2012 Budget Summary - Chicago Park District

Financial ServicesThe Shared Financial Services Department is responsible for providing financial support to parks andadministrative departments that is constant and consistent thus allowing field staff to focus on theircommunity parks and programs. The department is responsible for performing financial duties such astimekeeping, payroll, budget, requisitioning, accounts payable and other financial relatedresponsibilities. This includes all accounting, cash flow, invoices and all other budget and financial issueswithin the District. The department works closely with appropriate departments such as the Treasury,Comptroller, Budget, operating departments as well as Regional Managers to ensure ongoingcoordination of these activities.$1,500,000Department ExpendituresAccount 2010 Actual 2011 Budget 2012 BudgetPersonnel Services $ 1,201,974 $ 1,327,750 $ 1,353,114Materials & Supplies $ 4,473 $ 4,000 $ 3,000Small Tools & Equipment $ 1,264 $ 1,000 $ 500Contractual Services $ 37,127 $ 54,050 $ 49,845Total $ 1,244,838 $ 1,386,800 $ 1,406,459Personnel FTE 18 18 18$1,400,000$1,300,000$1,200,000$1,100,000$1,000,0002010 2011 20122011 Accomplishments Continued to train appropriate park and departmental personnel in financial policies andprocedures. This included the following processes: CPD program registration, cash receipting, usingreceipts and/or cash registers, cash depositing, and financial recording of monies collected.Processed over $150 million in park and departmental goods and services orders and processedpayments for these orders.Processed payments for over 2,000 full time employees every two weeks.2012 Goals Continue to enforce procedures to ensure that revenue is collected and recorded correctly, thusincreasing the level of financial accountability by CPD staff.Update financial procedures focusing on cash acceptance and train over 1,000 full time staffmembers on these policies.Implement and train staff on new registration system (ActiveNet).Work with other administrative departments (Capital, Planning, etc.) to streamline procedures thusallowing timely receipt of goods and services by parks/departments and timely receipt of paymentto vendors.128