Mawalla Business Care Brochure

Focus on your profits – while we take care of thepaperworkRunning your business legally made easyTanzania a country rich in resources, yet a country burdened with the grave implicationsbrought about by dire paucity. Following the economic changes that took place in themid 1990’s Tanzania’s economic future represented the dawn of a new era whereby theintroduction of favourable legislation with regards to a market-based economy would serveas the saviour to deliver Tanzanians from the grasps of poverty. A decade or so later andTanzania still remains one of the least developed nations in the world. Poor infrastructureand corruption remains rife as Tanzania’s economic benefits have spread unevenly, with itspoorest seeing little improvement in their lives.On paper Tanzania represents an ideal investment destination. However, local and foreigninvestment will not be attracted in sufficient quantities if those investors are not assured thattheir funds are being correctly utilised. Efficient and proper corporate governance in Tanzaniais the assurance which is lacking with regards to business transactions and investmentsboth local and foreign.The introduction of new legislation has placed the impetus on corporations to practice propercorporate governance and management which complies with the law. With that in mind,many corporations in Tanzania lack the expertise to properly comply with the requirementsof the law.Bearing in mind the legal implications for failure to comply with the MANDATORY statutoryrequirements, The Mawalla Group through Mawalla Corporate Services was able to pinpointthe problem and develop a solution to cure the problem at hand. Business Care as a productis the anecdote which assists corporations to easily comply with the mandatory requirementsof the law.Business Care is the solution to the problems which encircle corporations and individualsalike in Tanzania. In a nutshell Business Care offers the following;• Legally and accurately register your properties and assets• Gain a clear understanding of your business’s finances by drawing uplegally compliant financial statements• Introduce best practices into your management decision-making• Accurately and legally record your company’s corporate information• Comply with all requirements of Tanzania commercial law.

Business Care enables you to focus on maximizing your profits while we take care of therest.Introduce Business Care to your business today – and aim for new heights of profitabilityand opportunities.A new breakthrough for business owners in TanzaniaBusiness Care is the latest breakthrough in corporate systems by the innovative MawallaGroup, which attracts wide acclaim for pioneering business products that raise the standardsof Tanzanian commerce. Business Care integrates into one computerised package thebusiness systems offered by three Mawalla Group subsidiaries, being:• Mawalla Advocates (property and assets)• Mawalla Corporate Services (decision-making and corporate governance)• Mawalla Financial Services (financial records).How Business Care worksBusiness Care offers seamless A to Z administration of the core functions of any efficientcompany. It packages into one step-by-step process the fundamentals of good business.PropertyProperty and assets are the foundation of stable businesses. This key aspect is managedby Mawalla Advocates, which utilises the Mawalla Group’s copyrighted Property Data Profilesystem (PDP) system to ensure that all the property information is accurately recorded.Businesses can easily access their full property histories from the PDP database, includingall changes to the property status from the original owner onward. The records can be savedto a CD, USB flash drive, or printed as a hard copy.FinancialsMawalla Financial Services extracts the necessary data from the PDP to prepare legallycompliant financial statements that reflect the company’s assets through the balance sheets.Management meetings and decisionsWith accurate financial statements in place, Mawalla Corporate Services arranges legallyrequired meetings such as Annual General Meetings, Extraordinary General Meetings andmeetings of the Board of Directors. In these meetings the company management discussesthe financial statements and makes important and legally necessary company decisions.

Corporate records and governanceTanzanian commercial law requires recorded minutes of all official company meetings, whichMawalla Corporate Services records and prepares on your behalf. These records are thencaptured onto the Mawalla Group’s copyrighted Corporate Data Profile (CDP) system foryour inspection and use.Business Care: what you getEvery company signing up for Business Care receives a packaged PDP report, financialstatements, minutes of meetings held and a CDP report. This information pack assistsyou to properly manage your business as well as meeting the requirements of Tanzaniancommercial law.By offering all key business services in a single integrated package, the cost of using MawallaGroup professional business services is considerably reduced.More information on the Business Care packageThe Business Care package is put together from several professional services currentlyoffered by Mawalla Group subsidiaries.Property DataThe Property Data Profile system (PDP) is the product of years of painstaking research andinnovative thought that enabled the Mawalla Group to package our real estate expertise andbest practices for your benefit. It offers at-a-glance land information management by recordingkey data such as land tenure category, property location, land ownership history, title deedreference numbers, premiums and rentals paid as per the requirements of section 31-35 ofthe Land Act of 1999. Using the PDP system enables you to efficiently and systematicallykeep data as far as your landed property is concerned.The user-friendly and state-of-the art PDP system affords our clients access to a completeone-stop property solution.Financial StatementsThe financial status of Tanzanian companies must be recorded as financial Statements interms of Section 151 of the Companies Act No. 12 of 2002. This law requires every companyto keep books of account containing entries of all sums of money received and expendedby the company as:• Receipt and expenditure (Profit and Loss statement)• Sales and purchase of goods or services (income and expense statement)• Assets and liabilities (balance sheet statement).

Management decision-makingProper decision-making in business requires good corporate governance, which refers broadlyto the rules, processes, or laws by which businesses are operated, regulated, and controlled.A well-defined and enforced corporate governance system ensures that the business adheresto accepted ethical standards and best practices as well as to the laws of the country.As per Part IV of the Companies Act No. 12 of 2002 (sections 133- 150), it is mandatory forevery company to hold an Annual General Meeting, an Extraordinary Meeting and Boardof Director Meetings in which shareholders and directors make and approve decisions, andfurther offer a secretary to assist in the decision making process.Corporate DataThe Mawalla Group’s Corporate Data Profile system (CDP) was developed by our Researchand Development (R&D) unit. This ground-breaking and patented programme accuratelycaptures the corporate data of our clients, including incorporation of the company, membershipand share capital, directors and other officers, accounts and audit, meetings and resolutions,management and administration, as well as debentures and registration of charges.The CDP enables Mawalla Group clients to comply with Companies Act regulations thatare mandatory, which include keeping registry of Members as per section 115, registry ofMinutes and Resolutions as per section 148 and lastly registry of all the charges created bythe company as per section 96 of the Companies Act respectively.About the Mawalla GroupThe Mawalla Group was founded in 1961 as a law firm by Advocate Juma Sawaya Mawalla,a respected barrister and honorary member of the International Commission of Jurists (ICJ).Anchored on the core values of people, culture and time, which has evolved into the ‘MawallaWay’, the firm evolved from a general practice law firm into a legal and corporate servicesgroup aimed at servicing Africa’s unique needs.The Mawalla Group renders its services through its subsidiaries, which are at present:• Mawalla Advocates• Mawalla Trust• Mawalla Corporate Services• Mawalla Financial ServicesContact us about Business CareDon’t delay, get your company organised through Business Care today.Mawalla Corporate OfficesPlot No. 175/12 • Mawalla Road • Mawalla Heritage ParkPO Box 6101 • Arusha • TanzaniaTelephone: +255 732 978 503 • Telephone/Facsimile: +255 732 978 610Electronic mail: corporate.reception@mawalla.co.tzWebsite: www.mawalla.com

POCKET FOR 4-PAGEINVOICE

Mawalla Corporate ServicesMawalla Road • Mawalla Heritage Park • Plot No. 175 / 12 • Mawalla Corporate CentrePO Box 6101 • Arusha • TanzaniaTelephone: +255 732 978 503 / +255 732 978 610 • Telephone / Facsimile: +255 732 972 468Electronic mail: corporate.reception@mawalla.co.tzwww.mawalla.com

BUSINESS CARE PRICELISTAttention: ……………………………..To:............................................. LimitedP.O. Box ...................................................................................., TanzaniaDESCRIPTION OF SERVICESProfessional services rendered in connection withBusiness Management of ………………………….AMOUNTIN TSHSOur Project Reference No: …………………………..THE WORK INVOLVED:1. REAL ESTATE/ LANDED PROPERTYA) Deducing of titlePer title ………………………………….....B) Perusing of titleI. Granted Right of Occupancy ..........................II. Customary Right of Occupancy ......................III. Derivative Right ..............................................IV. Customary Lease ...........................................45,000.0080,000.0050,000.0080,000.0050,000.0050,000.00V. Village Land ...................................................C) Investigation of titleI. Granted Right of Occupancy (at the Land Officeand the Land Registry) ................................... 100,000.00II. Customary Right of Occupancy (at the VillageCouncil and the District Registry ....................III. Derivative Right (at the Village Council,the District Registry and the Land Office) .......IV. Customary Lease (at the Village Council) ......V. Village Land (at the District Registry) ..............D) Attending to obtaining information from the titleand posting the same on the abstract of title (inform of the Mawalla Property Data Profile System)I. Granted Right of Occupancy ……….…….…...II. Customary Right of Occupancy ......................III. Derivative Right ..............................................IV. Customary Lease ...........................................V. Village Land ....................................................E) Land RentI. Attending to payment of Land Rent ................II. Filing an application for assessment ofLand Rent ....,..................................................III. Oversee assessment of Land Rent ................IV. Attending to obtaining final Land Rentassessment ....................................................V. Attending to payment of Land Rent andobtaining an Ex chequer Voucher Receipt .....60,000.00100,000.0060,000.0060,000.0080,000.0050,000.0080,000.0050,000.0050,000.0040,000.0040,000.0030,000.0020,000.0020,000.00

F) Urban ratingI. Levy on Propertya) Attending to oversee the valuation ofrateable property .............................................. 150,000.00b) Overseeing the assessment of rent onrateable areas ................................................. 150,000.00c) Attending to the payment of Levy on property ...H) Attending to specific changesI. Change/ Variation of Use ...............................II. Change of ownership .....................................III. Sub-division/partition of property ....................IV. Combination of Parcels ..................................V. Taking of instructions to prepare any necessarydeed or document (will be billed on a percentagebasis based on the value of the subject matteras per Schedule I of the AdvocatesRemuneration and Taxation of Costs Rules)VI. Preparation or approval or adjustment of thedeed or Document (will be billed on a percentagebasis based on the value of the subject matteras per Schedule I of the Advocates Remunerationand Taxation of Costs Rules)VII. Any other documents ....................................I) Registration of deedI) Overseeing assessment of Stamp Duty ........II) Attending to the payment of Registration fee ..III) Attending to payment of Approval fee ............100,000.0050,000.0050,000.0050,000.0050,000.0020,000.0020,000.0020,000.005,000.00J) Attending to Annual maintenance and updating ofthe Mawalla Property Data Profile System .......... 50,000.002. ACCOUNTING SERVICES (OUTSOURCED TOMAWALLA FINANCIAL SERVICES LIMITED)FINANCIAL STATEMENTA) Attending to preparing and maintaining annual 500,000.00Management Accounts (minimum) ...........................I. Preparing Profit and Loss StatementII. Preparing Balance Sheet StatementIII. Preparing Cash Flow StatementB) Preparing and filing of VAT Returns ..................... 250,000.00C) Processing of payment vouchers and receipts intoaccounting ledger, journals and Trial Balance ..... 300,000.00D) Attending to prepare Business plans and budget ... 800,000.00E) Tax ReturnsI) Preparation of provisional returns .................. 150,000.00II) Computing and submitting of withholding taxes .. 150,000.00III) Final Tax returns ............................................ 150,000.00F) Preparation of payroll and statutory deductions(i.e PAYE, NSSF and SDL) ...................................... 150,000.00

3. SECRETARIAL SERVICESPRE-INCORPORATION MATTERSA) Attending to promoters meetingper hour ..................................................B) Attending to circulating pre-incorporation50,000.00questionnaire ....................................................... 10,000.00C) Assisting in completing of the pre-incorporationquestionnaireper hour ...................................................D) Giving advice on setting up a business in Tanzaniaper hour ..................................................E) Conducting name search with the registrar ofCompaniesper hour ..................................................F) Drawing of Memorandum and Articles ofAssociation ..........................................................POST INCORPORATION MATTERSA) Attending to statutory meetings (Annual GeneralMeeting, Board of Directors Meeting and ExtraOrdinary Meeting) byI. Circular resolution by Email ............................II. Tele conferencing ...........................................III. Attending in person .........................................B) Preparing of minutes and resolutions per page ...C) Filing of statutory Annual Return with the35,000.0050,000.005,000.00200,000.0030,000.0030,000.0050,000.005,000.00Registrar of Companies ....................................... 20,000.00D) Preparing of any statutory formseach ..........................................................10,000.00E) Filing of statutory formseach .........................................................20,000.00F) Preparation of the Corporate Data Report (in formof the Mawalla Corporate Data Profile System)... 100,000.00G) Statutory maintenance of minutes book i.e bookof Minutes and Resolutions ................................. 50,000.00H) Statutory maintenance of a registry i.e Directors,Members, Shares and Debentures (throughCorporate Data Profile ......................................... 60,000.00I) Perusal of company file and preparation of astatus report ........................................................ 200,000.00