TAFE Queensland Guidelines for Recording Results and Issuing ...

TAFE QueenslandVersion:GuidelinePurposeRegulatoryFrameworkTAFE Queensland Recording & Issuing Student Results GuidelineTo provide TAFE Institutes with a framework for developing documentedprocesses for recording student results.National Vocational Education and Training Regulator Act 2011Standards for NVR Registered Training Organisations 2011Vocational Education Training and Employment Act 2000Higher Education (General Provisions) Act 2008Higher Education (General Provisions) Regulation 2008Australian Vocational Education Training Management Information StatisticalStandard (AVETMISS)Australian Quality Framework (AQF) 2 nd Edition, January 2013Australian Quality Skills Authority (ASQA) General Direction – Retentionrequirements for completed student assessment itemsQueensland State Archives Retention and Disposal Schedule – Technical andFurther Education Institutes QDAN588 v.1User Choice 2010-2015 PolicyCertificate 3 Guarantee Program Policy 2013 - 2014TAFE Queensland Student RulesTAFE Queensland Issuing Results and Awards PolicyTAFE Queensland Recognition PolicyTAFE Queensland Performance Level Assessment (PLA) PolicyScope of Guideline:All results applied to student enrolments reported by TAFE Institutes.Guideline Statement:• TAFE Institutes must apply the result code that accurately reflects the outcome applicable toindividual student enrolments.• All reference to Result Codes are to final result codes.• Result Codes can only be applied when there is evidence to support that final result.• A Result Code (e.g. “J / M”) must never be associated with individual assessment tasks andshould only be associated with the final determination of competence that will be the aggregateof all the assessment tasks. The only exception is where there is only one summativeassessment task being used to determine competence.• Student progress through assessment tasks to final outcome should be monitored and trackedusing words such as “satisfactory” and “unsatisfactory”.• Under the competency based framework, it is not appropriate to use numerical marks orpercentages to inform the assessment decision.• When a student is withdrawn from an enrolment there must be clear delineation between“withdrawal with participation (AW)” and “withdrawal without participation (NATT/AP)”.Relevant Links:Australian Vocational Education Training Management Information Statistical Standard (AVETMISS)Australian Quality Skills Authority (ASQA) General Direction – Retention requirements for completedstudent assessment itemsUser Choice 2010-2015 PolicyCertificate 3 Guarantee Program Policy 2013 - 2014TAFE Queensland Student RulesTAFE Queensland Issuing Results and Awards PolicyTAFE Queensland Recognition PolicyTAFE Queensland Performance Level Assessment (PLA) PolicyGuideline Owner: Educational Directors’ Group (EDG)Review Date: July 2014TAFE Queensland Recording and Issuing Student Results Guideline 1

TAFE QueenslandVersion:TABLE OF CONTENTSRecording of Result … … … … … … … … 3Issue of Result … … … … … … … … 3Re-Issue of Result … … … … … … … … 3Change of Result … … … … … … … … 3Recall of Incorrect Result … … … … … … … 4Deceased Student … … … … … … … … 4Fees … … … … … … … … … … 4Audit Evidence Considerations … … … … … … … 5Recognition / Credit Transfer … … … … … … … 6Competency Based Assessment (COM Grade Basis) … … … … 7Non Assessable Enrolment (NAA and NOA Grade Bases) … … … … 9Performance Level Assessment (PLA) (PLN and PLY Grade Bases) … … 10Non Standard Assessment – Adult Tertiary Preparation (NS2 Grade Basis) … 11Standard and Non Standard Assessment (STN and NST Grade Bases) … 12Graded Assessment – VET (GRD Grade Basis) … … … … … 13Graded Assessment – Higher Education (HED Grade Basis) … … … 14System Applied Code (NOG Grade Basis) … … … … … 15Appendix 1 – Definitions … … … … … … … 16Appendix 2 – Result Code Scenario Examples … … … … … 17TAFE Queensland Recording and Issuing Student Results Guideline 2

TAFE QueenslandVersion:Timing of entry of Result CodesFinal results are to be entered into ISAS within five (5) days of the Close of Study (COS) date.The Close of Study (COS) is the final point in time where ALL learning and assessment activity for a given unit is to becompleted – including ALL retesting.Recording of ResultAn ISAS Detail Missing Results Report, an approved CRM system which automatically assigns the result, or alternateassessment tracking documents may be substituted for a Grade and COS Report.Where approved by the institute, teachers can enter their own results into ISAS without completion of a Grade and COSReport (or equivalent). In this case, the individual ISAS login of the teacher is considered to be a digital signature and hasthe required integrity for audit purposes.Where results are entered into ISAS from the Grade & COS Report (or equivalent form) this is the verifiable document andmust be held on file or archived in line with current approved retention periods. ISAS Grade & COS Report Checklist (ifapplicable):- Enrolment and eligibility for each student has been verified. Results have been recorded legibly. The result to be entered is a final result, with the exception of the K, R or S result. The result code to be entered into ISAS is a valid code for the Grade Basis showing for the student Every student number has something against it – whether a result or an exception entry. No printed student number, code or column heading has been altered. Totals have been accurately recorded. Errors have been neatly crossed out and signed by the person responsible for the alteration. Assessor has recorded their name, signed and dated each page of the Grade & COS Report. The person authorised to enter data into ISAS has recorded their name, signed and dated each page of the Grade & COSReport. The person authorising the result/s and the person entering the data is not the same person If an institute officer’s name appears as a student on the Grade and COS Report, that institute officer has not signed or initialledat the foot of the document or entered data into ISAS.Issue of ResultStudents with access to ISAS Student Self-Service are able to view their result electronically. Students who cannot accessthis service retain the option to request a printed Result of Assessment (ROA) at no cost where it is the initial print. (Note:-Institutes are not mandated to provide the student with a printed ROA.)Re-Issue of ResultWhere an institute has elected not to print the initial ROA, no fees are applicable should the student request a printedversion. A student may request re-issue of a previously printed ROA however fees are applicable.When producing an Academic History, the institute needs to be aware that a student’s academic record in ISAS only goesback to 1999. Students’ academic records prior to 1999 are accessible through DRSWEB (ISAS & CAP Reporting). Whensupplying a student with an Academic History, the operator must ensure that an Academic History is also produced fromDRSWEB – CAP WEB Reports - DRS028, if the student has academic records in the TAFE legacy system CAP that arenot in ISAS.When a student requests academic records that are not accessible in DRSWEB – CAP WEB Reports (prior to 1993),please refer the student to BNIT Academic Records on 07 3258 5957.Fees are applicable for an Academic History if printed on official stationary.Change of ResultAll Result Codes are final result codes. A change of result should only occur due to human error, or where a student hashad a result re-evaluated through a successful academic appeal. A final result should not be applied as a “holding” resultTAFE Queensland Recording and Issuing Student Results Guideline 3

TAFE QueenslandVersion:with the expectation it will be changed. Amendment of a final result code, or movement of either SOS or COS date once afinal result has been added may have financial and reporting implications.Students who request an extension of their COS date need to apply in writing to the Institute Director (or delegate) as perindividual institute policy. Teachers/assessors who require extra delivery or assessment time, need to negotiate with theirEducational Manager (or delegate) as per individual institute policy.Managing student withdrawals (Drops without participation and Drops with participation)Teachers and Trainers are responsible for the primary learning relationship with the student – this responsibility includesmonitoring student attendance and progression and identifying students at risk of disengaging or not completing a courseof study - and to put in place mitigation strategies to encourage the student to complete.It is recommended that within four (4) weeks of a student commencing an individual unit/module, teachers establish thatthe student is engaging in the learning activity. Where there has been no engagement in the learning activity and thestudent is no longer undertaking the unit/module, teachers should inform administrative staff to process a ‘Drop’ in ISAS‘without participation’.Where a student commences a unit however subsequently chooses not to complete, teachers should inform administrativestaff to process a ‘Drop’ in ISAS within 10 days from the student’s last date of attendance. This will result in the studentreceiving a ‘AW’ Result Code on their academic history.Recall of Incorrect ResultWhen a result has been issued in error, or because a document or representation was found to be false, misleading or wasobtained or made in another improper way, the result should be corrected by the Institute that issued the result.Administrative staff, in conjunction with the relevant teacher, must check the student’s records to confirm that the result hasbeen issued incorrectly.The Educational Manager (or equivalent) is to:-• inform the student of the incorrect result• request the student return the Result of Assessment (if applicable)• inform the student of the correct result and direct student to student self-service to view updated result, or providestudent with a new Result of Assessment (ROA)If the student appeals the decision, process the appeal according to the institute’s Academic Appeals process.Deceased StudentA Fail or Not Competent result should never be applied to a deceased student’s enrolments. If the student did notcomplete sufficient assessment to be judged competent, the student should be dropped. Refer to the ISAS Job AidManaging a Deceased Student’s Records.FeesFor fees relating to the replacement of a Statement of Attainment, Result of Assessment (ROA) or Academic History referTAFE Queensland Interim fees and charges policy.TAFE Queensland Recording and Issuing Student Results Guideline 4

TAFE QueenslandVersion:Recognition / Credit TransferRefer to TAFE Queensland Recognition Policy for application rules.• Credit transfer is training credit for a unit of competency or module previously completed by a client and includesgranted application for recognition. Credit transfer and recognition are essentially administrative processes. Theseare not formal enrolments in the normal sense, because they involve neither delivery nor assessment of the student’sknowledge. However, credit transfers need to be recorded and reported, firstly to exempt the student from the need toenrol in the unit, and secondly for the purposes of provider and systems calculation of qualification eligibility.(AVETMISS outcome identifiers 6.1)• A qualification cannot be attained entirely through credit transfer, except where there is a statement of equivalence asappears in an agreement between two approving organisations (refer to TAFE Queensland Recognition Policy).• Apprentices and Trainees may have the whole program recognised by transfer credit if changing SupervisingRegistered Training Organisation (SRTO).• Credit transfers should not be processed in ISAS if an equivalent rule exists. The equivalent unit will be recognisedautomatically for Academic Advisement purposes.• Credit transfers should not be processed in ISAS for student results that are contained in CAP, as these are reportedin the AVETMISS files as a new credit transfer. This affects the validity of the reporting. Awards that require theseresults for Academic Advisement purposes should be forced after manual checking, with an appropriate commentregarding CAP history.Code Description Summary of UseTTransfer CreditThis is the default code in ISAS for a Credit Transfer. Thiscode may be overridden with a more appropriate code fromthe list below.AVETMISSMapping60TMCTransfer Creditof study successfully completedat another training providerApplied if formal study equivalent to that of the proposedstudy is recognised, but the previous study has occurred withanother RTO or University.60TMRRecognition of study successfullycompleted at another trainingproviderApplied when there is mutual recognition of the exact,identically coded course completed with another RTO.60TPDTransfer Credit PLA– Competency achieved –DistinctionApplied when the course that the student has completed andis using to gain credit has a PLA grade of distinction.60TPCTransfer Credit PLA– Competency achieved –CreditApplied when the course that the student has completed andis using to gain credit has a PLA grade of credit.60TPJTransfer Credit PLA– Competency achieved –No Distinction or Credit awardedApplied when the course that the student has completed andis using to gain credit has a PLA grade of no credit ordistinction.60TNATransfer Credit PLA– Competency achieved –PLA not applicableApplied when the course that the student has completed andis using to gain credit has a PLA grade of not applicable.60TAFE Queensland Recording and Issuing Student Results Guideline 6

TAFE QueenslandVersion:Competency Based Assessment (COM Grade Basis)Code Description Summary of UseJCompetencyachievedStudent has attempted ALL of the requirements for the assessment and hassatisfied ALL the requirements of the unit of competency.Note: If unit is associated to Vocational Placement, then student must havesatisfactorily participated in the placement to receive a J for the unit of competency.Note:- Apprentice/Trainee specific rule requires employer’s support of thejudgement of competence prior to awarding the J.AVETMISSMapping20JRPLRecognition of priorlearninggrantedStudent has been assessed as competent against the requirements of theunit of competency through a recognition of prior learning (RPL) processand no “gap” training has been provided.Note:- Unit of Competency enrolment in ISAS must have a Note ID of RPL.51Student has attempted ALL of the requirements for the assessment and hasbeen assessed as not competent.MCompetency notachievedExample:- This code would apply if a student attempted ten of ten requiredassessments and was assessed as not competent in one or more of theassessments. However, if a student had only attempted nine of the tenassessments, this code would not be used as the student must attemptALL of the assessments in order to receive a “Competency notachieved/fail” result.30MRPLRecognition of priorlearningnot grantedStudent has been assessed as not competent against the requirements ofthe unit of competency through a recognition of prior learning (RPL) processand no “gap” training has been provided”.Note:- Unit of Competency enrolment in ISAS must have a Note ID of RPL.52ONLY applicable to Apprentices or Trainees.Student has attempted ALL of the requirements for the assessment and isunable to achieve competency following supplementary assessment.Use of this code is not mandatory; however it may be used to modify anexisting M result to assist with tracking purposes for an Apprentice/Trainee.LUnable to achievecompetency at thistime30TAFE Queensland Recording and Issuing Student Results Guideline 7

TAFE QueenslandVersion:Competency Based Assessment (COM Grade Basis) Cont’dCode Description Summary of UseAW(CATT)Withdrawal withparticipationStudent has participated in the unit of competency (i.e. engaged in learningactivity).Student is to be dropped from the ISAS Class “with participation”.Note:- When a student is dropped from the ISAS Class “with participation” (CATT),ISAS automatically applies a result of AW. The action chosen is “Drop”, an ActionReason is entered and a last date of attendance added.Reported for students in 3 possible scenarios.Scenario 1 – Administrative UseStudent has engaged in learning activity of the unit of competency and hasnotified the institute of their withdrawal before completing all of theassessment criteria.Scenario 2 – Administrative UseStudent has entered into a time-to-pay arrangement with the institute, hasengaged in learning activity of the unit of competency but has failed tomeet their payment obligations. Institute terminates their enrolment due tofailure to make payment. NB the institute must be able to verify that theyhave provided advice to the student that the student’s enrolment will beterminated as a result of failing to meet their financial obligations.Scenario 3 – Teacher/Assessor UseStudent has engaged in learning activity of the unit of competency andthen stopped attending or submitting assessments (i.e. discontinues)without notifying the Institute. In this situation, a student does not attemptall of the assessment and has not formally withdrawn or arranged acontinuing status. The “AW” applies in this situation, even if the studenthas completed some assessments and been assessed as not successfulfor one or more assessments.Note:- This code is not included in the assessment by QTAC of grade pointaverage (GPA) calculations.If student has an ISAS Note ID of RPL.Only applicable to meet contractual requirementsAVETMISSMapping4055 (State)NATT(AP)Withdrawal withoutparticipationStudent did not participate in the unit of competency (i.e. did not engage inlearning activity).Student is to be dropped from the ISAS Class “without participation”.Note:- Not funded, not auditable under AVETMISS and not reported on thestudent’s academic history.NotreportedTAFE Queensland Recording and Issuing Student Results Guideline 8

TAFE QueenslandVersion:Non Assessable Enrolment (NAA and NOA Grade Bases)The NAA Grade Basis is used when a course is non-assessable and the course is required to be considered foraward eligibility. Attendance grades of "B" and "E" are assigned. For example, Vocational Placement may be part of theaward rules but there is no assessment - the student needs to participate successfully to gain a "B" grade. If the NAAGrade Basis is applicable, Product Systems Support (PSS) will set this up at the Course Catalogue level.The NOA Grade Basis is used when a student is enrolled in a class for an assessable course but is not to beassessed (i.e. student has applied to the institute not to be assessed). In this case, the same attendance grades areassigned to the student BUT the grades do not count towards award eligibility. If the NOA Grading Basis is applicable,the Enrolments Officer will override the Grading Basis to be NOA.Code Description Summary of UseBNon assessableenrolment –SatisfactorilycompletedStudent has completed the unit in a way that satisfies the requirementsof the Institute.This code is used when a student is enrolled in a unit that is notdesigned to be assessed (NAA grade basis) OR the student has elected byagreement with the institute at enrolment not to be assessed (NOA gradebasis).Examples:-• Successful completion of all vocational placement requirements;• Satisfactory participation in learning activities.AVETMISSMapping81Student has participated, but has not completed the unit in a way thatsatisfies the requirements of the Institute.ENon assessableenrolment –Withdrawn orNot satisfactorilycompletedThis code is used when a student is enrolled in a unit that is notdesigned to be assessed (NAA grade basis) OR the student has elected byagreement with the institute not to be assessed (NOA grade basis).Notes:-• For a Vocational Placement enrolment, the student must have attended theplacement to be eligible for an E grade.• For a unit of competency associated to Vocational Placement, the studentcannot have J grade if the E grade has been applied to the VPC enrolment.• If student did not engage in learning activity of the unit of competency, ordid not attend the Vocational Placement, the enrolment must be NATT/AP.82Administrative UseUsed administratively when a student formally withdraws after havingparticipated in the unit, e.g. student has attended some of theirVocational placement; or student has engaged in learning activity of aunit of competency.AW(CATT)Withdrawal withparticipationTeacher/Assessor Use – NOT APPLICABLEFor a non-assessable enrolment, the AW is not a code determined by theteacher/assessor.• Students who participate in the unit, do not complete, but do not formallywithdraw should receive the E grade.• Students who do not participate in the unit of competency or do not attendtheir vocational placement should be withdrawn without participation(NATT/AP).40NATT(or) APWithdrawal withoutparticipationStudent did not participate (i.e. did not engage in learning activity of theunit of competency) or attend their vocational placement.Student is to be dropped from the ISAS Class “without participation”.Note:- Not funded, not auditable under AVETMISS and not reported on thestudent’s academic history.Not reportedTAFE Queensland Recording and Issuing Student Results Guideline 9

TAFE QueenslandVersion:Performance Level Assessment (PLA)(PLN and PLY Grade Bases)• PLY – Performance Level Assessment applicable• PLN – Performance Level Assessment not applicablePLA (Performance Level Assessment) is a TAFE Queensland graded assessment system that provides a supplementaryresult to identify students who demonstrate evidence of performance against identified PLA criteria.The Result of Assessment (if applicable) provided to students shows the PLA grading, however the PLA component is notreported nationally and has the same AVETMISS mapping as a J.Code Description Summary of UseAVETMISSMappingJ PDCompetencyachievedPLA DistinctionStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.This result is awarded to students who have demonstrated anexceptional level of performance against a range of PLA criteria.20J PCCompetencyachievedPLA CreditStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.This result is awarded to students who have demonstrated an advancedlevel of performance against a range of PLA criteria.20J PJCompetencyachievedNo Credit orDistinctionawardedStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.This result is awarded to students who are deemed competent but havenot demonstrated either an exceptional or advanced level ofperformance against a range of PLA criteria.20J NACompetencyachievedPLA assessmentnot applicableStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.This result code is given when a program is flagged for PLA however thecompetency is not flagged for PLA assessment.20MAW(CATT)Competency notachievedWithdrawal withparticipationRefer to “Competency Based Assessment” for summary of use. 30Refer to “Competency Based Assessment” for summary of use. 40NATT(or) APWithdrawalwithoutparticipationRefer to “Competency Based Assessment” for summary of use.Not reportedTAFE Queensland Recording and Issuing Student Results Guideline 10

TAFE QueenslandVersion:Non Standard Assessment – Adult Tertiary Preparation (NS2 Grade Basis)Students in this grade basis will have a competency grade assigned to their result, with a graded result in addition. Theseresult codes can only be utilised where the syllabus specifies its use.Code Description Summary of UseJ HCompetencyachievedHonoursStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.Student has achieved at least three Learning Outcomes at J 3performance, with no Learning Outcome at less than J 2AVETMISSMapping20J CCompetencyachievedCreditStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.Student has achieved at least three Learning Outcomes at J 2performance, with no Learning Outcome at less than J 120J PCompetencyachievedPassStudent has attempted ALL of the requirements for the assessment andhas satisfied ALL the requirements of the unit of competency.Student has achieved at least J 1 performance in each LearningOutcome but less than J 2 requirements20M NCompetency notachievedFailStudent has attempted ALL of the requirements for the assessment andhas been assessed as not competent.Student has achieved less than J 1 performance requirements.Refer to “Competency Based Assessment” for additional detail.30AW(CATT)Withdrawal withparticipationRefer to “Competency Based Assessment” for summary of use. 40NATT(or) APWithdrawalwithoutparticipationRefer to “Competency Based Assessment” for summary of use.Not reportedTAFE Queensland Recording and Issuing Student Results Guideline 11

TAFE QueenslandVersion:Standard and Non Standard Assessment(STN and NST* Grade Bases)* This table also applies to NS3, NS4, NS5, NS6, NS7, NS8 Grade BasesStandard and non-standard assessments in ISAS have specified percentages for each grade, based on values containedwithin the relevant Grading Basis (see bottom of page).Code Description Summary of UseH Honours Student has been awarded an honours result, determined on apercentage basis for the module.C Credit Student has been awarded a credit result, determined on a percentagebasis for the module.P Pass Student has been awarded a pass result, determined on a percentagebasis for the module.AVETMISSMapping202020NFailStudent has attempted ALL of the assessment and has been assessedas not satisfying one or more of the requirements for the module.Example:- This code would apply if a student attempted ten of tenrequired assessments and was assessed as not successful in one ormore of the assessments. However, if a student had only attempted nineof the ten assessments, this code would not be used as the studentmust attempt ALL of the assessments.30FSFailedsupplementaryUsed to modify an existing S result for an Apprentice/Trainee.This code would be applied when the Apprentice/Trainee has failed thesupplementary assessment and the final result to be reported is a Fail.30Scenario 1Student has engaged in some learning activity for the module and hasnotified the training organisation of their withdrawal before completing allof the assessment criteria.AW(CATT)Withdrawal withparticipationScenario 2Student has engaged in some learning activity for the module and thenstopped attending or submitting assessments without notifying thetraining organisation. In this situation, a student does not attend the finalassessment and has not made contact with the training organisation toformally withdraw or arrange a continuing status. AW applies in thissituation, even if the student has completed some assessments andbeen assessed as not successful for one or more assessments.40NATT(or) APWithdrawalwithoutparticipationStudent did not engage in learning activity of the module.Student is to be dropped from the ISAS Class without participation.Not reportedPercentage ValuesSTNH 80-100C 66-79P 50-65N 0-49NSTH 80-100C 65-79P 50-64N 0-49NS3H 100C 99P 98N 0-97NS4H 90-100C 76-89P 60-67N 0-59NS5H 80-100C 66-79P 60-65N 0-59NS6H 90-100C 85-89P 80-84N 0-79NS7H 90-100C 80-89P 70-79N 0-69NS8H 99-100C 98P 50-97N 0-49TAFE Queensland Recording and Issuing Student Results Guideline 12

TAFE QueenslandVersion:Graded Assessment – VET (GRD Grade Basis)Applicable only to 39277QLDStudents in this grade basis will have a competency grade assigned to their result, with a graded result in addition. Theseresult codes can only be utilised where the syllabus specifies its use.Code Description Summary of UseJ 7J 6J 5J 4M 3M 2M 1AW(CATT)Competency achievedHigh Distinction(85 - 100%)Competency achievedDistinction(75 - 84%)Competency achievedCredit(65 – 74%)Competency achievedPass(50 – 64%)Competency notachievedMarginal Fail(40 – 49%)Competency notachievedFail(25 – 39%)Competency notachievedLow Fail(Less than 25%)Withdrawal withparticipationWork provides evidence of an exceptional level of achievement of unitlearning outcomes, such as־thorough and well-reasoned critical analysis and evaluation of concepts, theories and practice from the field of study־creative and insightful application of well integrated theoretical and practical knowledge to professional contexts.Work provides evidence of a very high level of achievement of unitlearning outcomes, such as־thorough critical analysis and evaluation of concepts, theories and practice from the field of study־insightful application of integrated theoretical and practical knowledge to professional contexts.Work provides evidence of a high level of achievement of unit learningoutcomes, such as־critical analysis and evaluation of key concepts, theories and practice from the field of study־effective application of theoretical and practical knowledge to professional contexts.Work provides evidence of an acceptable level of achievement of unitlearning outcomes, such as־adequate analysis and evaluation of key concepts, theories and practice from the field of study־sound application of fundamental theoretical and practical knowledge to professional contexts.Work provides evidence of limited and/or disconnected learning whichfails to demonstrate that unit learning outcomes have been achieved.Students who receive a grade of 3 in a unit may be eligible to apply forsupplementary assessment.Note:- AVETMISS requires the student to have attempted ALL of theassessment requirements in order to receive a “Competency notachieved/fail” code (Outcome 30).Work provides evidence of minimal learning in relation to unit learningoutcomes.Note:- AVETMISS requires the student to have attempted ALL of theassessment requirements in order to receive a “Competency notachieved/fail” code (Outcome 30).Work provides little or no evidence of learning in relation to unitlearning outcomes.Note:- AVETMISS requires the student to have attempted ALL of theassessment requirements in order to receive a “Competency notachieved/fail” code (Outcome 30).Student engaged in learning activity of the unit of competency, but did notcomplete all assessment.Refer to “Competency Based Assessment” for additional detail.AVETMISSMapping2020202030303040NATT(or) APWithdrawal withoutparticipationStudent did not participate. Student is dropped from the ISAS Class “withoutparticipation”.NotreportedTAFE Queensland Recording and Issuing Student Results Guideline 13

TAFE QueenslandVersion:Graded Assessment – Higher Education(HED Grade Basis)Applicable only to Southbank Institute of TechnologyStudents in this grade basis will have a higher education grade assigned to their result. These result codes can only beutilised where the syllabus specifies its use.Code Description Summary of Use7 High DistinctionStudent has been awarded a High Distinction result, determined on apercentage basis for the module.AVETMISSMapping206 Distinction5 Credit4 Pass3 Fail2 Low FailStudent has been awarded a Distinction result, determined on apercentage basis for the module.Student has been awarded a Credit result, determined on a percentagebasis for the module.Student has been awarded a Pass result, determined on a percentagebasis for the module.Student has been awarded a Fail result, determined on a percentagebasis for the module.Note:- AVETMISS requires the student to have attempted ALL of theassessment requirements in order to receive a “Competency notachieved/fail” code (Outcome 30).Student has been awarded a Low Fail result, determined on apercentage basis for the module.Note:- AVETMISS requires the student to have attempted ALL of theassessment requirements in order to receive a “Competency notachieved/fail” code (Outcome 30).20202030301(AW)No assessmentcompletedStudent engaged in learning activity of the unit but did not completeassessment.Refer to “Competency Based Assessment” for additional detail.40NATT(or) APWithdrawal withoutparticipationStudent did not participate. Student is dropped from the ISAS Class“without participation”.NotreportedTAFE Queensland Recording and Issuing Student Results Guideline 14

TAFE QueenslandVersion:System Applied Code(NOG Grade Basis)Code should not be manually input against a Grade and COS report.Code Description Summary of UseAVETMISSMappingApplied to students who have received instruction from the institute butare not required to be assessed.AXNo result to betaken onNote:- Assessment of this type is defined in the associated curriculum.AX must be used in the following careers:• QSA Queensland Studies Authority (CN920)• ACE Adult and Community Education• NACC Non Accredited. (Also includes where a student is enrolled in aFEE VET CLASS.)81Temporary administrative codesThese are not to be considered Result Codes as they are NOT final results. Code should not be manually inputagainst a Grade and COS report.Code Description Summary of UseNot a final grade.KRSAwaiting employerverification ofcompetenceReassessment tobe undertakenSupplementaryassessmentgrantedThe student has successfully completed the ‘off-the-job’ training andassessment against the outcomes of a unit of competency however theemployer is yet to confirm the student’s application of skills and knowledgewithin the workplace. This is not a final result and the COS date must be inthe future. It must be changed to a final result after workplace verificationhas been provided. This result can only be given against units ofcompetency (not modules).Not a final grade.Student has been assessed as not yet competent and requiresreassessment. The R must be changed to a final result oncereassessment has occurred.Not a final result. Only applicable if the module has either Standard orNon-standard assessment. This result is given to a student granted asupplementary assessment following first attempt at an assessment. Oncethe supplementary assessment has been completed, the S must bechanged to a final result. This must be either an N if the student has failed,or H, C, P if successful. If it is an apprenticeship offering, and theapprentice has failed, a final result of FS should be entered.AVETMISSMapping70 if COS infollowingcollection period90 in currentperiod70 if COS infollowingcollection period90 in currentperiod70 if COS infollowingcollection period90 in currentperiodTAFE Queensland Recording and Issuing Student Results Guideline 15

TAFE QueenslandVersion:Appendix 1DEFINITIONSAcademic Advisement: ISAS terminology for the assessment of a student’s award eligibility. ISAS checks the student’s academichistory against the rules for all qualifications in which the student is active.Assessed: Process used to collect evidence against the criteria of the unit of competency.Assessment: Process of collecting evidence and making judgement on whether competency has been achieved, to confirm that anindividual can perform to the standard expected in the workplace, as expressed by the relevant endorsed industry/enterprisecompetency standards of a Training Package or by the learning outcomes of an accredited course.Australian Qualifications Framework (AQF): Policy framework that defines all qualifications recognised nationally in postcompulsoryeducation and training in Australia. The AQF comprises titles and guidelines that define each qualification, as well as theprinciples and protocols covering cross-sectoral qualification links and the issuing of qualifications and Statements of Attainment.AVETMISS: Australian Vocational Education and Training Management Information Statistical Standard. AVETMISS is a nationallyconsistent standard for the collection and analysis of vocational education and training (VET) information throughout Australia.Award: Document issued to a student on successful completion of an accredited course or endorsed qualification. This includes AQFqualifications and Statements of Attainment.CAP - College Administration Program: TAFE Queensland database prior to ISAS. Contains student results and can be used forprinting an Academic History for students who have studied prior to 1999.Competency: The consistent application of knowledge and skill to the standard of performance required in the workplace. Itembodies the ability to transfer and apply skills and knowledge to new situations and environments.Requirements for a Unit of Competency: The criteria of a unit of competency, the sum of which determines competence in a unit.The requirements of a unit of competency which need to be demonstrated in an evidence collection process include: the performancecriteria, critical aspects of evidence and required knowledge and skills as specified in the unit of competency. These are also definedwithin the ‘Assessment Requirements’ publication that forms part of the Unit of Competence under the new standards for TrainingPackages as ‘Performance Evidence’, ‘Knowledge Evidence’ and ‘Assessment Conditions’.COS: Close of StudyCourse: ISAS terminology which refers to both modules and units of competency.Credit Transfer: Credit transfer is a process that provides students with agreed and consistent credit outcomes for components of aqualification based on identified equivalence in content and learning outcomes between matched qualifications.DRS Web: Dynamic Reporting Solutions Web-based ReportsISAS: Institutes’ Student Administration System. ISAS is a TAFE Queensland database used for storing results (since 1/1/99),checking award eligibility and issuing awards.Recognition: Recognition by an RTO of the AQF qualifications and statements of attainment issued by all other RTOs, therebyenabling recognition of the qualifications and statements of attainment issued to any person.NCVER: National Centre for Vocational Education Research. NCVER is an independent body responsible for collecting, managing,analysing, evaluating and communicating research and statistics about vocational education and training (VET) nationally.Program: ISAS terminology which refers to both training package qualifications and accredited courses.RTO: Registered Training OrganisationSOS: Start of StudySummative Assessment: Determines a learner’s competence against the critical skills and knowledge requirements of a unit ofcompetency or module.SRTO: Supervising Registered Training OrganisationTAFE Queensland Recording and Issuing Student Results Guideline 16

TAFE QueenslandVersion:Appendix 2RESULT CODE SCENARIO EXAMPLES (Competency Based Assessment)SUMMATIVE ASSESSMENT TRACKING CODESS Satisfactory completion of assessment task U Unsatisfactory completion of assessment task DNS Did not sit, submit or complete summative assessment taskFINAL RESULT CODESJ CompetentStudent has been assessed and has satisfied all therequirements for the unit of competency.M Not CompetentStudent has attempted all summative assessment tasks andhas been assessed as not satisfying the requirements of theunit of competency.AW Withdrawn With ParticipationStudent has participated in learning activity of the unit buthas not attempted all assessment. Student may or may nothave attempted some assessment.NATT / AP Withdrawn Without ParticipationStudent enrolled in the unit but did not engage in learningactivity.StudentStudent AHas studentparticipated inthe unit?(i.e. evidencestudentengaged inlearning activityof the unit)No participationcan beevidenced1 st summative assessmenttask1 st Attempt 2 nd Attempt(resit)2 nd summative assessmenttask1 st Attempt 2 nd Attempt(resit)3 rd summative assessmenttask1 st Attempt 2 nd Attempt(resit)DNS DNS DNS DNS DNS DNSStudent B Yes DNS DNS DNS DNS DNS DNS AWStudent C Yes U DNS DNS DNS DNS DNS AWStudent D Yes S - DNS DNS DNS DNS AWStudent E Yes U S S - U DNS MStudent F Yes S - S - U U MResult to beappliedDropNATT(AP)Explanatory NotesStudent has been withdrawn without participation.Student has participated in the learning activity but no assessment has been attempted. Thestudent has been withdrawn with participation.Student has attempted one piece of assessment and was not successful. The student then didnot attempt any other assessment task (even though they have been given the opportunity toattempt the others). The student has been withdrawn with participation as they did not attemptall assessment tasks.Student has completed at least one piece of assessment satisfactorily and has chosen not toattempt the others. The student has been withdrawn with participation as they did not attemptall assessment tasks.Student has attempted all assessment tasks. The student has not satisfactorily completed oneof the assessment tasks and therefore a judgement of not competent is appropriate, as thestudent has not met the requirements of the competency.Student has attempted all assessment tasks. The student has not satisfactorily completed oneof the assessment tasks and therefore a judgement of not competent is appropriate as thestudent has not met the requirements of the competency.Student G Yes S - S - S - J Student has satisfied the requirements of the competency.Student H Yes S - U S U S J Student has satisfied the requirements of the competency.TAFE Queensland Recording and Issuing Student Results Guideline 17