office of the chief commissioner of income-tax, aayakar bhawan ...

1OFFICE OF THECHIEF COMMISSIONER OF INCOME-TAX,AAYAKAR BHAWAN, PAOTA C ROAD,JODHPUR (RAJASTHAN)_____________________________________________________________________F. NO.JU/CCIT/E-TENDER/2013-14/ Dt: 27.06.2013_____________________________________________________________________NOTICE FOR INVITING TENDERThe Chief Commissioner of Income-tax, Aayakar Bhawan, Paota C Road, Jodhpur onbehalf of the President of India invites quotations in sealed covers from reputed partiesfor providing Security services for the Aayakar Bhawan, Paota C Road, Jodhpur andLand Opposite Circuit House, Jodhpur by 10 (ten) security personnel. Bids/Quotationsshould be tendered taking into consideration the rates of minimum wages fixed by theRajasthan Govt. for security personnel. Bid shall be submitted in a sealed coversuperscribed “Tender for providing security services ”.Tender is invited in two parts, i.e. (1) technical bid and (2) financial bid. The tender formfor technical bid in the pro-forma prescribed in Annexure-I and the tender form for thefinancial bid in the pro-forma prescribed in Annexure-II, complete in all respects, sealedseparately, should be superscribed as “Tender for providing security services” andshould be submitted to the Public Relation Officer, Room No. 107, 2 nd Floor, AayakarBhawan, Paota ‘C’ Road Jodhpur.The tender documents along with instructions and terms & conditions can bedownloaded from the website www.incometaxindia.gov.in or can be collected from thePublic Relation Officer, Room No. 107, 2 nd Floor, Aayakar Bhawan, Paota ‘C’ RoadJodhpur.Date & Time for submission of quotations is upto 11:00 AM on 24.07.2013.Date & Time of opening of quotations at 11.30 AM on 24.07.2013.Place of opening of Tender Bids –Room No. 76, 2 nd Floor, Aayakar Bhawan, Paota ‘C’Road, Jodhpur.ELIGIBILITY AND QUALIFICATION CRITERIA TO BE MET BY THE CONTRACTORFORPERFORMING THE REQUIRED WORK/SERVICE1. This Invitation for Bids is open to all the reputed parties having at least one year ofexperience of providing Security Services in Government Organizations/Semi-Government Organizations/ Government Undertaking/ Reputed Banks/ LimitedCompanies.

22. The bidder should possess all the statutory/non-statutory registrations, licences,permissions, approvals etc. from the Competent Authorities for providing the requiredservices.3. An Earnest money deposit (EMD) (returnable if the bid is not successful) of Rs.10,000/- (Rupees ten thousand only) through demand draft favouring The DDO, O/o theChief Commissioner of Income Tax, Jodhpur Should be enclosed with the Technicalbid. No interest will be payable on the EMD. The EMD of the successful bidder will beretained till the completion of the contract. In case the successful bidder fails to sign thecontract or does not start the assigned work in stipulated time, the EMD will be forfeited.4. The bidder should submit at least one “Satisfactory Performance Certificates” fromGovernment Organizations/ Government Undertakings /Reputed Banks/ limitedcompanies with the bid.5. The bidder should not have been blacklisted or debarred from participating in thetenders at any point of time by any of the Central or State Government, SemiGovernment or Local Body Agencies etc.6. The bidder should have average turnover of Rs.20 lacs per year for the F Y 2009-10,2010-11 and 2011-12.OTHER TERMS AND CONDITIONS:1. Agency should be registered under Service Tax Act.2. Agency must have valid ESIC certificate.3. Successful bidder will have to sign the contract.4. Agency will have to pay their workers as per the provisions of Wages notified fromtime to time by Govt of Rajasthan.5. All the responsibilities will be that of the Agency in case of any violation of EPF andESIC Act.INSTRUCTIONS TO THE BIDDERS1. The tender forms comprising of Eligibility and qualification criteria (annexure-1) andFinancial bid (annexure-2), duly filled and complete in all respects, shall be submitted insingle sealed cover to the Public Relation Officer, Room No. 107, 2 nd Floor, AayakarBhawan, Paota ‘C’ Road Jodhpur.2. The following information should be clearly indicated on the envelope.a. Closing Date of Tender.b. “Tender for providing Security Services”.

3c. Name and address, contact number of the Firm.3. Each page of the Tender document should be signed by the bidder with Seal of theAgency/ Firm as a token of having read and understood the terms and conditionstherein and to be submitted along with the bid form.4. The prices and rates are to be written in both figures and words.5. The rates should be inclusive of all taxes.6. The bidder is solely responsible for the payment of service tax and all other taxes andany government dues as may be applicable.7. The bid may be rejected if it is not complete in any respect.8. Furnishing of false, misleading, inaccurate information or particulars in the biddocument or in any other manner shall lead to the disqualification of the bid and bidderat any stage or time. It shall also lead to termination of the contract, if awarded.9. The Chief Commissioner of Income-tax, Jodhpur will have the final right to elect thesuitable bidder most suited and responsive to its requirement.10. Agency will have to seek prior permission before replacing the already deputed staffwith all the requisite details.TERMS AND CONDITIONS OF THE CONTRACT1. The service provider shall provide uniformed, trained and experienced personnel toperform the various functions assigned to him by this office from time to time.2. In the proposal/quotation, rates should be indicated in both figures and words.3. The Rates should be quoted by mentioning the gross amount. The taxes,surcharge, service charge, service tax, ESI and PF are not to be charged by theservice provider from this organization separately.4. The Rates shall be valid for the period effective from the date of submission ofquotation or tender as per the Minimum Wages Act issued by the Government ofRajasthan. Initially the contract will be for three months and after expiry of threemonths the Contract may be renewed for such further period, as decided by theCompetent Authority or terminated and / or fresh tenders may be invited. Decisionsof the Income Tax Department will be final.5. It will be liability of the service provider to pay all the leviable taxes, surcharge, anyliability etc to the concerned department. Department will not make any payment ofany tax, surcharge, service tax, gratuity, deductions etc. either to the concernedgovernment departments or the security personnel so provided directly. All thepayment such as wages or salary, uniform allowance, overtime etc. to the deployedstaff shall be paid by the service provider only.

46. The service provider shall be solely responsible for payment of wages/salaries,other benefits, allowances and all other statutory/ other dues payable as perCentral/ State Government/ Municipality Rates etc., other laws etc. as applicable topersonnel deployed that might become applicable under any Act or Order of theGovernment. The Income Tax Department shall have no liability whatsoever in thisregard.7. The Service provider shall comply with all applicable laws of the Central Govt.,State Govt. and any other law for the time being in force including the Service TaxLaw. This Office will not be responsible for any dispute that may arise in connectionwith the subject service, between the service provider relating to Laws, Service Tax,Income Tax, etc. or any local body.8. The Service provider shall be solely responsible for any/ all disputes between himand the personnel deployed by him. The Department will not entertain any suchdispute and there should be no claim or liability against the department or any of itsofficers on this account and he will keep the department indemnified against allactions.9. Department reserves right to accept/reject any tender or all tenders withoutassigning any reason.10. Service provider shall ensure that the personnel deployed by him do not have anycriminal antecedents and should be of sound health and below the age of 55 years.11. For any losses, damages caused by the personnel deployed by the serviceprovider, to any person/ property/ equipment of the office, the service provider willhave to make good such loss/ damage and bear the expenses for such loss/damage as decided by the Competent Authority. Further, in respect of such loss/damage, the Income Tax Department reserves the right to take such further actionas required/ provided under the Law.12. The Income Tax Department shall not entertain any claim, damages, insuranceliability, etc. arising out of mishap/ accident etc. to the personnel employed by thevendor. The vendor will take such necessary action, under the various Acts/ Rules/Law as required to take care of personnel deployed including medical treatment andtransportation to hospital etc. as and when required.13. The service provider shall in no case lease/ transfer/ sublet/ appoint caretaker forthe services rendered.14. The service provider should specifically note that the engagement of the serviceprovider under this contract does not in any way confer any right on the Serviceprovider or the persons that may be deployed by him in this office, for claiming anyregular employment in this office or any other Government Office. The Serviceprovider should also obtain a written undertaking from the persons deployed by himto work in this office that they are fully aware that their deployment to work in thisoffice does not confer any right on them for claiming any regular employment in thisoffice or any other Government Office.15. In case of any default by the Service provider in respect of any of the Terms &Conditions, (Whether General or Special), the Chief Commissioner of Income-taxmay without prejudice to any other right/ remedy which shall have accrued or shallaccrue thereafter, terminate the contract, in whole or part, by giving 15 days noticein writing to the service provider. The said notice will be deemed to have been

5issued if a Registered Copy of Notice is sent to the address of the service provideras per the Agreement.16. The Chief Commissioner of Income-tax reserves the right to terminate the contract,by giving 15 days notice in writing without assigning any reasons and withoutincurring any financial liability whatsoever to the Service Provider.17. Manpower required for execution of the entire work daily including transport ofpersonnel deployed to the office/site will be arranged by the service provider if thepersonnel are not able to attend work or his services are not found satisfactory, itwould be the responsibility of the service provider to provide another suitableworkman in his place.18. Attendance register of the personnel deployed will be maintained by the Serviceprovider. The personnel shall render service everyday for all 24 hours (3 Shifts of08 hours each) including all holidays. They will also attend to any unforeseen jobsas well as exigency of work. No extra payment for this shall be made.19. The Service provider shall conduct periodical inspection of security personnel onduty to ensure discipline, punctuality and efficiency.20. No transport, TA/DA, insurance, medical facility shall be provided by the IncomeTax Department.21. These terms and conditions are only explanatory as such after finalization ofquotations by the Department, a written agreement shall be made between theDepartment and service provider for which appropriate stamp paper shall bepurchased by the service provider. The agreement shall be enforced for a normalperiod of three months and may be extended from time to time after reviewing theservices of service provider.22. Medical Certificate for each guard is to be furnished.23. The Sealed tender/ quotation/ proposals addressed to the Public Relations Officer,O/o the Chief Commissioner of Income-tax, R.No. 107, Aayakar Bhavan, Paota CRoad, Jodhpur – 342010 super scribed by “Tender for providing security services”must reach this office by on or before 11.00 a.m. on or before 24.07.2013. Thetenders will be opened by the Department on 24.07.2013 at 11.30 a.m. at the RoomNo 76, Conference Hall, Aayakar Bhavan, Paota C Road, Jodhpur – 342010.Interested service providers are requested to attend the opening of the Sealed Bids/Proposal/ quotations at the appointed date and time.-sd-(R M Vasavada)Asst. Commissioner of Income-tax (Hqrs.),O/o the Chief Commissioner of Income-tax, Jodhpur.

6ANNEXURE-1OFFICE OF THECHIEF COMMISSIONER OF INCOME-TAX,AAYAKAR BHAWAN, PAOTA C ROAD, JODHPURTechnical Bid for Providing Security Services1 Name of the concern2 Complete Address of the concern (withtelephone No., Fax & E-mail)3 Complete Names and addresses of thePartners/Directors/Proprietor with mobile no.(in case of firm/ company/ proprietorship)4 Contact person(s) (with mobile number)5 A brief note on the security related contractscarried by your concern6 Whether the concern has experience ofproviding Security services. If yes, kindlyprovide proof.7 Whether the concern has at least one“Satisfactory Performance Certificates” fromGovernment Organizations/ GovernmentUndertakings/Reputed Banks/limitedcompanies, if yes, please provide the same.8 A self signed certificate that the concern is notblacklisted or debarred from participating inthe tenders at any point of time by any of theCentral or State Government/ReputedBanks / limited companies.9 Permanent Account Number10 Copy of Income-tax Returns for F Y 2009-10,2010-11 and 2011-12 along with Balancesheet and Profit & Loss account.10 ST/PF/ESIC Registration Numbers11 Government approval registration number(Copy of certificate to be enclosed)12 Details of Earnest Money DepositDECLARATIONI hereby certify that the information furnished above is true and correct to the best ofmy/our knowledge and belief. In case any deviation /discrepancy is found in the abovestatement at any stage, the contract is liable to be terminated immediately and theconcern may be blacklisted by the competent authority.

7(Signature of owner or authorized Signatory with date)ANNEXURE-2OFFICE OF THECHIEF COMMISSIONER OF INCOME-TAX,AAYAKAR BHAWAN, PAOTA C ROAD, JODHPURFinancial Bid for Providing Security Services1 Name of the concern2 Complete Address of the concern(with telephone No., Fax & E-mail)3 Complete Names and addresses ofthe Partners /Directors /Proprietorwith mobile no. (in case offirm/company/Proprietorship)4 Contact person(s) (with mobilenumber)5 Wages including all the Taxes perSecurity Person for 8 hours of duty6 Total Amount to be paid by the O/othe Chief Commissioner ofIncome Tax Jodhpur per month for10 (ten) personsDECLARATIONI hereby certify that the information furnished above is true and correct to the best ofmy/our knowledge and belief. I further certify that I shall abide by the provisions of theMinimum Wages Act. In case any deviation/discrepancy is found in the above statementat any stage, the contract is liable to be terminated immediately and the concern may beblacklisted by the competent authority.(Signature of authorized Signatory with date)