2012 Budget Summary - Chicago Park District

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Disability Policy OfficePerformance DataGoal:Conduct DisabilityAwareness &Etiquette and ADAComplianceTrainings for StaffMeasure 2012Projection2011As of 6/30/10# of staff trained 725 0(250estimated byyear-end)2009-2010% Change2010 200912% 162 182Goal:Conduct two Title IIListening Sessions(for public input onADA issues) in 1 stQuarterMeasure 2012Projection2011As of 6/30/102009-2010% Change2010 2009# of patrons attending 100 NA --% NA NA114
General Administrative ServicesThe Department of General Administrative Services provides general services throughout the ChicagoPark District. This unit is responsible for proper storage, management/care and control,retrievals/deliveries, retentions, and disposals of the District’s records in accordance with State andLocal Records Act 50LLCS205. We also provide customer service on behalf of the District to include butnot limited to greeting visitors, obtaining and providing accurate information as requested, schedulingappointments/meeting locations, receiving all incoming calls and providing speci fic answers in regard toquestions/concerns, etc. and direct calls to the appropriate department or employee. In addition, thisdivision is responsible for the collection and delivery of mail throughout the District, receipt anddeliveries for all UPS, FedEx and DHL packages, and collection/distribution and preparation for allmessenger and US mail scheduled for shipping.Department ExpendituresAccount 2010 Actual 2011 Budget 2012 BudgetPersonnel Services $ 604,678 $ 773,673 $ 641,986Materials & Supplies $ 32,933 $ 99,000 $ 91,621Contractual Services $ 527,140 $ 530,600 $ 431,781Total $ 1,164,751 $ 1,403,273 $ 1,165,388Personnel FTE 9 9 8$1,500,000$1,250,000$1,000,000$750,000$500,0002009 2010 20112011 AccomplishmentsIncreased productivity within the mail room by reduced regional mail deliveries from five (5) day tofour (4) days without effecting service levels.Updated/revised Record Management Inventory and placed same on the Shared Drive for thepurpose of making available all information to potential requestors while simplifying retrievalrequests.Expedited record/file retrievals by developing a request which requires detailed informationprovided by the provider and to accommodate the new Freedom Of Information Act (FOIA)requirements.Established accountability for paper supplies by reorganized, properly stocked and developed arelease form for deliveries for the Administrative Building and Reprographics division usage.Developed an inventory, which is placed on the Shared Drive for general use and updated after eachdelivery.2012 GoalsIncrease delivery response time for Record Management requests 24 to 48 hours.Repackage 1500 damaged record storage boxes.Locate and identify records and/or files stored within various regional field houses. Inventory and/ordispose of if and when appropriate. Disposal of an additional 30,000 lbs. or 25% of old records (based on available funding) .Reduce annual postal expenditures by purchasing a BULK MAILING PERMIT and Addressing System115
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Letter From the General Superintend
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2012 Chicago Park District Budget S
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2012 BUDGET SUMMARYSECTION I - 2011
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Millions2012 Chicago Park District
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MillionsProgram Revenue2012 Chicago
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DemographicsChicago Park District H
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DemographicsCity of Chicago Populat
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DemographicsBall Diamonds per 10,00
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Offerings SummaryProgramming Distri
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Core ValuesCore ValuesThe Chicago P
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Core ValuesUtilitiesNearly 20% of e
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2012 BUDGET SUMMARYSECTION III - 20
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Fund StructureCapital Project Funds
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Basis of BudgetingBasis of Budgetin
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Financial PoliciesThe District is a
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Financial PoliciesJuly 2011Budget m
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Financial PoliciesFinancial Summary
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Fund BalanceGeneral Fund BalanceAmo
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Detailed Revenue2012 Operating Budg
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Detailed RevenuePPRT Budgeted vs Ac
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MillionsDetailed RevenueHarbor Fees
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Detailed RevenueRecreational and Cu
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Detailed Expenses2012 Operating Bud
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Detailed ExpensesMuseums In the Par
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Capital Improvementsobjectives, est
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Capital ImprovementsCapital Improve
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Capital ImprovementsOUTSIDE FUNDING
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Capital ImprovementsLand Acquisitio
Page 64 and 65: 20122013201420152016201720182019202
Page 66 and 67: Personnel SummaryFull Time Equivale
Page 68 and 69: Community Recreation - Administrati
Page 70 and 71: Central RegionDedicated to Chicago'
Page 72 and 73: Central RegionGoal:Increase # ofact
Page 74 and 75: North Region2012 GoalsContinue to e
Page 76 and 77: South RegionThe South Region is res
Page 78 and 79: South RegionGoal:Development andimp
Page 80 and 81: Community Recreationambassadors, sa
Page 82 and 83: Community Recreation - Administrati
Page 84 and 85: Community Recreation - Sports IGYMN
Page 86 and 87: Community Recreation - Sports II201
Page 88 and 89: Community Recreation - Sports IIWEL
Page 90 and 91: Culture, Arts & Nature (CAN)Conduct
Page 92 and 93: OperationsThe departments within Op
Page 94 and 95: Facilities ManagementDEPARTMENT BUD
Page 96 and 97: Green InitiativesThe Office of Gree
Page 98 and 99: Natural ResourcesThe Department of
Page 100 and 101: Natural ResourcesGoal:Increase andp
Page 102 and 103: Park Services - Permit EnforcementT
Page 104 and 105: Office of the SecretaryDepartment E
Page 106 and 107: Board of Commissioners - AuditThe D
Page 108 and 109: LawThe Law Department represents th
Page 110 and 111: LawGoal:Provide thehighest qualityl
Page 112 and 113: CommunicationsThe Chicago Park Dist
Page 116 and 117: General Administrative ServicesRedu
Page 118 and 119: Information TechnologyThe Informati
Page 120 and 121: Information TechnologyMeasure2012Pr
Page 122 and 123: FinanceOffices within Finance are r
Page 124 and 125: Budget and ManagementGoal:Seek alte
Page 126 and 127: ComptrollerGASB No. 54, Fund Balanc
Page 128 and 129: Financial ServicesThe Shared Financ
Page 130 and 131: RevenuePerformance DataGoal:Maximiz
Page 132 and 133: 2012 BUDGET SUMMARYGLOSSARYCHICAGO
Page 134 and 135: GlossaryBudgetA financial plan for
Page 136 and 137: GlossaryExpensesCharged incurred (w
Page 138 and 139: GlossaryOperating BudgetA plan for
Page 140 and 141: GlossaryReplacement Cost Methodolog
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2012 Budget Summary - Chicago Park District

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