Local Legislators' Toolkit - The Sangguniang Panlalawigan ng ...

Tool 1Checklist: Duties of a Secretary to the SanggunianSection 469 of the 1991 LGC defines the powers and duties of the secretary to thesanggunian. Attend meetings of the sanggunian and keep a journal of its proceedings Keep the seal of the local government unit and affix the same with his/her signatureto all ordinances, resolutions, and other official acts of the sanggunian and presentthe same to the presiding officer for his/her signature Forward to the governor or mayor, as the case may be, for approval, copies ofordinances enacted by the sanggunian and duly certified by the presiding officer Forward to the sanggunian panlungsod or bayan concerned, in the case of the<strong>Sangguniang</strong> Barangay, and to the <strong>Sangguniang</strong> <strong>Panlalawigan</strong> concerned, in thecase of the <strong>Sangguniang</strong> Panlungsod of component cities or <strong>Sangguniang</strong> Bayan,copies of duly approved ordinances Furnish, upon request of any interested party, certified copies of records of publiccharacter in his custody, upon payment to the treasurer of such fees as may beprescribed by ordinance Record in a book kept for the purpose, all ordinances and resolutions enacted oradopted by the sanggunian, with the dates of passage and publication thereof Keep his/her office and all non-confidential records therein open to the public duringthe usual business hours Translate into the dialect used by the majority of the inhabitants all ordinances andresolutions immediately after their approval, and cause the publication of the sametogether with the original version in the manner provided under the LGC Take custody of the local archives and, where applicable, the local library andannually account for the same70