gayatri projects limited - Edelweiss

GAYATRI PROJECTS LIMITEDNotice a) Every notice of meeting of the Company shall:i) Specify the place, date and time of the meeting; andii) Contain a statement of the business to be transacted there at.b) The form of proxy shall be a ‘two –way-proxy’ as given in IX schedule of theCompanies Act, 1956, enabling the Shareholders to vote for/against any resolution.c) The Company shall, in the case of a resolution to be moved as a specialresolution, duly specify in the notice calling the General Meeting or other intimationgiven to the members, of the intention to propose the resolution as a specialresolution.d) The Company shall on compliance with Section 190,225,262 and 284 ofthe Act, give to its members notice of resolution requiring special notice at thesame time and in the same manner as it gives notice of the meeting or if that isnot practicable, shall give them notice thereof either by advertisement in anewspaper having circulation in the State in which the registered office is situate,not less than 21 days before the meeting.e) Subject to the provisions of Section 225 and 284 of the Act, the receipt ofrepresentation, if any, made under Section 225 of the Act by a retiring Auditor orunder Section 284 by a Director sought to be removed from office as a Director,must be stated in the notice of meeting given to the members of the Company, ifthe representations are received in time.C) Document to be annexed to the Noticea) Where any items of business to be transacted at the meeting are deemed tobe special in accordance with the provisions of the Act, a statement setting out allmaterial facts concerning each such item of business, including in particular thenature and extent of the interest if any therein of every Director, shall be annexedto the notice of the meeting.Where any item of business consists of the according of approval to any documentby the meeting, the time and place where the document can be inspected shallbe specified in the statement mentioned above.A copy of every balance sheet including the profit and loss account, the auditorsreport and every other document required by law to be annexed or attached, asthe case may be, to the balance sheet which is to be laid before the Company inGeneral Meeting, shall not less than twenty one days before the date of themeeting, be sent to every member of the Company in accordance with theprovisions of Section 219 (1) of the act.A copy of the representations if any, made under Section 225 of the Act by aretiring auditor or under Section 284 of the Act by a Director sought to be removedfrom office, shall be sent to the members of the Company as provided for in Section225 and 284 of the Act.Subject to the provisions of Section 188 of the Act, member’s resolution shall becirculated to the members of the Company entitled to receive notice of the AnnualGeneral Meeting.The Company shall, duly keep and maintain at the Registers at the RegisteredOffice in accordance with the provisions of the Act.Where under any provisions of the Act, any person where a member of theCompany or not entitled to inspect any register, return, certificates, deed, instrument212