying of insurance claims.AUTHORIZATION TO TREAT MINOR: In the event that I, or other parent/guardian, cannotbe reached in an emergency, I hereby give permission to the school staff to secure propertreatment for my child. I do hereby consent to whatever x-ray, examination, anesthetic, medical,surgical or dental diagnosis or treatment and hospital care are considered necessary in the bestjudgment of the attending physician, surgeon or dentist and performed by or under thesupervision of the medical staff of the hospital or facility furnishing medical or dental services.PARENT/GUARDIAN SECTION: MUST BE COMPLETEDPrint Name(s) of Parent/Guardian:Parent/Guardian Work Phone:Parent/Guardian Work Phone:Emergency Contact Person:Emergency Phone Number:Pagers, cell phones, e-mail:Physician/Health Insurance Name:Policy Number:Phone:Student's Critical Medical Needs/Allergies/Conditions:I acknowledge that I have carefully read this document and understand the informationtherein. I agree to each of the terms and acknowledgments above, and agree to permit mychild to participate in the trip described above.Date: ___________Parent /Guardian Signature:CHAPERONES: If agreement has been reached with the supervising teacher, and I chaperonestudents on this trip, I will comply with all District requirements pertaining to the chaperoning ofstudents.Print Name__________________________Signature________________________________2(Text of Pre-printed Permission Form has been approved as to Form by District Legal Office.)

FOR MIDDLE AND HIGH SCHOOLS ONLYTEACHERS’ APPROVAL OF STUDENT'S PARTICIPATION IN FIELD TRIP1° 5°(Subject and Signature)(Subject and Signature)2°(Subject and Signature)6°(Subject and Signature)3°(Subject and Signature)7°(Subject and Signature)4°(Subject and Signature)Administrator’s ApprovalCounselor’s ApprovalFor High Schools Only. With the teacher’s approval, a high school student may wish to meet at and/orleave from the destination on his/her own. If this choice applies to your child and you approve, please signbelow. Otherwise, he/she will leave and arrive with the supervising teacher. Under this option, SFUSDand the school will not be liable for any incidents that may occur. Additionally, your child may nottransport any other students.“I certify that my son/daughter has a valid driver’s license and that the vehicle is properly registered andhas full liability insurance coverage. My high school student has my permission to drive to and from thedestination for field trip referenced in this document on his/her own and I accept full responsibility.”Parent/Guardian signature: __________________________________Date: _____________3(Text of Pre-printed Permission Form has been approved as to Form by District Legal Office.)

GALILEO ACADEMY FIELD TRIP PACKETStandard Day Trips OnlyChartered Bus RequestInformation needed at least 2 weeks in advance of trip dateDate of field trip:Bus time to arrive @ Galileo:Bus time to depart from Galileo:Destination:& Address:Time and location to be picked upfrom destination:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Time to return to Galileo:Number of students:Number of teachers:Number of buses requested:Who is funding or paying forchartered bus?__________________________________________________________________________________________________________________________________________________________________________