Making Car Sharing and Car Clubs Work - Case ... - The Civil Service

MAKING CAR SHARING AND CAR CLUBS WORKCASE STUDY SUMMARIESpriority given to vehicles containing 5, 4 and 3 sharers. There is currently a waiting list of 20staff for car sharing spaces.Operating Structure8.6 It was clear from the outset, that the limited number of spaces had to be used imaginativelyand fairly. As such, the following summarises the allocations:19 Disabled (17 in full time use, and 2 used for return for work staff)11 Visitors16 Flexi Spaces (pre-booked by staff that need the car during the working day, forexample, doctors / hospital appointments, late working appointments etc..). These arealso managed by the car share team.30 company car spaces (to cater for 70 company car users) 16 Long Distance Spaces (these are reserved for staff that have no viable alternative –i.e. no suitable car share match, or public transport alternative). The site originallyreceived 175 applications for these sites, and each was assessed on a personal basisto discuss alternatives, before deciding upon the 16 allocated.The remaining 294 spaces are all allocated for car sharing.8.7 Staff wishing to join or create a car share group complete an application form and submitthis to the car share administrator, who adds the details to the database. The applicationforms seeks basic details on sharing requirements, and also asks sharers to sign adeclaration, which includes statements on car insurance and vehicle tax. Data is registeredfor data protection purposes, and staff are asked if they are happy for personal details(including address) to be shared for the purposes of matching journeys. An excerpt fromthis declaration is shown below:Final V1.1, Dec. 2004 - 52 -