Agenda Technical Services and Finance ... - City of Bayswater

CITY OF BAYSWATERAGENDAFOR THETECHNICAL SERVICES ANDFINANCE & PERSONNELCOMMITTEE MEETINGCommencing at 7:00pm16 July 2013

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013TECHNICAL SERVICES AND FINANCE & PERSONNELCOMMITTEE AGENDATABLE OF CONTENTSITEM SUBJECT PAGE NOELECTION OF ACTING CHAIRPERSON 11. OFFICIAL OPENING 11.1 Declaration of Due Consideration 12. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLYAPPROVED) & ABSENCE 13. DELEGATED AUTHORITY BY COUNCIL 24. DECLARATION OF INTEREST 25. CONFIRMATION OF MINUTES 36. DEPUTATIONS 37. DIVISIONAL REPORTS 47.1 Technical Services 47.1.1 Petition - Sight Obstruction 4Location: 86 Beechboro Road South, Bayswater7.1.2 Proposed Minor Alterations - Bayswater 'Triangle' TrafficManagement Plan 157.1.3 Malaga Drive/Reid Highway Interchange Upgrade 187.1.4 Proposed Installation of Vegetation Damage Sign 22Location: Berringa Park7.1.5 Claughton Reserve Riverbank Restoration 26Location: Claughton Reserve7.1.6 Water Action Plan Report 327.1.7 City of Bayswater Local Climate Change Adaption Plan 887.1.8 EMRC Council Meeting Minutes - 20 June 2013 907.2 Finance & Personnel 1137.2.1 Financial Reports for the Period ending 30 June 2013 1137.2.2 Accounts Payable for the Month of June 2013 1417.2.3 Investment Portfolio as at 30 June 2013 1597.2.4 Donation - Colla Voce Choir 1647.2.5 Donation - Haemophilia Foundation Australia 1667.2.6 Donation - Lions Australia - Annual "Razzamatazz" Children's FilmFestival 168Page i

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.7 Donation - Paige and Kyal Oh - U23 World UltimateChampionships, Toronto 1707.2.8 Donation - Police & Community Youth Centres 'Circus Quirkus' 1727.2.9 Donation - RSPCA 1747.2.10 Donation - The Shopfront 1767.2.11 Audit Services Agreement 1787.3 Reports of Management/Advisory Committees 1807.3.1 Residential Aged Care Governance Committee Meeting - 11 July 2013 1808. CONFIDENTIAL ITEMS 1818.1 Technical Services 1818.2 Finance & Personnel 1818.3 Reports of Management/Advisory Committees 1819. LATE ITEMS 18110. NEXT MEETING 18111. CLOSURE 181Page ii

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Dear MembersCITY OF BAYSWATERI have pleasure in advising that the next meeting of the Technical Services and Finance &Personnel Committee will take place in the Council Chambers, City of Bayswater Civic Centre,61 Broun Avenue, Morley on Tuesday, 16 July 2013 commencing at 7:00pm.(A meal will be served at 6:15pm)Yours sincerelyFRANCESCA LEFANTECHIEF EXECUTIVE OFFICER12 July 2013AGENDAELECTION OF ACTING CHAIRPERSONIn accordance with Section 5.12 of the Local Government Act 1995, the members of theCommittee are to elect an Acting Chairperson (presiding member) from amongst themselves.1. OFFICIAL OPENING1.1 Declaration of Due ConsiderationThat Councillors who have given due consideration to all matters contained in the Agendapresently before the meeting raise their hands.2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLYAPPROVED) & ABSENCEMembersCr Terry Kenyon, JP, MayorCr Mike Anderton, JPCr Graham Pittaway, OAMCr Alan RadfordCr Chris CornishCr Martin ToldoCr Marlene Robinson(Deputising for Cr Barry McKenna)Page 1

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013OfficersMs Francesca LefanteMr Doug PearsonMs Carissa BywaterMr James RileyMr Jeremy MaherMs Wardia Du ToitChief Executive OfficerDirector of Technical ServicesDirector of Finance and Corporate ServicesManager Environmental HealthEnvironmental CoordinatorPA/Director of Technical ServicesLeave of AbsenceCr Barry McKenna, Deputy Mayor Chairperson (9 July 2013 to 23 July 2013)3. DELEGATED AUTHORITY BY COUNCILDelegated AuthorityThere are no items appearing in this agenda for which the Technical Services and Finance &Personnel Committee has been granted delegated authority by Council in accordance with Section5.23 of the Local Government Act 1995, however this meeting is open to the Public but will beclosed to receive any deputations.Terms of ReferenceTechnical Services:To consider reports and make recommendations to Council in respect to issues relating to thedelivery of services within the areas of Engineering, Parks and Gardens, Environmental Healthand the Environment, Technical Design and all other aspects of the Technical Service operationsof the City of Bayswater.Finance & Personnel Services:To consider reports and make recommendations to Council in respect to statutory andmanagement financial reporting, accounts payable/receivable, investments, donations, capitalproposals, budget reviews, loan submissions, insurance, recreational facilities managed undercontract by the YMCA, personnel issues and all other Finance & Personnel operations of theCity of Bayswater.4. DECLARATION OF INTERESTIn accordance with Section 5.65 of the Local Government Act 1995:A member who has an interest in any matter to be discussed at a Council or Committee meetingthat will be attended by the member must disclose the nature of the interest -(a)(b)in a written notice given to the CEO before the meeting; orat the meeting immediately before the matter is discussed.Page 2

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20135. CONFIRMATION OF MINUTESThe Minutes of the Technical Services and Finance & Personnel Committee Meeting held onTuesday, 18 June 2013 which have been distributed, are to be presented for confirmation asa true and correct record.Moved:Seconded:6. DEPUTATIONSNil.Page 3

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137. DIVISIONAL REPORTS7.1 Technical Services7.1.1 Petition - Sight ObstructionApplicationLocation: 86 Beechboro Road South, BayswaterAttachments: 1. Petition2. Location Plan3. Photographs4. Previous Correspondence5. No Stopping RestrictionsOfficer: Director of Technical ServicesRefer: Item 8.1: OCM 25.06.13For Council to consider a request for the removal of an electrical transformer and implementationof verge parking restrictions at 86 Beechboro Road South, Bayswater.BackgroundAt the Ordinary Council Meeting of 25 June 2013, Cr Michael Sabatino tabled a petition(Attachment 1) on behalf of owners and residents of 86 Beechboro Road South, Bayswater,requesting that the City:"..address the problem of, removal of electrical box on verge and parking of vehicles onroad verges adjacent to our crossover, due to the fact that there has been so many closecalls with accidents that, there will be a fatality in the near future."The site is occupied by 33 factory/warehouse units and is located on the curve of Beechboro RoadSouth opposite Maurice Street (Attachment 2). Vehicle access/egress is through a centralcrossover/driveway. An electrical transformer servicing the site is located approximately1.3 metres inside the property adjacent to the northern side boundary (Attachment 3). Thetransformer currently obstructs vision to the north for motorists exiting the site when lookingnorth for approaching traffic.Parking on the verge adjoining the site was not observed during recent site visits, however, wheeltracks indicate that parking occurs intermittently.A search of the City's records in relation to the electrical transformer indicates that the City haspreviously provided advice of its inability to assist with the relocation of the transformer(Attachment 4).CommentThe main cause of the sight obstruction for vehicles exiting the property at 86 Beechboro RoadSouth is the transformer which needs to be relocated further within the property to alleviate thisissue. It should be noted that the transformer was originally placed on the property, presumablywith the consent of the owner(s) at the time and the placement did not appear to involve the Cityin any way. Accordingly, any relocation of the transformer should be at the property ownersexpense.Page 4

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Alternatively, another option to address the sight issue is to relocate the crossover adjacent to thenorthern side boundary, however, this is not considered feasible as it would impede onaccess/egress for larger vehicles through the site.In relation to vehicles parking on the verge, it is proposed to implement "No Stopping" on vergesof the adjoining properties and in front of the property itself (Attachment 5).Accordingly, it is recommended that "No Stopping" verge prohibition be implemented on theverge between the adjoining property crossovers and the owners be advised to relocate theelectrical transformer at their expense.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-23, the followingapplies:"Our CommunityAspiration:C2A resilient community with a strong sense of purpose that is able to celebrate itsdiversity in numerous ways.Cohesive community in which residents feel a sense of safety, pride and belonging."Policy ImplicationsNil.Financial ImplicationsThe associated cost for the implementation of "No Stopping" restrictions on the verge of86 Beechboro Road South and adjoining properties is approximately $600 which can beaccommodated from the Street Signs Account No. 231000.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council:1. Advises the owners of 86 Beechboro Road South, Bayswater, that although the Citysupports the relocation of the electrical transformer, the City is unable to assist withthe relocation of the electrical transformer and that the works would need to beundertaken at their expense.2. Implements "No Stopping" parking prohibition restrictions on the verges adjacent to86 Beechboro Road South, Bayswater, between the adjoining property crossovers.Moved:Seconded:Page 5

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.2 Proposed Minor Alterations - Bayswater 'Triangle' Traffic Management PlanApplicationAttachments: 1. Drawing No. 17/13Officer: Director of Technical ServicesRefer: Item 12.1.1: OMC 28.05.13For Council to consider the comments from the Bayswater 'Triangle' Working Group in relation tothe proposed minor alterations to the Bayswater 'Triangle' Traffic Management Plan.BackgroundAt the Ordinary Council Meeting of 28 May 2013, the Council considered a request from SladeStreet representatives for central median islands to be incorporated within the raised plateaus tofacilitate tree planting. These are additional islands to the previous approval and are located infront of Nos. 49 and 61 Slade Street, Bayswater. Council resolved as follows:"That Council:1. Reiterates its resolution of 11 December 2012 to implement Stage 1 of the trafficmanagement works on Slade Street/Whatley Crescent in accordance with a modifiedversion of the draft traffic management plans with all blister (elliptical) islands beingreplaced with raised plateaus.2. Consults with the members of the Bayswater 'Triangle' Working Group in relation tothe proposed minor alterations to the Bayswater 'Triangle' Traffic Management Planfor Council's further consideration."Accordingly, the Bayswater 'Triangle' Working Group was consulted and the City receivedpositive comments from five of the members. Three of these were Whatley Crescent and NewtonStreet representatives who requested similar treatments in their streets.CommentFrom the results of the consultation with members of the Working Group, there appears to besupport for the incorporation of central median islands with raised plateaus to facilitate treeplanting. Whilst no direct consultation was undertaken with individual residents in WhatleyCrescent and Newton Street, it is not expected that they would object to islands beingincorporated as they would not be impacted by any parking restrictions due to current lack ofvehicles parking on these roads.Considering the results of the consultation with the Bayswater 'Triangle' Working Group, it isrecommended that Council gives approval to incorporate central median islands within the raisedplateaus to facilitate trees planting as depicted in Drawing No. 17/13 (Attachment 1).Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"Our Built EnvironmentAspiration:B1We have a well connected mix of business, residential and community areas, whichare high quality and support our thriving community.Streetscapes which allow for community interaction in an urban environment.Page 15

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013B2B4A connected community with sustainable transport options.Roads and civil infrastructure are maintained to a high level."Policy ImplicationsNil.Financial ImplicationsThe additional costs associated with the amendments are minimal and can easily beaccommodated with the available funding for the project.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council approves the additional central median islands being incorporated within theraised plateaus as depicted on Drawing No. 17/13 and the Bayswater 'Triangle' WorkingGroup be advised accordingly.Moved:Seconded:Page 16

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.3 Malaga Drive/Reid Highway Interchange UpgradeApplicationAttachments:Applicant:Officer:1. Location PlanMain Roads WADirector of Technical ServicesTo provide an update on the Malaga Drive/Reid Highway interchange works and seek Councilconsideration of a request from Main Roads WA (MRWA) to temporarily close Malaga Drive fora period during these works.BackgroundMRWA has written to the City to advise that it will be upgrading the Malaga Drive/Reid Highwayinterchange (Attachment 1). The proposed works are with the City of Swan and will be similar tothe recently upgraded Alexander Drive/Reid Highway grade separated interchange. MRWA areseeking in principle support to temporarily close Malaga Drive during the works. Additionally,they are seeking comment on the proposed drainage design for the project.In order to investigate this matter, the City’s Environmental Coordinator attended a meeting withofficers from the Department of Water (DoW), MRWA and the City of Swan regarding thedesign. At this meeting, the DoW requested MRWA to reconsider the principles of their drainagedesign and be more in keeping with the Water Sensitive Urban Design (WSUD) principles of theDoW. Essentially, WSUD encourages onsite infiltration via swales as opposed to the pits andpipes of traditional civil engineering design. This approach sends less water to the Main Drain andimproves water quality in the catchment.MRWA are also seeking agreement in principle for the temporary closure of Malaga Drive foreither one or two weekends for installation of concrete precast bridge beams. It is proposed thatduring this period, traffic will be diverted to surrounding major roads. The impact is not expectedto be significant, however, the City will be able to consider the implications once a formal trafficmanagement plan is submitted for the City's approval prior to the commencement of works. Itshould be noted that the formal approval for the road closure will need to be provided by the Cityof Swan as Malaga Drive is within that municipality.Notwithstanding this, as the proposed closure will impact on the City of Bayswater roads, MRWAis seeking the City's support for the proposal.Furthermore, it should be noted that clearing of the Banksia woodland adjacent to LightningSwamp will occur as part of this project. The area is of environmental significance and as suchMRWA will be required to seek vegetation clearing permits and revegetate offset areas.With respect to the clearing, MRWA requested a meeting with the Friends of Lightning Swampand the City’s Environmental Coordinator to discuss the matter as it will have a negativeenvironmental impact on Lightning Swamp Bushland.As a follow up from the meeting the City has written to MRWA requesting consideration of thefollowing as part of the project:Ensuring that the environmental offsets are planted adjacent to Lightning Swamp inline with the Belmont, Bassendean and Bayswater Biodiversity Project (as opposed tobeing planted in another region);Page 18

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013The priority site revegetated as a requirement of the environmental offsets should beLightning Park Bushland;If further land area is required as part of the environmental offset requirements, theCity’s second preference would be for planting in Baigup Wetland Reserve;That best practice water sensitive urban design drainage approaches are used inmanaging the stormwater runoff from the new roadway; andAs an environmental offset, MRWA funds the completion of the Lightning Swampboardwalk; andMRWA installs substantial fencing along the boundary between the new roadway andthe bushlands. The purpose of the fence is to prevent off-road vehicles entering intothe bushland and to minimise the number of kangaroos and other native animals fromleaving the bushland onto the highway.CommentThe Malaga interchange upgrade is an important upgrade to the efficiency of the highway system.Although there will be some short term traffic challenges in the area, there will be clear long termbenefit for commuters.It should also be noted that the upgrade has received recent media attention and appeared in the'West Australian' discussing some of the environmental concerns of clearing the Banksiawoodland and the effect on the Carnaby Cockatoo. Depending on the final design of the works,there may be future community concern regarding the road design for the area.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-23, the followingapplies:"Our Natural EnvironmentAspiration:N1We conserve and manage our natural environment, which makes the City ofBayswater a great place and we live in a sustainable way to protect ourenvironment for future generations."Natural environment and biodiversity which is conserved and protected.Policy ImplicationsNil.Financial ImplicationsNil.Voting RequirementsSimple Majority Required.Page 19

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Officer's RecommendationThat Council:1. Receives the update on the upgrading of the Malaga Drive/Reid Highway interchange.2. Advises Main Roads WA of its in principle approval of the temporary closure ofMalaga Drive subject to a formal traffic management plan being approved by theDirector of Technical Services prior to the commencement of works.3. Provides in principle support to the provision of Water Sensitive Urban Designdrainage systems as part of the proposed works.Moved:Seconded:Page 20

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.4 Proposed Installation of Vegetation Damage SignApplicationAttachments:Location:Applicant:Officer:1. Location Plan2. Proposed SignBerringa ParkSwan River TrustDirector of Technical ServicesFor Council to consider supporting the Swan River Trust's proposal to install a 1500mm x 900mmvegetation damaged sign in Berringa Park.BackgroundThe Swan River Trust (SRT) in consultation with the City's officers have recently investigateddeliberate damage to native vegetation at Berringa Park within the SRT's development area(Attachment 1). The damage involved the injection of what is believed to be herbicide into a tree,in a manner which appears to be consistent with killing trees to obtain greater views.The Swan River Trust has written to the City seeking in principle support for the installation of avegetation damaged sign (Attachment 2) in Berringa Park at the Woodhouse Road, Maylands,end. The sign is proposed to be left in place for approximately 24 months.CommentCouncil has previously considered a similar request for the placement of signage to identify that atree had been poisoned in Bardon Park and in consideration of this matter at the Ordinary Councilmeeting of 29 January 2008, Council resolved to place two 1200mm x 600mm signs in BardonPark at the SRT's expense with the City planting a mature size replacement tree.Since the installation and removal of the large signs at Bardon Park, there have been no furtherreports of tree poisoning in the area.Accordingly, it is recommended that Council provides in principle support to the SRT for theplacement of a 1500mm x 900mm sign in Berringa Park to deter further damage to vegetation.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-23, the followingapplies:"Our CommunityAspiration:N1We conserve and manage our natural environment, which makes the City ofBayswater a great place and we live in a sustainable way to protect ourenvironment for future generations."Natural environment and biodiversity which is conserved and protected."Policy ImplicationsSwan and Canning River Management Act.Financial ImplicationsNil.Page 22

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council provides in principle support for the Swan River Trust to install a vegetationdamaged sign in Berringa Park at the Woodhouse Road end of the reserve for a period oftwo years.Moved:Seconded:Page 23

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.5 Claughton Reserve Riverbank RestorationApplicationLocation: Claughton ReserveAttachments: 1. Example Fence2. Restoration AreaOfficer: Director of Technical ServicesRefer: Item 12.1.9: OMC 29.03.11For Council to consider the installation of a temporary fence at Claughton Reserve as part of theRiverbank Restoration.BackgroundIn 2011, the City undertook a number of community consultation workshops to guide themanagement of Claughton Reserve. This was largely due to concern by local residents over theinstallation of a jetty and carpark at the Reserve.At the Ordinary Council Meeting of 29 March 2011, Council considered a report and concept planfor the management of the reserve and resolved as follows:That Council:1. Adopts Option 2 for the Claughton Reserve Concept Plan.2. Advise all stakeholders that have provided written feedback or attended theworkshops of Council's decision.3. Considers an allocation for the staged development of Claughton Reserve inaccordance with the Claughton Reserve Concept Plan during the formulation ofCouncil's 2011/2012 budget.4. Undertake the jetty installation works as a priority."Option 2 of the Council report included:YEARDETAILS2010/2011 Jetty installation.2011/2012 Install new self cleaning toilets (the toilet has been reviewed and used for adifferent site); Installation of additional Bins; The City apply for SRT and DIA approval for the Draft Concept Plan; Riverbank funding be sought for foreshore restoration works; Returning flooded area into wetland; and Tree planting.2012/2013 Carpark be re-constructed as per option 4; Restoration of the riverbank; Bollard Lighting; Restoration of the Melaleuca wetland ongoing; and Returning flooded area into wetland ongoing.Page 26

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013In implementing the Council resolution the City has successfully applied to use cash-in-lieu fundsand a Riverbank grant to fund the restoration works as follows:MILESTONE DUE DATE CASH-IN-LIEUSRTCONTRIBUTIONPurchase and plant seedlings June/July/August 2013 $46,145 $21,025Rock stabilisation and brush 31 August 2013 $15,000 $10,000mattressingWeed Control Ongoing $5,600Fencing August 2013 $12,000TOTAL $61,145 $48,625As part of the Riverbank funding the Swan River Trust have requested that the City considerinstalling a small black temporary fence (Attachment 1) for a two year period along restorationarea B in Attachment 2. The Swan River Trust have indicated that this will provide a bettersurvival rate for the seedlings and reduce ongoing restoration costs in future years.The Swan River Trust has provided an allocation of $12,000 to pay for the fencing.CommentThe installation of the proposed fencing, although it is only temporary in nature, may be ofconcern to Council as it was not included in the original community consultation. As such, theEnvironmental Coordinator has requested comment from the Friends of Claughton Reserve. TheFriends of Group held a special meeting to discuss the matter and supported the installation offencing if:a) it was temporary; andb) if it included signage to indicate why the fence was being installed.It should be noted that the areas to be fenced are to be fully rehabilitated and were not originallydesignated for pedestrian access. As part of the restoration plan three fishing/river watching nodeshave been allocated along section B of the river restoration area (Attachment 3). This will addsome permeability to the fence line to allow river access opportunities.City Officers supports the SRT officers' position that a temporary fence along area B would createa better undisturbed site for revegetation resulting in a more successful project. It should benoted, however, that the fence may be open to criticism by some community members due to thevalue that many people place on unrestricted access to the rivers edge. On the balance of theissues the short term restriction will provide a better long term foreshore environment for theCity’s residents.In addition, the fence being black and relatively low would result in a less visually intrusive fencethan some of the other fence types along the foreshore.The proposed fencing technique has been used at Sandy Beach in Bassendean (Attachment 1).Strategic ImplicationsN1N2Natural environment and biodiversity which is conserved and protected.A community which lives in a sustainable way.Page 27

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Policy ImplicationsFinancial ImplicationsClaughton Reserve Precinct Plan$12,000 in funds have been allocated by the Swan River Trust.If the fence is not installed, the funds will be required to be returned to the Trust.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council approves the installation of a small black fence along the riverbank, as part ofthe erosion stabilisation works, in accordance with the attached plan subject to:Moved:a. The fence being removed 24 months after its installation; andb. The installation of a sign on the fence indicting a concept plan for the area andthe fence's temporary period of 24 months.Seconded:Page 28

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.6 Water Action Plan ReportApplicationAttachments: 1. Water Action Plan (WAP)Applicant: Eastern Metropolitan Regional CouncilOfficer: Director of Technical ServicesRefer: Item 12.1.3: OMC 26.07.13For Council to consider the endorsement of the City of Bayswater Water Campaign Milestone 3,Water Action Plan (WAP).BackgroundThe Council with assistance from the Eastern Metropolitan Regional Council (EMRC) isprogressing through a Milestone framework developed by the International Council of LocalEnvironmental Initiatives (ICLEI) as part of the Water Campaign. The Water Campaignrepresents Council's commitment to improved water management for both Council and itsresidents and ratepayers.The WAP (Attachment 1) is the project deliverable required for Council to complete Milestone 2and 3 of the Water Campaign. The report also includes results of the Water Quality and WaterInventory project deliverables from Council’s completed Milestone 1 and goals identified forMilestone 2.At the Ordinary Council Meeting of 26 July 2011, Council considered a water reduction target forthe WAP and resolved as follows:"That Council:1. Endorse the following ICLEI Water Campaign Water Management goals forMilestone 2;a) Water consumption goals;i) To reduce water consumption by 10 % below base year 2005/06 levels bystrategic year 2013/2014; andii)To reduce community scheme water consumption by 10% below base year2005/06 levels by strategic year 2013/2014.b) Water quality improvement goals;i) To achieve 50 points of actions from the Corporate Water Campaign waterquality action cards by the strategic year 2013/2014; andii)To achieve 50 points of actions from the Corporate Water Campaign waterquality action cards by the strategic year 2013/2014.2. Endorse the preparation of a local action plan to meet the Milestone 3 requirementsof the Water Campaign."The WAP represents an aspirational document for water quality management and is guided at thestrategic level by the City's Corporate Business Plan and the Community Strategic Plan.Page 32

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013The WAP addresses four broad areas as follows:(i) Corporate Water Conservation;(ii) Community Water Conservation;(iii) Corporate Water Quality; and(iv) Community Water Quality.The WAP will set out an aspirational project pathway for Council to reach the identified goals bytarget year 2015/2016.The target goals will be accomplished through the implementation of practical and effectivemeasures to manage Council’s water resources in both the corporate and community sectors. Arange of positive outcomes are expected from the implementation of the WAP including climatechange adaption, improved environmental water quality and reduced water consumption.The City and it strategic and operational policies can have a direct impact on corporate waterquality and conservation. The City's role in the Community water quality and conservation rolewill have greater emphasis in providing information and enabling opportunities which are relianton the Community and State Governments having a continued role in this area.CommentAt this stage, the intention of the document is to imbed water quality practices into the City'soperational business within existing funding sources identified in the Long Term Financial Plan(LTFP).The WAP is designed as a ‘living’ document with the ability to review actions and objectives, asCouncil priorities change. Many actions correlate to those currently being implemented, oranticipated to be implemented, through other strategic plans. These include the CorporateBusiness Plan, Community Strategic Plan, Bayswater Brook Action Plan, the Draft LocalEnvironmental Strategy, the Climate Change Adaption Strategy and the Climate ChangeMitigation Strategy.The suggested priority, budget and responsibility for the implementation of actions have beenincluded in the report to give an indication of areas of consideration for future years’ activities.Each action has been given a suggested priority based on the following:The estimated water conservation and quality benefit associated with the action;The costs associated with the implementation of the action; andThe social, economic and environmental value to the City.A number of actions are currently being implemented or are already planned to be implemented inthe 2013/2014 financial year. Some medium priority actions may be implemented sooner ifopportunities for grants, sponsorship or additional Council funding arise.In relation to the City's LTFP, each action has been given a suggested budget based on whetherthe action:Is standard budget/practice and is subject to business as usual budget expenditureindentified in the LTFP;Relates to resources (such as officer time); orIs not currently part of the LTFP and will be subject to alternative funding sources.Page 33

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013The actions in the WAP use operational, strategic and promotional policy tools to address waterissues. Some examples of these are:1. Conduct a review of the City's public open space to determine use by the community andpossible water conservation opportunities (operational);2. Consider developing a policy which requires upgraded facilities to include waterconservation devices (strategic); and3. Develop a community education campaign that promotes sustainable gardening practices(promotional).It is important to note that the WAP is aspirational and is subject to further investigation todetermine the suitability of particular actions and how these may vary between locations andfacilities. Adoption of the WAP does not commit the City to expenditure and implementation ofmany of the identified actions will require individual Council consideration.It should be noted that it is not necessary to achieve all of the actions identified to completeMilestone 4 of the Water Campaign.It is recommended that Council adopts the WAP to indicate Council's commitment to improvedwater management for its community.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"Our Natural EnvironmentAspiration: A resilient community with a strong sense of purpose that is able to celebrate itsdiversity in numerous ways.N1N2N3Natural environment and biodiversity which is conserved and protected.A community which lives in a sustainable way.Reduce the City’s carbon footprint."Policy Implications Corporate Business Plan; Community Strategic Plan; Bayswater Brook Action Plan; Achieving Carbon Emissions; Draft Local Environmental Strategy; ICLEI Water Campaign ; and WA Water Strategy (2004).Financial ImplicationsThe WAP has been developed to be in keeping with the LTFP. Each action has been given asuggested budget based on whether the action:Is standard budget/practice and is subject to business as usual budget expenditure;Relates to resources (such as officer time); orPage 34

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Is not currently part of the City's management plan and will be subject to alternativefunding sources.The following allocations have been listed in the 2013/2014 Budget for projects which meet theobjectives of the WAP: ICLEI Water Campaign $ 11,063; Weld Square Living Stream $ 140,000 ($100,000 grant funding); and ESBS Restoration $1,720,000 ($825,000 grant funding).Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council adopts the Water Action Plan (WAP) report as part of the City of Bayswater'sWater Campaign Milestone 3.Moved:Seconded:Page 35

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.7 City of Bayswater Local Climate Change Adaption PlanApplicationApplicant: EMRCOfficer: Director of Technical ServicesRefer: Item 12.1.1: OMC 23.04.13Item 12.3.2.2: OMC 25.06.13For Council to consider adopting the Draft Local Climate Change Adaption PlanBackgroundAt the Ordinary Council Meeting of 23 April 2013, Council considered a report in relation to theDaft Local Climate Change Adaption Plan and resolved as follows:"That Council:1. Receive the Draft Local Climate Change Adaption Plan.2. Endorse the release of the document for public consultation for a period of 4 weeks."The plan was advertised in the local paper and on the City's website and the period forsubmissions closed on 7 June 2013. At this stage, feedback on the document has only beenreceived from the Local Emergency Management Committee (LEMC). This feedback wasconsidered by Council at its Ordinary Meeting of 25 June 2013 and Council resolved as follows:That Council:1. Considers the inclusion of the following comments in the City's Draft Local ClimateAdaption Action Plan:a. Assessment of current risks and identifying new risks;b. Reviewing treatment options to ensure risks are addressed accordingly; andc. Inclusion of the Bayswater Drain and its susceptibility to flooding.2. Investigates the potential for flooding from the river to low lying areas and whetherthis should also be a State Government responsibility.It is uncertain whether the lack of feedback has been due to disinterest for the plan specifically, orwhether the community has been oversaturated to climate change issues and its effects in themedia.At officer level, it is noted that climate change adaption is something that the communityregularly raises. Accordingly, the plan is considered important for management purposes andfuture planning purposes.CommentIn taking into consideration the LEMC's comments, it is suggested that the plan be reviewedannually at officer level.In considering the response to point 1(c), the 25, 50 and 100 year flood areas are currentlyavailable on the City’s interactive mapping. The mapping indicates the Swan River Foreshoreand lower Drainage systems flood prone areas.Page 88

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013It should be noted that the main tributaries of the Bayswater drain are a Water Corporation asset.For further understanding of the flooding potential of the drain, the City could write to the WaterCorporation requesting them to provide the LEMC a flood map based on their drainage models.Additionally it is suggested that the City request an Officer from the Water Corporation to attenda future LEMC meeting to further discuss the risks they have identified in their response.In terms of the potential effect on emergency management, the climate change adaption plan wasdeveloped to address risks that will change over the coming decades due to climate change. In theshort term, it would be expected that the areas affected by a 1 in 100 year flood would be similarto the present models and essentially the response to a flood by LEMC would be the same with orwithout considering the effects of climate change.It should be noted that some local governments have engaged consultants to map the potentialchange of flooding caused by climate change in 25, 50 & 100 years. This process is usually at asignificant cost and can vary from $30,000 to $100,000 or above, dependant on the detail of themapping required.Strategic Implications"Our Natural EnvironmentAspiration:We conserve and manage our natural environment, which makes the City ofBayswater a great place and we live in a sustainable way to protect ourenvironment for future generations.N1N2N3Natural environment and biodiversity which is conserved and protected.A community which lives in a sustainable way.Reduce the City’s carbon footprint."Policy ImplicationsNil.Financial ImplicationsThe current future proofing budget is $15,000 annually.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council:1. Adopts the Local Climate Change Adaption Plan.2. Writes to the Water Corporation requesting:Moved:a. a flooding map based on 25, 50 and 100 year flood events; andb. a presentation to the Local Emergency Management Committee on the risksassociated with different flooding events along the Bayswater Main Drain.Seconded:Page 89

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.1.8 EMRC Council Meeting Minutes - 20 June 2013ApplicationAttachments:Officer:1. City of Bayswater Delegate's Report2. EMRC Abridged Minutes3. EMRC Investment ReportDirector of Technical ServicesTo allow Council consideration of the recent Minutes from the Eastern Metropolitan RegionalCouncil (EMRC).BackgroundA Council Meeting of the EMRC was held on 20 June 2013, Cr Graham Pittaway,Cr Alan Radford and the Director of Technical Services were in attendance.CommentA Delegate's Report listing items with implications for the City of Bayswater is Attachment 1 andthe Abridged Minutes form Attachment 2. Also attached, is the EMRC Investment Report from20 June 2013 (Attachment 3).Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"The Local EconomyAspiration:E5Our vibrant business hubs provide opportunities for business growth, communityactivity, learning and employment opportunities.Attract regional services and investment."Policy ImplicationsNil.Financial ImplicationsAs detailed in the Delegate's Report.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council receives the Eastern Metropolitan Regional Council (EMRC) Delegate'sReport, Abridged Minutes and Investment Report of the meeting of 20 June 2013.Moved:Seconded:Page 90

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2 Finance & Personnel7.2.1 Financial Reports for the Period ending 30 June 2013ApplicationAttachments:Officer:1. Financial Activity Statement Report2. Reserve Fund3. Summary ScheduleDirector of Finance and Corporate ServicesTo inform Council of the financial reports for the period ending 30 June 2013.BackgroundSection 6.4 of the Local Government Act 1995 in conjunction with regulation 34(1) of the LocalGovernment (Financial Management) Regulations 1996 requires monthly financial reports to bepresented to Council.Regulation 34(1) requires a monthly Statement of Financial Activity report on revenue andexpenditure, as set out in the annual budget for that month. This Statement is to include:(a) Annual budget estimates, taking into account any expenditure incurred for an additionalpurpose under section 6.8(1)(b) or (c) of the Local Government Act 1995(b) Budget estimates to the end of the month to which the statement relates(c) Actual amounts of expenditure, revenue and income to the end of the month to which thesestatements relate(d) The material variances between the comparable amounts referred to in paragraphs (b) and (c)(e) The net current assets at the end of the month to which the statement relates.Regulation 34(5) determines the mechanism required to ascertain the definition of materialvariances which are required to be reported to Council as part of the monthly report. It alsorequires Council to adopt a 'percentage or value' for what it will consider to be material varianceson an annual basis.The variance adopted by the Council for the 2012-13 Budget is 10%.CommentThe Statutory Monthly Financial Report is to consist of a Statement of Financial Activityreporting on revenue and expenditure as set out in the Annual Budget.The financial statements for the reporting period are submitted in the form of: Financial Activity Statement Report (Attachment 1) Reserve Fund Statement (Attachment 2) Summary Schedule of Divisional Financial Activity (Attachment 3).All programs for the period were within the 10% variance adopted by Council for the 2012-13Budget.All of the reserve accounts are cash-backed and supported by funds held in financial institutionsas set out in the City's Policy FS P08 -"Investments".Page 113

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Please note:The final audited results for the year ending 30 June 2013 will vary from theresults shown in the enclosed stsatements. These are indicative only based oncumulative transactions recorded at 30 June.A detailed synopsis of the 2012-13 financial results will be the subject of a later report to Council.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"Leadership and GovernanceAspiration:L1L2We will provide responsible leadership and governance, and be recognised foroperating with integrity and delivering quality services.Accountable and good governance.Prudent management of financial resources."Policy ImplicationsFS P08 -Investments.Financial ImplicationsThe presentation of these reports to Council ensures compliance with the Local Government Act1995 and associated Regulations, and also ensures that Council is regularly informed as to thestatus of its financial position.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council receive the financial reports for the period ending 30 June 2013.Moved:Seconded:Page 114

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 1CITY OF BAYSWATERFINANCIAL ACTIVITY STATEMENT REPORTFOR THE PERIOD 1 JULY 2012 TO 30 JUNE 2013% OF YEAR 100.00%REVENUE ADOPTED YEAR TO DATE %ANNUALBUDGET 2012-2013 BUDGET ACTUAL BUDGETGeneral Purpose Funding 37,091,391 37,091,391 36,900,903 99.49Law Order & Public Safety 170,700 170,700 183,540 107.52Health 101,700 101,700 214,342 210.76Welfare & Education 9,682,405 9,682,405 8,577,327 88.59Housing 77,518 77,518 87,938 113.44Community Amenities 10,498,313 10,498,313 10,831,356 103.17Recreation & Culture 6,866,992 6,866,992 7,674,407 111.76Transport 162,000 162,000 141,151 87.13Economic Services 701,800 701,800 672,519 95.83Other Property & Services 84,000 84,000 82,299 97.98LESS $65,436,819 $65,436,819 $65,365,782 99.89%%OPERATING EXPENDITUREYTD BUDGETGeneral Purpose Funding 749,439 749,439 626,706 83.62Governance/Admin 4,235,076 4,235,076 3,908,785 92.30Law Order & Public Safety 2,092,936 2,092,936 2,065,539 98.69Health 1,615,618 1,615,618 1,449,542 89.72Welfare & Education 10,966,364 10,966,364 10,242,654 93.40Housing 103,506 103,506 87,053 84.10Community Amenities 11,434,244 11,434,244 10,402,458 90.98Recreation & Culture 24,699,235 24,699,235 24,815,636 100.47Transport 5,185,142 5,185,142 4,968,417 95.82Economic Services 1,791,806 1,791,806 1,501,941 83.82Other Property & Services 2,281,490 2,281,490 2,431,093 106.56$65,154,856 $65,154,856 $62,499,824 95.93%ADDCONTRIBUTIONS/GRANTS FOR THEDEVELOPMENT OF ASSETSADDRecreation & Culture 1,521,219 1,521,219 41,670Transport 1,618,895 1,618,895 722,474Sale of Land 22,350,000$3,140,114 $3,140,114 $23,114,144Funding for Operations $3,422,077 855,519.25 $25,980,102DEFERRED DEBTORS MOVEMENT/OTHER -63,859DISPOSAL OF ASSETS 383,000 383,000 (455,262)RESERVES MOVEMENT (2,296,027) (2,296,027) (22,160,142)PRINCIPAL LOAN RECOVERIES 64,064 64,064 64,064EMPLOYEE PROVISIONS 167,500 167,500DEPRECIATION 8,227,899 8,227,899 8,227,899$6,546,436 $6,546,436 ($14,387,300)LESSCAPITAL EXPENDITURE 15,290,664 15,290,664 9,914,633AGED PERSONS HOMES 11,800,213REPAYMENT OF DEBT 64,064 64,064 69,687PROFIT/LOSS ON DISPOSAL OF ASSETS (60,757) (60,757)$15,293,971 $15,293,971 $21,784,533OPENING BALANCE $7,334,487 $12,327,915CLOSING BALANCE $2,009,029 $2,136,184NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 115

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013NET CURRENT ASSET POSITION AS AT 30 JUNE 2013SURPLUS SUMMARY REPRESENTED BYCity of BayswaterAged Persons HomesTotal2012/2013CASH AT BANK $32,375,395 $20,218,041 $52,593,436DEBTORS/INCOME DUE NOT RECEIVED $778,505 $738,738 $1,517,243STOCK $132,625 $132,625PREPAID EXPENSES $16,477 $16,477$33,303,002 $20,956,779 $54,259,781G.S.T. CLEARING ACCOUNT $440,716 $5,805 $446,521(Cleared at time of lodging B.A.S. return )FIRE & SERVICES LEVY ($16,975) ($16,975)CREDITORS ($6,688,307) ($646,486) ($7,334,793)Deferred Movement - Pensioners/Other -$36,535 $117,056 $80,521BALANCE AS AT 30 JUNE 2013 $27,001,901 $20,433,154 $47,435,055As Per Summary of Divisional ActivityLESSRESERVES - GENERAL $24,865,717 $24,865,717RESERVES/RESTRICTED - AGED $20,433,154 $20,433,154CLOSING BALANCE AS AT 30 JUNE 2013 $2,136,184 $2,136,184AS PER FINANCIAL ACTIVITY REPORTNB: The above Statement is interim only and will change subject to final year-end adjustments.Page 116

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 2NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 117

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 3SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITYAS AT 30 JUNE 2013BUDGETACTUALINCOME EXPENDITURE INCOME EXPENDITUREOPERATINGChief Executive Office $2,200 $2,397,426 $505 $2,075,950Administration & Community Services $9,271,570 $15,223,785 $9,342,650 $15,178,087Aged Persons Homes $7,848,442 $6,344,243 $6,706,379 $6,200,073Planning & Development Services $23,704,500 $5,046,469 $23,824,493 $4,679,426Technical Services $13,991,534 $23,336,332 $12,491,648 $22,081,393Financial Services $36,321,594 $4,406,130 $36,114,251 $4,056,996TOTAL ALL OPERATING $91,139,840 $56,754,385 $88,479,926 $54,271,925CAPITALAdministration & Community Services $1,962,284 $914,162Planning & Development Services $1,819,489 $1,146,662Aged $346,561 $212,833Technical Services $10,990,470 $7,096,196Financial Services - Recreation Centres,Computing $604,215 $544,780Plant Trades ($383,000) ($455,262)TOTAL ALL CAPITAL $15,340,019 $9,459,371TOTAL FROM OPERATIONS $91,139,840 $72,094,404 $88,479,926 $63,731,296OPENING BALANCE 1 JUL 12 $19,013,008 $22,954,982CLOSING BALANCE 30 JUNE 2013 $47,435,055CLOSING BALANCE 30 JUNE 2013 $38,058,444RESERVES/BORROWINGSPrincipal Loan Repayments - General $64,064 $69,687Principal Loan Recoveries $64,064 $64,064Reserve Funded L.S.L $262,934$64,064 $64,064 $64,064 $332,621TOTAL $110,216,912 $110,216,912 $111,498,972 $111,498,972NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 118

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013BUDGET 2012-2013CHIEF EXECUTIVE OFFICESUMMARY0Period Ending 30 June 2013 % OF YEAR 100.00%Description Revised Budget 2012/2013 Actual Total %Operating IncomeSS10100 Members of Council 2,200 505 505 22.94%Total Operating Income -$2,200 -$505 -$505 22.94%Operating ExpenditureSS10100 Members of Council $706,418 $547,501 $622,537 88.13%SS10120 Governance/Executive Services $665,675 $544,011 $554,180 83.25%SS10121 Media Communications $261,634 $248,007 $249,860 95.50%SS10122 Economic Development $132,949 $123,785 $123,838 93.15%SS10200 Human Resources $534,923 $533,378 $535,113 100.04%SS10210 Occupational Health & Safety $95,827 $79,269 $79,269 82.72%Maintenance CostsTotal Operating Expenditure $2,397,426 $2,075,950 $2,164,797 90.30%Total Chief Executive Office $2,395,226 $2,075,445 $2,164,292NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 119

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013BUDGET 2012-2013ADMINISTRATION & COMMUNITY SERVICESSUMMARYPERIOD ENDED 30 June 2013 % OF YEAR 100%DescriptionRevised Budget2012/2013 Actual Committed Total %Operating IncomeSS10300 Administration 46,050 70,277 0 70,277 152.61%SS10301 Records Administration 98,040 49,665 0 49,665 50.66%SS10400 Rangers 29,000 49,344 0 49,344 170.15%SS10410 Animal Control 98,500 99,112 0 99,112 100.62%SS10420 Parking Facilities 83,000 121,193 0 121,193 146.02%SS10600 Bayswater Waves 3,700,860 3,819,608 0 3,819,608 103.21%SS10610 Maylands Waterland 175,750 182,891 0 182,891 104.06%SS10700 Bayswater Library 8,750 16,503 0 16,503 188.60%SS10705 Maylands Library 18,350 22,433 0 22,433 122.25%SS10710 Morley Library 26,600 35,593 0 35,593 133.81%SS10750 The RISE 824,067 723,291 0 723,291 87.77%SS10801 Other Recreation & Sport 337,500 103,617 0 103,617 30.70%SS10803 Events - Programmes 84,300 148,380 0 148,380 176.01%SS10805 Embleton Golf Course 415,000 431,382 0 431,382 103.95%SS10810 Maylands Golf Course 1,138,950 1,102,806 0 1,102,806 96.83%SS11100 Community Services Administration 0 2,450 0 2,450SS11105 Bayswater Senior Citizens 9,000 7,954 0 7,954 88.37%SS11106 Morley Senior Cits 6,000 4,550 0 4,550 75.84%SS11107 Maylands Autumn Ctre 8,000 8,090 0 8,090 101.12%SS11110 Bayswater Podiatry 16,250 17,183 0 17,183 105.74%SS11111 Morley Podiatry 27,250 22,029 0 22,029 80.84%SS11112 Maylands Podiatry 13,250 11,055 0 11,055 83.43%SS11125 Youth Services 0 9,055 0 9,055SS11130 Community Bus 1,500 342 0 342 22.78%SS11145 Other Community Services 10,000 4,892 0 4,892 48.92%SS11301 Meals on Wheels 252,161 193,405 0 193,405 76.70%SS11302 Adult Day Services 284,004 323,102 0 323,102 113.77%SS11303 Domestic Assistance 267,246 279,326 0 279,326 104.52%SS11305 BLIS 288,330 309,263 0 309,263 107.26%SS11306 Social Support Prg 236,685 275,271 0 275,271 116.30%SS11307 HACC Program Transport 178,806 181,936 0 181,936 101.75%SS11308 Food Preparation 112,827 112,310 0 112,310 99.54%SS11310 Counselling Support 86,747 86,618 0 86,618 99.85%SS10800 Recreation & Sport 286,372 392,270 0 392,270 136.98%SS10805 Embleton Golf Course 9,000 8,546 0 8,546 94.96%SS11115 Community Housing 70,000 77,807 0 77,807 111.15%SS11120 Rental Council Properties 7,518 8,047 0 8,047 107.04%SS11145 Other Community Services 8,151 8,619 0 8,619 105.74%SS11200 Scholarships 0 3,444 0 3,444SS11201 Pre-Schools 7,755 10,055 0 10,055 129.66%SS11600 Other 0 8,937 0 8,937Total Operating Income -$9,271,570 -$9,342,651 $0 -$9,342,651 100.77%NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 120

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013BUDGET 2012-2013ADMINISTRATION &COMMUNITY SERVICESSUMMARYPERIOD ENDED 30 June 2013 % OF YEAR 100%DescriptionRevised Budget2012/2013 Actual Committed Total %Operating ExpenditureSS10300 Administration $624,088 $524,694 $0 $524,694 84.07%SS10301 Records Administration $442,972 $435,396 $0 $435,396 98.29%SS10400 Rangers $264,390 $284,708 $0 $284,708 107.68%SS10405 Security Watch $1,272,678 $1,281,672 $0 $1,281,672 100.71%SS10410 Animal Control $206,395 $153,000 $0 $153,000 74.13%SS10420 Parking Facilities $188,120 $136,262 $0 $136,262 72.43%SS10600 Bayswater Waves $4,415,571 $4,655,717 $0 $4,655,717 105.44%SS10610 Maylands Waterland $319,430 $340,640 $0 $340,640 106.64%SS10700 Bayswater Library $493,792 $487,884 $0 $487,884 98.80%SS10705 Maylands Library $504,301 $503,390 $0 $503,390 99.82%SS10710 Morley Library $933,015 $911,325 $0 $911,325 97.68%SS10750 The RISE $1,287,720 $1,340,761 $0 $1,340,761 104.12%SS10800 Recreation & Sport $3,075 $2,618 $0 $2,618 85.13%SS10801 Other Recreation & Sport $621,649 $644,432 $0 $644,432 103.66%SS10802 Events $234,466 $225,895 $0 $225,895 96.34%SS10803 Events - Programmes $565,780 $564,104 $0 $564,104 99.70%SS10805 Embleton Golf Course $73,800 $111,535 $0 $111,535 151.13%SS10810 Maylands Golf Course $121,650 $92,267 $0 $92,267 75.85%SS11100 Community Services Administration $208,796 $243,399 $0 $243,399 116.57%SS11105 Bayswater Senior Citizens $41,052 $40,913 $0 $40,913 99.66%SS11106 Morley Senior Cits $38,278 $37,434 $0 $37,434 97.79%SS11107 Maylands Autumn Ctre $39,778 $39,645 $0 $39,645 99.67%SS11110 Bayswater Podiatry $32,837 $28,826 $0 $28,826 87.79%SS11111 Morley Podiatry $42,734 $34,790 $0 $34,790 81.41%SS11112 Maylands Podiatry $31,884 $23,566 $0 $23,566 73.91%SS11115 Community Housing $64,922 $58,577 $0 $58,577 90.23%SS11125 Youth Services $134,779 $103,676 $0 $103,676 76.92%SS11130 Community Bus $26,273 $19,536 $0 $19,536 74.36%SS11136 Volunteers $51,029 $43,783 $0 $43,783 85.80%SS11145 Other Community Services $10,000 $4,400 $0 $4,400 44.00%SS11200 Scholarships $33,550 $41,249 $0 $41,249 122.95%SS11210 Other Admin & Comm Service $11,570 $10,981 $0 $10,981 94.91%SS11301 Meals on Wheels $358,632 $266,866 $0 $266,866 74.41%SS11302 Adult Day Services $355,665 $396,813 $0 $396,813 111.57%SS11303 Domestic Assistance $362,588 $384,625 $0 $384,625 106.08%SS11305 BLIS $320,160 $281,545 $0 $281,545 87.94%SS11306 Social Support Prg $170,543 $138,280 $0 $138,280 81.08%SS11307 HACC Program Transport $102,436 $117,403 $0 $117,403 114.61%SS11308 Food Preparation $118,799 $100,125 $0 $100,125 84.28%SS11310 Counselling Support $83,808 $63,449 $0 $63,449 75.71%SS11312 Transport Other Services $10,781 $1,952 $0 $1,952 18.10%Maintenance CostsTotal Operating Expenditure $15,223,785 $15,178,131 $0 $15,178,131 99.70%Total Community Services$5,952,214 $5,835,481 $0 $5,835,481 98.04%NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 121

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 201310000000ADMIN & COMMUNITY SERVICESOPERATING INCOME9000000800000070000006000000Budget5000000Progressive Actual4000000Straight Line3000000200000010000000ADMIN & COMMUNITYOPERATING EXPENDITURE2000000018000000160000001400000012000000100000008000000BudgetStraight LineProgressive Actual6000000400000020000000NB: The above graphs are interim only and will change subject to final year-end adjustments.Page 122

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals Commitments TotalDivision: 10 - Administration & Community ServicesCarry Forward Works - 1 July 2012New AssetSub Section: SS18015 - Ranger & Security ServicesH11000 Security Watch and Ranger In Vehicle Communications 19,571 20,647 0 20,647$19,571 $20,647 $0 $20,647Sub Section: SS18020 - Recreation DevelopmentH62800 New city wide 'Branded' CoB signage to use at events 1,956 1,956 0 1,956$1,956 $1,956 $0 $1,956Sub Section: SS20150 - Community Services - CapitalH65200 HACC - Fleet Replacement 49,907 68,615 0 68,615$49,907 $68,615 $0 $68,615POS AssetSub Section: SS18020 - Recreation DevelopmentH12400 Golden Lily Football Club Replacement , installation of existing of reflectors 2 x 15 meter light poles 35,000 with two reflecto 0 0 0$35,000 $0 $0 $0Total Cfwd Works $106,434 $91,218 $0 $91,218NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 123

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals Commitments TotalDivision: 10 - Administration & Community ServicesAsset Replacement/ImprovementSub Section: SS18020 - Recreation DevelopmentJ12300 Goal Post Upgrades and ReplacementVarious locations 15,000 13,790 0 13,790J12400 Fencing Replacement Replace boudary fencing at Grand Prom25,000 3,750 930 4,680J12600 Maylands Golf Course Furniture Upgrade 10,000 10,312 0 10,312J12700 Playground Replacement, Upgrades and Various Maintenance locations 220,000 142,457 74,866 217,323J12800 Donald Square - Softfall Replacement 5,000 8,641 1,909 10,550J12900 Riverside Gardens Softfall Upgrade 70,000 58,390 0 58,390J13000 RA Cooke,Shearn - Replacement of Synthetic RA Cooke Cricket and Shearn Wickets Res 15,000 14,014 0 14,014J13100 Sue Belcher - Retaining Wall Extension Sue Belcher Netball Ctre 9,500 0 3,435 3,435$369,500 $251,354 $81,140 $332,494Sub Section: SS18030 - Bayswater Waves - Furniture & EquipmentJ14300 Replace Pin Loaded equipment Health Club 87,000 77,693 0 77,693J14400 Small Health & Fitness Items Health Club 5,000 2,134 2,535 4,669J14500 5 x removable platforms Swim School 7,000 3,820 0 3,820J14600 Replace 25m Learn to Swim platform Swim (currently School causing injury70,000 62,000 0 62,000J14900 Cleaners trolleys Aquatic 3,500 2,641 0 2,641J15000 3 x digital clocks Aquatic 13,000 9,975 0 9,975J15100 Bench seating pool deck area Aquatic 10,000 8,091 0 8,091J15300 Bayswater Waves Re-grout toddlers pool 8,000 5,160 0 5,160J33900 Bayswater Waves - Air Handling Unit 102,500 37,412 49,420 86,832$306,000 $208,925 $51,955 $260,880Sub Section: SS20150 - Community Services - CapitalJ33800 HACC - Olive Tree House - Replacement of floor covering 0 16,984 0 16,984$0 $16,984 $0 $16,984Sub Section: SS20190 - Maylands Waterland - EquipmentJ15400 Pool Cleaner Auto 16,000 11,618 0 11,618J15500 Telephone upgrade run cabling 1,000 0 0 0J15600 Replace two way radios 3,500 3,118 0 3,118J15700 Manual Pool Cleaner 8,000 3,890 0 3,890J15800 Installation of weather proof power outlets (OS&H) 5,500 3,000 0 3,000J15900 CL2 changeover (compliance) 7,500 3,605 0 3,605J16000 2 x white portable shade shelters 2,500 2,255 0 2,255J16100 Maylands Waterland Regrout all pools 50,000 54,741 0 54,741$94,000 $82,228 $0 $82,228Total New Works $1,855,850 $822,944 $597,986 $1,420,930Grand Total $1,962,284 $914,162 $597,986 $1,512,148NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 124

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013BUDGET 2012-2013PLANNING & DEVELOPMENT SERVICESSUMMARYPERIOD ENDED 30 June 2013 % OF YEAR 100%DescriptionRevised Budget2012/2013 Actual Committed Total %Operating RevenueSS11700 - Planning & Building Services -22,414,000 -22,443,885 0 -22,443,885 100.13%SS13500 - Planning Department -728,700 -857,685 0 -857,685 117.70%SS13600 - Building Department -561,800 -522,923 0 -522,923 93.08%Revenue Sub Total -$23,704,500 -$23,824,493 $0 -$23,824,493 100.51%Operating Expenditure700 - Building Maintenance 211,450 242,133 0 242,133 114.51%750 - Special Building Mntce 228,000 272,243 0 272,243 119.40%800 - Cleaning Maintenance 503,960 424,154 0 424,154 84.16%900 - Preventative Maintenance 259,900 242,543 0 242,543 93.32%4123 - Electricity Charges 807,227 781,536 0 781,536 96.82%4125 - Water 181,442 168,982 0 168,982 93.13%4126 - Gas 10,929 10,203 0 10,203 93.36%SS11700 - Planning & Building Services 50,000 62,614 0 62,614 125.23%SS13500 - Planning Department 1,593,803 1,414,574 0 1,414,574 88.75%SS13600 - Building Department 1,199,757 1,059,316 0 1,059,316 88.29%Expenditure Sub Total $5,046,469 $4,678,298 $0 $4,678,298 92.70%Total Planning & Development Services -18,658,031 -19,146,195 0 -19,146,195NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 125

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013PLANNING & BUILDING ORDINARY INCOME(Excludes Capital Income)1600000140000012000001000000800000BudgetStraight LineProgressive Actual6000004000002000000PLANNING & BUILDING OPERATING EXPENDITURE60000005000000Budget4000000Straight LineProgressive Actual3000000200000010000000NB: The above graphs are interim only and will change subject to final year-end adjustments.Page 126

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals Commitments TotalDivision: 20 - Planning & Development ServicesCarry Forward Works - 1 July 2012Sub Section: SS19020 - Building Construction/UpgradesF14500 Halliday Park Upgrade external facade 1,565 0 0 0$1,565 $0 $0 $0Sub Section: SS19030 - Major Capital WorksC32300 Henley Brook - Consulting 50,000 116,710 0 116,710C32400 Maylands Town Centre Upgrade 0 125 0 125F13500 Bardon Park Precinct Plan Studies 0 203 0 203F32800 Beechboro Rd Drake st Design 8,764 0 0 0F32900 Walter Rd/Grand Prom Investigate 8,764 168 0 168$67,528 $117,207 $0 $117,207New AssetSub Section: SS19020 - Building Construction/UpgradesH19300 Depot Install safety bund to oil storage containers 3,618 3,618 0 3,618H19700 Les Hansman CCMC Split system airconditioners for Rooms 1,2,3. Council 35,000resolu0 0 0H19800 Les Hansman CCMC External marketing signage. Council resolution 13.3.1 2,50024/5/10 0 0$41,118 $3,618 $0 $3,618Sub Section: SS19030 - Major Capital WorksH65600 Les Hansman CCMC Master Plan & Assoc Studies 250,000 155,915 78,785 234,700Z10000 The Rise 26,613 27,125 0 27,125$276,613 $183,040 $78,785 $261,825POS AssetSub Section: SS19020 - Building Construction/UpgradesH17700 Morley Windmills Soccer Club Public toilet upgrade, fuse upgrades in canteen, 11,060 install sha 11,060 0 11,060$11,060 $11,060 $0 $11,060Sub Section: SS19030 - Major Capital WorksH13200 Aviation Commemorative Park, Maylands 136,108 91,862 260 92,122$136,108 $91,862 $260 $92,122NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 127

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals Commitments TotalDivision: 20 - Planning & Development ServicesCarry Forward Works - 1 July 2012Asset Replacement/ImprovementSub Section: SS19020 - Building Construction/UpgradesF14500 Halliday Park Upgrade external facade 0 1,565 0 1,565G33400 Les Hansman - Building Works 27,650 0 0 0G33500 Morley Sport & Rec - Emergency Power Upgrade 17,000 17,400 0 17,400H15000 466 Guildford Road Internal/external paint 7,295 7,295 0 7,295H15600 Bayswater Waves Service plant rooms, re-paint office and replace water 0servi24,560 0 24,560H16700 Les Hansman Community Centre Internal paint upper level office, repair doors to upper 5,200 lev0 0 0H17000 Maylands Sportsmans Club Deferred from 2010-2011(Special Council Resolution Item 0 8, J 430 0 430H18700 Whatley Hall MG Pidgeon Club Internal and external paint 2,180 2,180 0 2,180H64400 Little Athletics Storage Shed 15,000 15,818 0 15,818H64600 Olfe St Community Centre - I.H.C. Refurbish 0 445 0 445H65000 Bedford Bowling Club Roof & Gutters 0 255 0 255H66000 Hampton Park Child Health Re-Fit 5,000 6,265 0 6,265$79,325 $76,214 $0 $76,214Sub Section: SS19030 - Major Capital WorksH13300 Local Commercial Strategy 40,000 24,443 14,346 38,789H13400 Local Housing Strategy 8,460 196 0 196H13500 Morley City Centre - Structure Plan 40,000 6,305 30,059 36,364H13600 Parking Management Infrastructure 40,000 0 0 0H13700 Maylands Town Centre Heritage Trail 40,000 11,020 11,020 22,040$168,460 $41,964 $55,425 $97,389Total Cfwd Works $781,777 $524,964 $134,470 $659,434NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 128

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 2013Description Revised Budget Actuals Commitments TotalDivision: 20 - Planning & Development ServicesNEW WORKS 2012-2013Asset Replacement/ImprovementSub Section: SS19010 - Bayswater Waves Building ImprovementsJ21100 Bayswater Waves Replace rusted door frames 16,000 15,564 2,578 18,142J21200 Bayswater Waves Repaint exterior 8,000 5,989 0 5,989J21300 Bayswater Waves Café Replace coolroom 8,000 8,375 0 8,375J21400 Bayswater Waves Café Replace café chairs 3,000 2,986 0 2,986J21500 Bayswater Waves Café Replace restaurant chairs & tables 15,000 11,320 0 11,320$50,000 $44,234 $2,578 $46,812Sub Section: SS19020 - Building Construction/UpgradesJ16700 125 King William Street Replace roof on outbuilding 10,000 13,700 0 13,700J16800 Bath St reserve Toilets Paint Exterior 3,000 3,410 0 3,410J16900 Bayswater Activity Centre Pave driveway 15,000 5,823 0 5,823J17000 Bayswater Bowling Club Security grilles on office, kitchen & toilet windows8,000 2,180 0 2,180J17100 Bayswater Bowling Club Install handrail to steps 2,000 0 645 645J17200 Bayswater Senior Citizens Replace window treatments 5,000 5,362 0 5,362J17300 Bayswater Senior Citizens - Computer Work RoomStations 10,000 3,882 0 3,882J17400 Bayswater/Noranda Little Athletics Shelter for Jump Pit 9,000 8,597 0 8,597J17600 Clarkson Boat Ramp Toilets Replace damaged broken leach drains 4,000 5,224 0 5,224J17700 Depot Upgrade Office 100,000 131,020 3,041 134,061J17800 Drill Hall Replace window treatments 5,000 3,290 0 3,290J17900 Drill Hall Demolish brick walls & replace with security fencing 18,000 4,636 0 4,636J18000 Embleton Golf Course Replace gutters & downpipes 10,000 5,900 0 5,900J18100 Halliday House Signage 3,000 800 0 800J18200 Hampton Park Scout Group Replace perimeter fencing 5,000 6,960 0 6,960J18300 Hampton Park Scout Group Repaint exterior 5,000 0 2,425 2,425J18400 Hinds Reserve – Changerooms Paint interior 25,000 0 3,195 3,195J18500 Little Athletics Shed - Balance of Funding 15,000 15,000 0 15,000J18600 Lower Hillcrest Paint exterior 6,000 0 0 0J18700 Maylands Autumn Centre Replace alfresco doors 3,000 3,259 0 3,259J18800 Maylands Golf Course Connect to sewer 150,000 0 0 0J18900 Maylands Golf Course Replace rusted sewerage pump control box 2,000 0 0 0J19000 Maylands Golf Course Tavern Replace & repaint sections of gutter 4,000 7,268 0 7,268J19100 Maylands Golf Course Tavern Upgrade switchboard and cabinet 11,000 0 0 0J19300 Maylands Sport & Recreation Centre Repair - Roof roof storm water issue 10,000 2,676 0 2,676J19500 Morley Senior Citizens Replace airconditioner to coordinators office 3,000 2,409 0 2,409J19600 Morley Senior Citizens Replace oven 1,000 587 0 587J19700 Morley Senior Citizens New exterior storeroom 15,000 16,574 0 16,574J19800 Morley Senior Citizens - HairdressersInstall vinyl floor covering 3,000 0 0 0J19900 Morley Sport & Recreation Centre Replace damaged roof sheeting & replace evap 100,000 a/c units for 97,015 510 97,525J20000 Morley/Noranda Recreation Centre Rewire fencing 13,000 8,020 0 8,020J20100 Riverside Gardens Paint interior & exterior toilets 15,000 12,735 0 12,735J20400 Upper Hillcrest Clubhouse Paint exterior 6,000 5,755 0 5,755J20500 Upper Hillcrest Clubhouse Install gutters, downpipes & soak well at rear 8,000 5,683 418 6,101J20600 Wotton Reserve Changerooms Paint exterior 3,000 3,965 0 3,965J20700 Emergency Power to Council FacilitiesMorley Sport & Recreation Centre 50,000 62,837 0 62,837J20800 Halliday House Signage & Garden Screen 5,000 443 1,455 1,898J20900 Petanque Club Lighting 10,000 0 0 0J21000 Robert Thompson Reserve Shelter/Gazebo 15,000 15,290 714 16,004J33300 Maylands Sport & Rec - Cool Room Chillers 6,712 6,102 0 6,102J33400 Filipino Club - Kitchen Upgrade 20,000 16,536 0 16,536$711,712 $482,938 $12,402 $495,340Sub Section: SS19030 - Major Capital WorksJ13500 Morley City Centre Structure Plan and Associated Studies- St 220,000 85,886 31,347 117,233J13700 Maylands Heritage Trail 35,000 0 0 0J16600 Residential Design Guidelines Engagement & Advertising 21,000 1,222 0 1,222$276,000 $87,107 $31,347 $118,454Total New Works $1,037,712 $621,698 $46,326 $668,025Grand Total $1,819,489 $1,146,662 $180,797 $1,327,459NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 129

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013BUDGET 2012-2013TECHNICAL SERVICESSUMMARYPERIOD ENDED 30 JUNE 2013 % OF YEAR 100.00%DescriptionRevised Budget2012/2013 Actual Committed Total %IncomeSS11905 Health - Other 1,800 1,549 0 1,549 86.04%SS11906 Sustainable Environment Services 1,135,657 567,698 0 567,698 49.99%SS11910 Bayswater Volunteer Emergency Service 50,200 59,118 0 59,118 117.76%SS11915 Prevent SVC. Immunisation 22,000 31,947 0 31,947 145.22%SS11916 Prevent SVC. Administration 78,700 181,526 0 181,526 230.66%SS12000 Public Works 0 664 0 664SS12001 Plant Operation 30,000 31,944 0 31,944 106.48%SS12100 Tech Serv Administration 4,000 5,906 0 5,906 147.66%SS12110 Other Technical Services 2,845,614 1,622,537 0 1,622,537 57.02%SS13200 Sanitation - Domestic 8,941,063 8,995,404 0 8,995,404 100.61%SS13205 Recycling 445,000 508,856 0 508,856 114.35%SS13206 Sanitation - Commercial 436,000 444,699 0 444,699 102.00%SS13900 GIS 1,500 41,128 0 41,128 2741.84%SUB TOTAL -$13,991,534 -$12,491,648 $0 -$12,491,648 89.28%Expenditure100 General Maintenance 3,794,800 3,657,088 0 3,657,088 96.37%300 Median Maintenance 677,515 400,254 0 400,254 59.08%400 Grounds Maintenance 4,947,971 5,367,012 0 5,367,012 108.47%540 Verges 366,001 242,876 0 242,876 66.36%560 Roundabouts 111,703 104,486 0 104,486 93.54%570 Entry Statements 8,662 10,018 0 10,018 115.66%580 Environmental Maintenance Reserves 0 247 0 247SS10820 Golf Courses Plant Costs - Embleton 25,930 33,259 0 33,259 128.26%SS10825 Golf Course Plant Cost - Maylands 73,516 68,338 0 68,338 92.96%SS11600 Other 0 3,415 0 3,415SS11610 TennisCourt/Wicket 12,818 13,942 0 13,942 108.77%SS11905 Health - Other 312,250 135,184 0 135,184 43.29%SS11906 Sustainable Environment Services 706,920 638,655 0 638,655 90.34%SS11910 Bayswater Volunteer Emergency Service 47,940 54,560 0 54,560 113.81%SS11911 Mat&Infant Hlth Ctres 3,950 2,563 0 2,563 64.90%SS11915 Prevent SVC. Immunisation 92,333 76,935 0 76,935 83.32%SS11916 Prevent SVC. Administration 946,856 995,135 0 995,135 105.10%SS12000 Public Works 0 227,410 0 227,410SS12001 Plant Operation 0 -99,168 0 -99,168SS12100 Tech Serv Administration 840,250 771,753 0 771,753 91.85%SS12101 Depot 146,577 150,140 0 150,140 102.43%SS12110 Other Technical Services 262,945 126,139 0 126,139 47.97%SS13200 Sanitation - Domestic 7,930,768 7,089,303 0 7,089,303 89.39%SS13205 Recycling 555,517 810,991 0 810,991 145.99%SS13206 Sanitation - Commercial 421,461 234,451 0 234,451 55.63%SS13207 Litter Control 586,972 514,357 0 514,357 87.63%SS13208 Environmental Maintenance 41,000 39,621 0 39,621 96.64%SS13900 GIS 421,676 412,405 0 412,405 97.80%SUB TOTAL $23,336,332 $22,081,393 $0 $22,081,393 94.62%TOTAL TECHNICAL SERVICES $9,344,798 $9,589,745 $0 $9,589,745NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 130

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 201325000000TECHNICAL SERVICES OPERATING EXPENDITURE20000000Budget15000000Progressive ActualStraight Line1000000050000000NB: The above graph is interim only and will change subject to final year-end adjustments.Page 131

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals CommItments TotalDivision: 30 - Technical ServicesCarry Forward Works - 1 July 2012Sub Section: SS20070 - Environmental DevelopmentE23800 Bayswater Brook 76,376 68,254 0 68,254E24000 Eric Singleton Bird Sanctuary 11,111 11,111 0 11,111F30800 Swan Lake restoration 34,236 19,799 665 20,464$121,723 $99,164 $665 $99,829Sub Section: SS20080 - Traffic ManagementF30600 Traffic Management Slade STREET 139,837 0 0 0$139,837 $0 $0 $0Sub Section: SS20130 - Works Bfwd Other Technical ServicesC92400 Riverside Gardens Jetty - 05/06 418,783 238,195 0 238,195$418,783 $238,195 $0 $238,195New AssetSub Section: SS20050 - Footpath/Slab Replacement ProgrammeH27500 Clavering Rd New Path Avenell 22,000 23,438 0 23,438H27600 Drynan New Path Beechboro road 0 80 0 80$22,000 $23,518 $0 $23,518Sub Section: SS20110 - Other Technical Services CapitalH40000 Kelvin St Parking (Maylands Primary School) 160,000 47,952 0 47,952H40900 Removable signage for Bayswater industrial areas 20,000 3,433 13,990 17,423$180,000 $51,385 $13,990 $65,375Sub Section: SS20140 - Health Dept CapitalH40700 Morley Sport Rec/Bayswater Senior Citizens Installation Centre of electrical power 15,000 0 6,376 6,376$15,000 $0 $6,376 $6,376POS AssetSub Section: SS20070 - Environmental DevelopmentH40800 2 Solar lights - Bardon Park 14,218 660 0 660$14,218 $660 $0 $660Asset Replacement/ImprovementSub Section: SS20000 - Arterial Road ConstructionH21800 Benara Rd - Dellar Rd to Tonkin Hwy Resurfacing - Both Carriageways65,563 90,544 2,525 93,070$65,563 $90,544 $2,525 $93,070Sub Section: SS20015 - Other Road ConstructionG18000 Wellington Road Duplication Coventry Development 50% Council Contribution527,893 416,203 0 416,203H65300 Beechboro Rd - North/Walter Rd West 79,255 85,828 0 85,828$607,148 $502,031 $0 $502,031Sub Section: SS20050 - Footpath/Slab Replacement ProgrammeH40600 Bayswater Village Townsite 1,700 1,803 0 1,803$1,700 $1,803 $0 $1,803NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 132

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals CommItments TotalDivision: 30 - Technical ServicesCarry Forward Works - 1 July 2012Sub Section: SS20060 - Parks DevelopmentG24900 Rose Avenue Park 11,584 0 0 0H24600 Widgee Road Streetscape 0 1,341 0 1,341H24700 John D'Orazio Park Garden bed refurbishment 0 107 0 107H24800 Frank Drago Park Garden bed refurbishment 0 578 0 578H40400 Bayswater Little Athletics Fence/Track 20,000 1,385 0 1,385$31,584 $3,411 $0 $3,411Sub Section: SS20061 - Bore & Reticulation DevelopmentH28300 Clarkson Reserve Irrigation Upgrade 61,238 45,809 7,006 52,815H28400 de Lacy Reserve Upgrade irrigation valves 30,748 21,569 0 21,569H28500 FJ Beales Park Replace Irrigation System 0 84 0 84H28800 Robert Thompson Reserve Replace Irrigation System 1,742 4,055 0 4,055H29200 Grand Prom Reserve and Grand Prom Redevelop median bore 0 0 0 0H29300 McPherson, de Lacy, Bath Street, Arbor Install Park, flow Robert meters Thompson at irrigated reserves 0 162 0 162$93,728 $71,678 $7,006 $78,684Sub Section: SS20065 - Gardens & LandscapingH40500 Mt Lawley Subway beautification works 17,700 11,351 10,327 21,679$17,700 $11,351 $10,327 $21,679Sub Section: SS20070 - Environmental DevelopmentG25400 Bath Street Foreshore Stabilisation 231,267 242,160 0 242,160G34400 Swan River Trust - Bath St Jetty River Wall 32,687 0 0 0H30400 Baigup Wetland Rehabilitation Project 0 423 0 423$263,954 $242,583 $0 $242,583Sub Section: SS20080 - Traffic ManagementG25200 Traffic Management Study 98,510 0 72,450 72,450H25200 Traffic study 100,000 0 0 0H30200 Road Wise 8,600 1,765 35 1,800H30300 Slade Street traffic management 200,000 3,124 0 3,124$407,110 $4,889 $72,485 $77,374Sub Section: SS20110 - Other Technical Services CapitalG32400 WAAMI Programme 10,455 500 0 500H32400 WAAMI Programme 15,000 0 0 0H40300 Replace Lighting at Clarkson Reseve Carpark 22,694 21,148 2,000 23,148$48,149 $21,648 $2,000 $23,648NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 133

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals CommItments TotalDivision: 30 - Technical ServicesCarry Forward Works - 1 July 2012Sub Section: SS20135 - Golf Course Development - EmbletonG32300 Golf Course Development 7,972 10,701 0 10,701G35300 Embleton Golf Couse Netting 54,723 0 0 0H32300 Golf Course Development 84,048 31,392 16,820 48,212$146,743 $42,094 $16,820 $58,913Sub Section: SS20140 - Health Dept CapitalH65700 Greenwaste Study 43,000 44,098 0 44,098$43,000 $44,098 $0 $44,098Sub Section: SS20145 - Road Const - CouncilH30800 Morrison/Foundry/Ferguson/Guildford No 103 1,182 1,182 0 1,182$1,182 $1,182 $0 $1,182Sub Section: SS20160 - Plant & EquipmentH24500 Refurbish load tray of water truck - T612 30,000 29,000 29,000 58,000H33000 Fleet and Plant Replacement 207,875 242,390 0 242,390$237,875 $271,390 $29,000 $300,390Total Cfwd Works $2,876,997 $1,721,635 $161,194 $1,882,829NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 134

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals CommItments TotalDivision: 30 - Technical ServicesNEW WORKS 2012-2013New AssetSub Section: SS20050 - Footpath/Slab Replacement ProgrammeJ25900 Silverwood Street 30,000 29,656 0 29,656J26000 Lightning Park 18,000 21,846 0 21,846J26100 Gilbert St 32,000 33,275 0 33,275J26200 Goldmead St 13,000 13,679 0 13,679J26300 Belfast St 30,000 29,143 0 29,143J26400 Wylde Street to McGilvray - Widen 30,000 26,304 0 26,304J26500 Sewell Crt to Lightning Park 18,000 17,952 0 17,952J33500 Widgee Road 44,000 45,311 468 45,779$215,000 $217,166 $468 $217,634Sub Section: SS20070 - Environmental DevelopmentJ33600 Bayswater Library - LED Lighting Upgrade Energy Sving 14,450 0 0 0J33700 Bayswater Library - Air Conditioning Upgrade Energy Sving 110,000 0 3,400 3,400$124,450 $0 $3,400 $3,400POS AssetSub Section: SS20050 - Footpath/Slab Replacement ProgrammeJ25800 Little Athletics Disabled Path 30,000 0 0 0$30,000 $0 $0 $0Sub Section: SS20065 - Gardens & LandscapingJ28100 Bardon Park Seating Replacing benches and seating at Bardon 40,000 Park467 0 467J28300 Install Park Shelters - Several Locations Bardon Park x2, Tom Cameron x 2, Allan 30,000 Hill29,488 0 29,488J28900 Upgrades to the Swan River Recreational Path 24,000 0 0 0$94,000 $29,956 $0 $29,956Sub Section: SS20070 - Environmental DevelopmentJ30000 Claughton Reserve River Restoration 120,000 8,536 27,579 36,115J30400 Claughton Reserve Seating and Bench Installation 40,000 2,609 24,664 27,273J30600 Eric Singleton Bird Sanctuary Restoration 900,000 87,863 50,358 138,221$1,060,000 $99,007 $102,601 $201,608Sub Section: SS20110 - Other Technical Services CapitalJ31500 Bardon Park Lighting Provision of lighting along the recreational 148,000 shared path 8,507 18,434 26,941$148,000 $8,507 $18,434 $26,941Asset Replacement/ImprovementSub Section: SS20000 - Arterial Road ConstructionJ22100 Whatley Crescent - Resurfacing Hotham St Bridge to Ferguson 110,000 99,102 0 99,102$110,000 $99,102 $0 $99,102Sub Section: SS20020 - Other Road GrantsJ21600 Coode Street/Hester to Railway 178,640 141,453 16,839 158,292J21700 Collier Road/Embleton to Beechboro Rd 184,800 70,739 18,331 89,070J21800 Beechboro Rd South/Drake to Collier 275,922 250,235 12,980 263,216J21900 Whatley Cres/Caledonia to Eighth 92,470 84,296 0 84,296J22000 Benara Rd/Crimea to Tonkin 272,920 252,605 0 252,605$1,004,752 $799,328 $48,150 $847,479NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 135

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals CommItments TotalDivision: 30 - Technical ServicesNEW WORKS 2012-2013Sub Section: SS20030 - Base Grant Road ReconstructionJ22200 Carpark Resurfacing 48,000 44,621 0 44,621J22300 Devling Place/Wellington to Steven 27,000 17,903 0 17,903J22400 Steven St/Halvorson to Morley 26,000 20,154 0 20,154J22500 Melbourne Way/Henderson to Halvorson 38,000 37,382 0 37,382J22600 Mansell St/Lennon Cul de sac 32,000 30,074 0 30,074J22700 Watt Rd/Walmsley to Cul de sac 11,000 6,374 0 6,374J22800 Ramsay Cl/Walmsley Cul de sac 27,000 24,792 0 24,792J22900 Campbell Crt/Walmsley to Emberson 12,000 5,450 0 5,450J23000 Gillon Rd/Walmsley to Emberson 28,000 22,681 0 22,681J23100 McCarthy Pl/Deschamp to Cul de sac 37,000 32,376 0 32,376J23200 Thornton St/Mansell to Wellington 12,000 8,050 467 8,517J23300 Lennon St/Mansell to Russell 26,000 19,115 0 19,115J23400 Jakobson Way/Light to Light 50,000 48,379 0 48,379J23500 Hoby Rd/Crimea to McCarthy 11,000 5,664 0 5,664J23600 Forster Way/Gillon to Deschamp 34,000 30,177 0 30,177J23700 Lewis Ct/Forster to Cul de sac 10,000 6,592 0 6,592J23800 Tenth Ave/Carrington to Railway 54,000 26,927 788 27,714J23900 Hutt Rd/Fitzgerald to Robinson 47,000 36,585 0 36,585J24000 Byfleet St/Morley to Fitzpatrick 11,000 13,949 0 13,949J24100 Drainage/Kerbing Modifications 84,000 64,744 0 64,744J24200 Clune St/Duffy to Cul de sac 38,000 584 22,022 22,606J24300 Salisbury St/Beaufort to Park St 35,000 1,143 34,455 35,598$698,000 $503,716 $57,731 $561,448Sub Section: SS20040 - Roads to RecoveryJ24400 Ninth Ave/Carrington to East St 114,000 113,786 51,861 165,647J24500 Walmsley Dve/Crimea to Deschamp 109,000 77,369 0 77,369J24600 Milne St/Murray to Guildford 48,000 44,900 0 44,900J24700 Forder Rd/Wylde to Garson 76,827 61,889 0 61,889J24800 Murray St/Leak to Garratt 23,000 21,938 0 21,938$370,827 $319,882 $51,861 $371,743Sub Section: SS20050 - Footpath/Slab Replacement ProgrammeJ24900 Leake/Murray, Veitch/Whatley No 37 85,000 25,659 5,872 31,531J25000 Veitch/Murray/King William No 38 85,000 25,106 21,787 46,893J25100 PAW Gates and Various Reserve Lighting 20,000 12,000 0 12,000J25200 PAW Replacement Drake Way to Coode St 18,000 15,730 227 15,957J25300 PAW Replacement Garratt Rd to Donald Square 22,000 19,713 0 19,713J25400 PAW Replacement Maudstone to Morley Drive 18,000 16,947 3,732 20,679J25500 PAW Replacement Farley Way to Morley Drive 8,000 5,500 0 5,500J25600 PAW Replacement Peppermint Place/Bottlebrush Drive 14,000 3,824 16,022 19,846J25700 Disability Committee 20,000 25,481 0 25,481$290,000 $149,959 $47,642 $197,601Sub Section: SS20061 - Bore & Reticulation DevelopmentJ26600 Farnham Reserve 22,000 24,401 0 24,401J26700 Rhodes Reserve 22,000 20,897 0 20,897J26800 Admin Centre 35,000 18,349 0 18,349J26900 Morley Drive East Median Islands 200,000 9,512 0 9,512J27000 Spray Ute 50,000 0 0 0J27100 Embleton GC - Retic Renewal 180,000 12,327 0 12,327J27200 Turbine Replacement Program 170,000 169,865 0 169,865J27300 Bore Pump Inspection Program 95,000 82,213 0 82,213J27400 Bore Cabinet Replacement Program 66,000 66,146 10,783 76,929J27500 Extend Centralised Irrigation System 100,000 101,692 0 101,692J27600 Install Rain Sensors on Stand Alone Irrigation Controllers 11,000 11,639 0 11,639$951,000 $517,040 $10,783 $527,823NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 136

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals CommItments TotalDivision: 30 - Technical ServicesNEW WORKS 2012-2013Sub Section: SS20065 - Gardens & LandscapingJ28200 Bath Street Reserve Replace retainer wall fencing 60,000 52,522 3,425 55,947J28400 Penninsula Garden Beds - Stage 1 40,000 12,025 504 12,529J28500 COB - North West City Entry 1 8,000 13,111 0 13,111J28600 Admin Raised Gardens 10,000 10,856 5,105 15,961J28700 Lightning Swamp Boardwalk - Stage 2Extend existing boardwalk and make 60,000 it wheel chair accessible 0 27,273 27,273J28800 Install HaloVac Iron Bacteria and Algae Maxwell Control Reserve, Plants Lightning Park Southern 16,000 Bore 15,367 2,131 17,498J29000 Remembrance Park 10,000 9,398 0 9,398J29100 Bayswater & Bedford Precinct Beutification 50,000 0 0 0J29200 Whatley Cres Entry Statement Beutification 20,000 18,378 2,073 20,451J31700 Wicket Fencing (Hillcrest) Wicket Improvement/Fencing 37,920 19,256 22,176 41,432$311,920 $150,914 $62,686 $213,601Sub Section: SS20070 - Environmental DevelopmentJ29600 Sandfire Flats Maylands 5,000 0 0 0J29700 Tree Planting Maylands Peninsular 5,000 4,900 0 4,900J29800 Tranby Foreshore Restoration 10,000 4,025 0 4,025J29900 Weld Sq Living Stream 75,000 0 0 0J30100 Lightning Park Tree Planting 15,000 15,156 0 15,156J30200 Gobba Lake Seating 2,000 2,557 0 2,557J30300 Hillcrest Living Stream -2nd year planting 10,000 8,920 1,136 10,056J30500 Lighting Park 40,000 5,714 23,652 29,367$162,000 $41,272 $24,789 $66,060Sub Section: SS20080 - Traffic ManagementJ29300 Traffic Management - TMP Paving Various Locations 20,000 8,013 0 8,013J29400 Traffic Management - General Funds 30,000 16,480 350 16,830J29500 Roadwise 10,000 5,475 0 5,475$60,000 $29,969 $350 $30,319Sub Section: SS20090 - Drainage ConstructionJ30700 Drainage Flooding Modifications Provision Drainage at Various Flooding 80,000 Locations 82,107 0 82,107J30800 Drainage Grates Welding of straps to drainage gullys at 40,000 crossovers and pram37,700 0 37,700$120,000 $119,807 $0 $119,807Sub Section: SS20110 - Other Technical Services CapitalJ30900 Street Signs Upgrade Various Locations 80,000 71,131 3,058 74,189J31600 Bardon Park Cyvleway Major Repair 13,800 7,742 0 7,742J31800 Bus Shelters - Various Locations 20,000 17,433 1,700 19,133J31900 Sundry works 50,725 0 0 0J32000 Street Lighting Various Locations 80,000 77,698 14,081 91,779J32100 Crossovers Various Locations 510,000 380,892 26,000 406,892J32400 WAAMI Continuation of WAAMI Program 15,000 0 0 0$769,525 $554,896 $44,838 $599,734Sub Section: SS20140 - Health Dept CapitalJ32500 Inspection Collection Data Digital Pens 8,000 9,798 0 9,798$8,000 $9,798 $0 $9,798Sub Section: SS20160 - Plant & EquipmentJ27000 Spray Ute To bring all spraying in house, removing need 0 for contractor50,064 0 50,064J33000 Fleet & Plant 1,517,000 1,612,195 110,400 1,722,595$1,517,000 $1,662,259 $110,400 $1,772,659Sub Section: SS20200 - GIS CapitalJ32200 Staffing request - Hardware/Software purchase 4,000 2,778 0 2,778J32300 Purchase of a Spatial Database Server Existing and Spatial servers Applicatio are 5 years old and O/S 33,000 lifestyle redundant 35,226 0 35,226J32600 Radio Frequency Change Over Geographic Services 32,000 22,800 0 22,800$69,000 $60,804 $0 $60,804Total New Works $8,113,474 $5,373,383 $584,133 $5,957,516Grand Total $10,990,471 $7,095,018 $745,327 $7,840,345NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 137

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013BUDGET 2012-2013FINANCIAL SERVICESSUMMARYDescriptionPERIOD ENDED 30 JUNE 2013 % OF YEAR 100%#N/ARevised Budget2012-2013 Actual Committed Total %Operating IncomeSS10350 Customer Service (Galleria/The Rise) 500 49,599 0 49,599 9919.88%SS12300 Financial Services Administration 110,500 193,010 0 193,010 174.67%SS12400 Levy 28,347,557 28,431,449 0 28,431,449 100.30%SS12405 Minimums 4,231,401 4,254,726 0 4,254,726 100.55%SS12410 Interims 316,000 270,786 0 270,786 85.69%SS12415 Other Rates 342,100 340,544 0 340,544 99.55%SS12501 Morley Sport & Rec Centre 13,493 29,703 0 29,703 220.14%SS12610 Child Care Services 20,000 0 0 0 0.00%SS13300 Other Financial Services 2,940,043 2,544,434 0 2,544,434 86.54%-$36,321,594 -$36,114,251 $0 -$36,114,251 99.43%Total Revenue -$36,321,594 -$36,114,251 $0 -$36,114,251 99.43%Operating ExpenditureSS11911 Insurance 434,557 472,056 0 $472,056 1SS13600 Workers Comp Premium 16,450 23,744 0 $23,744 1$451,007 $495,800 $0 $495,800 109.93%SS10125 EDP - General 35,000 9,379 0 $9,379 26.80%SS10127 EDP - Eastern Metro Regional Council 25,561 26,561 0 $26,561 103.91%SS10350 Customer Service (Galleria/The Rise) 206,582 185,005 1,634 $186,639 90.35%SS10500 Information Technology 1,217,741 1,169,875 19,317 $1,189,192 97.66%SS12300 Financial Services Administration 1,459,095 1,436,501 7,427 $1,443,928 98.96%SS12301 Rates 369,424 374,203 43,474 $417,678 113.06%SS12600 Aged Persons Homes 61,404 0 0 $0 0.00%SS12610 Child Care Services 45,354 19,155 0 $19,155 42.23%SS13300 Other Financial Services 432,095 271,416 4,611 $276,027 63.88%SS10400 Contrib to FESA 60,000 84,519 0 $84,519 140.87%SS10610 Suspense 927 -64,264 0 -$64,264 -6932.47%YMCA - Managed Rec CentreSS12501 Telephone 300 77 0 $77 25.67%SS12501 Insurance 13,493 14,664 0 $14,664 108.68%SS12501 Subsidy 30,000 34,104 0 $34,104 113.68%$3,956,976 $3,561,195 $76,464 $3,637,659 91.93%TOTAL EXPENDITURE $4,407,983 $4,056,996 $76,464 $4,133,459 93.77%TOTAL FINANCIAL SERVICES -$31,913,611 -$32,057,256 $76,464 -$31,980,792NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 138

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013FINANCIAL SERVICESALL INCOME400000003500000030000000Budget25000000Progressive Actual20000000150000001000000050000000FINANCIAL SERVICESOPERATING EXPENDITURE500000045000004000000Budget3500000Straight LineProgressive Actual300000025000002000000150000010000005000000NB: The above graphs are interim only and will change subject to final year-end adjustments.Page 139

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Capital Works Expenditure as at 30 June 201312Description Revised Budget Actuals Commitments TotalDivision: 70 - Financial ServicesCarry Forward Works - 1 July 2012Asset Replacement/ImprovementSub Section: SS30000 - YMCA Managed Rec CentresH13100 Replace Health Club weight machines and free weights 50,000 49,899 0 49,899$50,000 $49,899 $0 $49,899Total Cfwd Works $50,000 $49,899 $0 $49,899NEW WORKS 2012-2013New AssetSub Section: SS17000 - HR - Software developmentJ11100 Human Resources Information Systems (HRIS) - Phase 1 109,700 56,939 5,221 62,160$109,700 $56,939 $5,221 $62,160Asset Replacement/ImprovementSub Section: SS18010 - Computer DevelopmentJ10000 Proclaim Upgrade 113,900 110,203 11,327 121,530J10100 Network Upgrade - Bayswater Waves 23,000 22,868 0 22,868J10200 Asset Renewal - Server Replacement 37,400 35,870 1,560 37,430J10300 PC Replacement 60,000 61,317 2,535 63,851J10400 Network Upgrade - Bayswater Library 16,715 14,961 0 14,961J10500 IT Network Infrastructure 45,000 58,436 0 58,436J10600 Windows 7 Upgrade and staff training 15,000 13,842 1,001 14,842J10700 Asset Renewal - Laptop Replacement Program 5,000 4,631 0 4,631J10800 Replace Analogue Phone System 45,000 45,205 0 45,205J10900 Replace Analogue Switchboard 30,000 18,311 10,523 28,834J11000 Extra computer and till 3,500 2,401 0 2,401$394,515 $388,044 $26,946 $414,990Sub Section: SS30000 - YMCA Managed Rec CentresJ33100 Replace Health Club weight machines and free weights 50,000 49,899 0 49,899$50,000 $49,899 $0 $49,899Total New Works $554,215 $494,882 $32,167 $527,049Grand Total $604,215 $544,781 $32,167 $576,948NB: The above Statement is interim only and will change subject to final year-end adjustments.Page 140

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.2 Accounts Payable for the Month of June 2013ApplicationAttachments:Officer:1. Schedule of Accounts - Municipal Fund2. Schedule of Accounts - Trust Fund3. Summary of Credit Card Expenses4. Electronic Fund TransfersDirector of Finance and Corporate ServicesTo consider the Schedule of Accounts for the month of June 2013.BackgroundRegulation 13(1) of the Local Government (Financial Management) Regulations 1996 states:-"If the local government has delegated to the CEO the exercise of its power to make paymentsfrom the Municipal Fund or the Trust Fund, a list of accounts paid by the CEO is to be preparedeach month showing for each account paid since the last such list was prepared:-(a) the payee's name(b) the amount of the payment(c) the date of the payments; and(d) sufficient information to identify the transaction."CommentA list of payments is presented to Council each month for confirmation and endorsement inaccordance with the Local Government (Financial Management) Regulations 1996.Payments drawn from the Municipal Fund for the month of June 2013 are included atAttachment 1 and summarised in the table below:Payments drawn from the Trust Fund for the month of June 2013 are included at Attachment 2and summarised in the table below:Payment Type Reference AmountMunicipal AccountChequesElectronic Fund Transfers (EFT)Total208132 - 208423EF007779 - EF0082071,847,834.363,632,796.23$5,480,630.59Trust AccountCheques 401906 - 401996 92,390.57Total Payments $5,573,021.16NoteDuring the month of May 2013, the following cheques were cancelled:207925, 2087961, 207984, 207997, 208016-17, 208050, 209113 and 208129 totalling $18,194.41- Municipal Account.Nil - Trust Account.All other payments of a direct debit nature made from the Municipal Fund and Trust Fundincluding bank fees, payroll payments, and other direct payment arrangements are represented atAttachment 4.Page 141

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"Leadership and GovernanceAspiration:L1L2We will provide responsible leadership and governance, and be recognised foroperating with integrity and delivering quality services.Accountable and good governance.Prudent management of financial resources."Policy ImplicationsNil.Financial ImplicationsAll accounts paid have been duly incurred and authorised for payment.This provides for the effective and timely payment of the City's contractors and other creditors.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council receives the Schedule of Accounts for the Month of June 2013.Moved:Seconded:Page 142

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 1Page 143

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 2Page 155

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TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 3SUMMARY OF CORPORATE CREDIT CARD EXPENSESFOR MAY 2013 DEBITED IN JUNE 2013CHIEF EXECUTIVE OFFICERCouncillor Conference 716.00CEO Conference 967.80Credit Card Annual Fee 45.001,728.80DIRECTOR PLANNING & DEVELOPMENT SERVICESFuel 47.02Materials 335.41Credit Card Annual Fee 45.00427.43DIRECTOR TECHNICAL SERVICESMaterials-Capital Works 897.50Civic Allowance 93.50IT Support 845.24Training & Conference 4,151.70Credit Card Annual Fee 45.006,032.94DIRECTOR ADMINISTRATION & COMMUNITY SERVICESSound Overload 67.24Training 410.00Technology 1,302.04Materials 458.00Wristbands Bayswater Waves 1,535.71Credit Card Annual Fee 45.003,817.99TOTAL EXPENSES DEBITED FROM MUNICIPAL ACCOUNT 06/06/2013 $12,007.16Page 157

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 4ELECTRONIC FUND TRANSFERS FROM WESTPAC ACCOUNTS01 June 2013 to 30 June 2013Date Amount DetailsMUNICIPAL ACCOUNTMUNICIPAL ACCOUNT07/06/2013 2,245.84 Wages10/06/2013 14,659.19 Wages12/06/2013 697,950.27 Wages13/06/2013 268.49 Wages17/06/2013 754.46 Wages20/06/2013 9,171.34 Wages26/06/2013 687,180.09 WagesTotal 1,412,229.6803/06/2013 1,516.40 Activity Fee03/06/2013 1,814.14 Merchant Fees06/06/2013 12,007.16 Credit Card WestpacTotal 15,337.70AGED PERSONS HOMES ACCOUNT05/06/2013 410,676.93 Aged Care Subsidies to UCH14/06/2013 7,695.43 Aged Care Subsidies to UCH25/06/2013 5,168.93 Aged Care Subsidies to UCH25/06/2013 3,355,274.81 To New InvestmentTotal 3,778,816.10Grand Total 5,206,383.48Page 158

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.3 Investment Portfolio as at 30 June 2013ApplicationAttachments: 1. Investment Register and Earnings as at 30 June 2013Officer: Director of Finance and Corporate ServicesTo advise Council of the performance of the City's Investment Portfolio as at 30 June 2013.BackgroundIn accordance with Regulation 34 of the Local Government (Financial Management), a monthlyreport on the City's Investment portfolio is to be presented to Council.The Council Policy FS - P09 - Investments of Council Funds details the manner in which the Cityis to undertake its investments to ensure that the investment portfolio is managed with: A high level of security; An adequate level of diversification to spread risk; and Sufficient liquidity to meet all reasonably anticipated cash flow requirements (readyaccess to funds for daily requirements).Investments are expected to achieve a predetermined market average rate of return that takes intoaccount the Council's risk tolerance.Council's investment portfolio (Attachment 1) is spread across several financial institutions inaccordance with the risk management guidelines as contained in the policy.Maximum Risk Exposure - The City policy sets a portfolio credit framework which limitsthe credit exposure of the City's investment to the following Standard & Poor's (S&P)rated banking institutions.S&PLong-Term RatingS&PShort-Term RatingAAA A-1+ 100%AA A-1 100%A A-2 60%BBB+ A-2 10%Maximum Risk Limit% Credit RatingThe Maximum Diversification limits allowed under Council's policy are as follows:S&PLong-Term RatingS&PShort-Term RatingAAA A-1+ 45%AA A-1 35%A A-2 10%BBB+ A-2 10%Diversification Limit% by InstitutionPage 159

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013CommentTotal investments for the period ending 30 June 2013 were $56,963,682 compared with$29,596,337 at 30 June 2012. This is due primarily to increases in the Aged Care Reserves,relatively lower levels of capital expenditure and sale of Brabham land.30 June 2013 30 June 2012$AverageAverage% $Rate %Rate %%General 51,394,116 3.72 83.02% $25,090,675 5.31 81.82%Trust 5,569,566 3.33 16.98% $4,505,662 4.96 18.18%Total $56,963,682 100.00% $29,596,337 100.00%The City's Investment portfolio meets the risk and diversification limits as detailed in the CouncilPolicy FS - P09 as follows:S & PActual $ Diversification Credit LimitInstitutionRatinginvested Actual Max Actual MaxAA Westpac 17,311,390 30.39% 35%AA Bankwest 18,540,775 32.55% 35%AA NAB 16,715,902 29.34% 35% 92.28% 100%A Bendigo Bank 4,395,615 7.72% 10% 7.72% 10%Grand Total $56,963,682 100.00% 100.00%Interest rates are now at an historic low and are likely to affect investment earnings in the shortterm.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"Leadership and GovernanceAspiration:L1L2We will provide responsible leadership and governance, and be recognised foroperating with integrity and delivering quality services.Accountable and good governance.Prudent management of financial resources."Policy ImplicationsCouncil Policy - Investment of Council Funds PS-P09.Financial ImplicationsNil.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council receives the Investment Portfolio Report for the period ending 30 June 2013for the amount of $56,963,682.Moved:Seconded:Page 160

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Attachment 1Page 161

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Page 162

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013INTEREST EARNINGS FOR YEAR 2012/2013Date:30-Jun-13MONTHLY PROGRESSIVE INTEREST EARNINGSPercentage of year elapsed:Month Municipal Reserve TotalYTD Actualvs Budget%100.00%Progressive %of BudgetJul-12 60,393.27 0.00 60,393.27 72.47% 5.56%Aug-12 121,108.88 0.00 121,108.88 72.67% 11.16%Sep-12 217,609.99 29,623.00 247,232.99 98.89% 22.78%Oct-12 334,155.12 41,167.00 375,322.12 112.60% 34.58%Nov-12 415,052.54 51,332.00 466,384.54 111.93% 42.97%Dec-12 590,619.58 60,434.00 651,053.58 130.21% 59.98%Jan-13 653,654.75 69,088.00 722,742.75 123.90% 66.58%Feb-13 753,796.41 76,369.00 830,165.41 124.53% 76.48%Mar-13 807,830.82 84,687.00 892,517.82 119.00% 82.22%Apr-13 922,132.00 92,351.00 1,014,483.00 121.74% 93.46%May-13 922,405.46 126,281.00 1,048,686.46 114.40% 96.61%Jun-13 1,032,992.55 211,216.00 1,244,208.55 114.62% 114.62%FULL YEAR BUDGET ESTIMATESMunicipal Reserve TotalBUDGET $ 985,468 $ 100,000 $ 1,085,468Page 163

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.4 Donation - Colla Voce ChoirApplicationApplicant:Officer:Malcolm Emery, PresidentDirector of Finance and Corporate ServicesTo consider an application for financial assistance towards its ongoing administration costs whichhas been received from Colla Voce Choir.BackgroundColla Voce Community Choir Incorporated has had a relationship with the City of Bayswater foraround thirty years in connection to performing at concerts such as Carols by Candlelight and theJune Community Concert. The Choir is a mixed group, open to all ages and a search indicatesthey have about twenty members. They rehearse Mondays at 7.30pm at St Martins Church Hall inNoranda. The President advises that the majority of their members live in the City of Bayswater.CommentA funding request has been received from the President of the Choir. The President advises thatthe Choir pays their pianist about $2,000 a year and suggests that perhaps half of that would be agreat help but any assistance would be greatly appreciated.It is suggested that Council consider making a ‘one-off’ donation to the Choir recognising theirpast contribution to City events and on the basis that a funding acquittal is provided at year-end.Funding in future years may be facilitated as part of the development of a process and criteria forpayment of an honorarium to community groups for services provided at City events; which ispresently underway in response to Council's June resolution.At present the City does not pay an honorarium for the Choir's performance at the Carols byCandlelight or the June Community Concert events. The payment of an honorarium may providea much simpler, equitable and transparent funding mechanism and also acknowledges the Choir'scontribution to these events.Strategic ImplicationsNil.Policy ImplicationsNil.Financial ImplicationsThe donations account in the 2013-14 budget has a current allocation of $55,000, none of whichhas been expended to date.Voting RequirementsSimple Majority Required.Page 164

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Officer's RecommendationThat Council makes a ‘one off’ donation of $1000 to the Colla Voce Community Choir Inc.acknowledging their past contribution to City events on the basis that an acquittal isreceived at year end.Moved:Seconded:Page 165

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.5 Donation - Haemophilia Foundation AustraliaApplicationOfficer:Director of Finance and Corporate ServicesTo consider an application from Haemophilia Foundation Australia (HFA) for financial assistancetowards its ongoing fundraising campaign.BackgroundThe Haemophilia Foundation Research Fund was established in 1994 to support Australian basedmedical, scientific and social research to benefit the treatment and care of people withhaemophilia and related bleeding disorders.Haemophilia is a blood clotting disorder in which one of the essential clotting factors is deficient.Haemophilia A is the most common form and is due to the deficiency of factor VIII. HaemophiliaB is due to the deficiency of factor IX.Bleeding is mostly internal. The deficiency in clotting factor produces a wide range of bleedingepisodes, usually into the joints or muscles. These bleeding episodes, or "bleeds", may occurspontaneously, or as a result of trauma or injury. The bleeding is stopped by infusion of theappropriate clotting factor by intravenous injection. If internal bleeding is not quickly stoppedwith treatment, it will result in pain and swelling. Over a period of time bleeding into joints andmuscles can cause permanent damage such as arthritis, chronic pain and joint damage requiringsurgery.The Aim of the Haemophilia Foundation of Western Australia Inc. is to work towards abetter quality of life for people with a bleeding disorder and to provide support for their familiesby:Providing peer support activities to the community.Providing information about bleeding disorders to members and the general public.Advocating and liaising with government agencies and hospitals on behalf of the bleedingdisorders community.Contributing directly to the assistance of members in their education and welfare.Supporting research and development of new and improved therapies.Encouraging the public to become blood donors to the Australian Red Cross Blood Service.Some of the applications of funds are to :Hold important peer support workshops for parents to help them come to terms with theimpact and changing stages of having a child with a bleeding disorder.Run life-affirming camps for children, young people and their families so they can build anecessary support network and learn from each other's experiences.Provide crucial mentoring and leadership training for young people to keep teens withbleeding disorders engaged, and complying with treatment and care regimes.Page 166

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013CommentCouncil was donating $100 annually to Haemophilia Foundation Australia, then in December2004 donated $150. No further request for financial assistance was received until 2008. Councilgranted a donation of $150 in June 2008, February 2009 and August 2009, and $200 in August2010, July 2011 and July 2012.Strategic ImplicationsNil.Policy ImplicationsNil.Financial ImplicationsThe donations account in the 2013-14 budget has a current allocation of $55,000, none of whichhas been expended to date.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council grants a donation of $200 to Haemophilia Foundation Australia towards itsongoing fundraising campaign to assist people with haemophilia and their families.Moved:Seconded:Page 167

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.6 Donation - Lions Australia - Annual "Razzamatazz" Children's Film FestivalApplicationApplicant:Officer:International Association of Lions Clubs District 201W1Director of Finance and Corporate ServicesTo consider an application for financial assistance from the International Association of LionsClubs District 201W1 towards its annual "Razzamatazz" event.BackgroundLions Clubs District 201W1 (which represents the 32 Lions Clubs north of the river) annuallyhosts a live theatre event entitled "Razzamatazz" for the disadvantaged children of Perth.This year, three 90-minute shows were held on Tuesday 14 May at the Perth ConventionExhibition Centre.Over 4,000 disadvantaged children from the local community, e.g. foster children, special needschildren, Heart Kids and children from many other community support groups attended one of thethree shows, including :o approximately 80 children from Durham Road Special School; ando various other disadvantaged children throughout the City, including from group homes,Disability Foster, children requiring medical treatment and from Special Education units.Lions Clubs District 201W1 has a special interest in helping children in Western Australia whoare suffering from illness, and has had a longstanding involvement with Princess MargaretHospital for Children, in particular King Edward Memorial Hospital Women's and InfantResearch Foundation.Proceeds from the event were donated towards :o King Edward Memorial Hospital Women's and Infant Research Foundationo The Lions Hearing Foundationo The Lions Save Sight Foundationo Various other associations.The organisation was selling five (5) tickets for $275, ten (10) tickets for $550 and fifteen (15) for$825.In 2004 financial assistance of $250 was granted towards sending a group of autistic childrenfrom Hillcrest Primary School to the Film Festival.In February 2005, December 2005, February 2007, May 2008, March 2009 and March 2010, 2011and 2012, $250 was donated towards sending a group of local disadvantaged children to theAnnual Film Festival or "Razzamatazz" live theatre event, which it has become known as since2007.Durham Road School has had a long-standing relationship with, and has praised this organisationfor its involvement with the disadvantaged children at the school.Page 168

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013CommentThe application for financial assistance towards this event was inadvertently overlooked whichresulted in the request not being considered by Council prior to the event.Generally this has been an annual application and it is recommended that a donation of $275(GST-inclusive) be granted retrospectively because of the reasons identified.Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-23, the followingapplies:"Our CommunityAspiration:C2A resilient community with a strong sense of purpose that is able to celebrate itsdiversity in numerous ways.Cohesive community in which residents feel a sense of safety, pride and belonging."Policy ImplicationsNil.Financial ImplicationsThe Donations allocation in the 2013-14 Budget is $55,000, none of which has been expended sofar this financial year.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council grants a donation of $275 (including GST) to Lions Clubs District 201W1towards its "Razzamatazz" event which was conducted on Tuesday 14 May 2013 at thePerth Convention Exhibition Centre for special needs, disabled and disadvantaged childrenof Western Australia.Moved:Seconded:Page 169

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.7 Donation - Paige and Kyal Oh - U23 World Ultimate Championships, TorontoApplicationApplicant:Officer:Paige and Kyal OhDirector of Finance and Corporate ServicesTo consider an application from Paige and Kyal Oh for financial assistance towards expenses thatthey will incur in travelling to Toronto, Canada in July 2013 as members of the Australian U23World Ultimate Frisbee team which will be competing at the World Ultimate Championships.BackgroundPaige Oh is 20 years of age. She is a full-time student studying Psychology at Curtin University,and works part-time at Bunnings.She has been involved with Ultimate for four years and began playing and training with PrimalUltimate Club. She is a volunteer within the community, coaching Ultimate and participates innumerous social and competitive leagues and tournaments.Paige has been selected in the Australian Women's Ultimate Frisbee team.The tournament is being held from 22 to 28 July 2013 and includes three divisions for playerswho are 23 years or younger in 2013. Australia will be sending a mixed team, a women's teamand a men's team.Note: Ultimate is a physically demanding and fast-moving game played with a Frisbee. Theobjective of the game is to score points by passing the disc to a player in the opposing endzone, similar to an end zone in American football or rugby. Players may not run with thedisc, and may only move one foot while holding the disc (pivoting).It is a non-contact sport, which is self-refereed and governed by fair play ideals referred toas 'Spirit of the Game'. This growing sport ensures players use honesty and sportsmanshipat all levels of play.As the sport is relatively young in Australia and entirely amateur, the athletes are self-funded.The approximate cost of the training camps in Australia is $1,000 including travel costs and theestimated cost of the Canadian leg of the campaign is $5,000.In the past Council has granted the following donations to Paige:She was the recipient of the City's 2009 Education Assistance Scholarship ($1,200).Date of CouncilResolutionSeptember 2011July 2012EventU19 Women's Ultimate Frisbee team, Trans-Tasman UltimateChampionship, Auckland, New Zealand, October 2011.U19 Women's Ultimate Frisbee team, World Junior UltimateChampionships, Dublin, Ireland, August 2012.Amount$200$200Page 170

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Kyal Oh is 21 years of age and works part-time (15 hours per week) at WA Flying DiscAssociation (WAFDA) and coaches Ultimate on a casual/voluntary basis.He is an elite athlete and has been selected on the men's team to represent Australia at theChampionships.Kyal has not sought/received financial assistance from Council in the past.The applicants are seeking financial assistance from Council towards the costs associated with thetrip to Canada indicated above.Paige and Kyal meet the criteria for a donation as follows :o both applicants are residents of the City;o Australian Flying Disc Association Inc has confirmed their selection in the Australian teamwhich is competing in Canada; ando no other team member is a resident of the City.CommentUnder Council's Donations to Groups policy a $50 limit applies where there is more than oneapplicant. In this case it disadvantages the two applicants as there will be no further applications.Council may consider making a donation of $200 each to Paige and Kyal towards the expensesthey will incur in travelling to Toronto to compete at the Ultimate Frisbee World Championships.Strategic Implications"Our CommunityAspiration:A resilient community with a strong sense of purpose that is able to celebrate itsdiversity in numerous ways.C2Cohesive community in which residents feel a sense of safety, pride and belonging."Policy ImplicationsPolicy FS-P21 Donations to Groups applies.Financial ImplicationsThe Donations allocation in the 2013-14 Budget is $55,000, none of which has been expended todate.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council grants a donation of $50 each to Paige and Kyal Oh towards expenses thatthey will incur in travelling to Toronto, Canada to represent Australia as members of theU23 Women's and Men's Ultimate Frisbee teams respectively, which will be competing inthe Ultimate Frisbee World Championships being held from 22 to 28 July 2013.Moved:Seconded:Page 171

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.8 Donation - Police & Community Youth Centres 'Circus Quirkus'ApplicationApplicant:Officer:Police & Community Youth CentresDirector of Finance and Corporate ServicesTo consider an application from Police and Community Youth Centres (Inc.) (PCYC) forfinancial assistance towards its annual "Circus Quirkus".Background(PCYC) is hosting the annual ''Circus Quirkus'' on Thursday, 8 August 2013. The event is fordisabled, special needs, less fortunate and vulnerable children within the local community.Sponsorship will allow these children to attend at no cost.These children come from a wide range of community organisations including Special NeedsUnits in schools, Disability Services Commission, foster children and medical serviceorganisations.The "Circus Quirkus" is also a major fundraising project for PCYC centres across Perth withproceeds assisting the organisation to continue to deliver programs targeted at youth at risk,designed to reduce anti-social and criminal behaviour.PCYC’s strive for real positive outcomes for young people and focus on addressing many issuesfacing our youth today, actively encouraging young people to achieve their best in life. Itendeavours, at club level, to assist youth to develop life skills, actively improving self-esteem andself-respect, through the various recreational pursuits it provides such as boxing, fitness, skateparks, extreme games, community art projects, cultural festivals, leadership and adventuretraining.Sponsorship of $55 inclusive of GST enables a high-dependency child and carer to attend theevent. Ten tickets cost $550 inclusive of GST, and the applicant is seeking financial assistancefrom Council towards this event.In 2002, 2003 and 2004, Council resolved to grant a donation of $225 to the then-named Policeand Citizens’ Youth Clubs (Inc.) towards the "Circus Quirkus" event which was held for therespective year. In 2008, 2009, 2010, 2011 and 2012, Council resolved to donate $250 plus GSTto the organisation to enable a number of disabled children from the City of Bayswater, nominatedby their schools, to attend.CommentIt is suggested that Council grants a donation of $275 (inclusive of GST) to Police andCommunity Youth Centres (Inc.) towards sending five (5) children "Circus Quirkus" event, withthe request that they provide us with an acquittal of this amount.Strategic ImplicationsNil.Policy ImplicationsNil.Page 172

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Financial ImplicationsThe donations account in the 2013-14 budget has a current allocation of $55,000, none of whichhas been expended to date.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council grants a donation of $275 (inclusive of GST) to Police and Community YouthCentres (Inc.) to enable some special needs children from within the City of Bayswater(nominated by their schools) to attend the "Circus Quirkus" event which is being held at thePerth Convention and Exhibition Centre on Thursday, 8 August 2013.Moved:Seconded:Page 173

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.9 Donation - RSPCAApplicationApplicant:Officer:RSPCADirector of Finance and Corporate ServicesTo consider an application for financial assistance towards its ongoing fundraising campaign thathas been received from The Royal Society for the Prevention of Cruelty to Animals WA (Inc.)(RSPCA).BackgroundThe RSPCA was formed in Western Australia in 1892 and has the responsibility for administeringthe Animal Welfare Act 2002. It is an independent, non-government community-based charityand as such is almost totally reliant on the generosity of the public for financial support.The RSPCA Education Unit provides school-aged children with the opportunity to learn all aboutpet care while interacting with animals. Visitors to the Education Centre are also taken on aguided tour of the RSPCA's Malaga premises. RSPCA representatives visit schools and adultgroups to talk about the work of the RSPCA in Western Australia.The objectives of the Society are implemented by inspectors who are the Society's uniformedrepresentatives specially trained to enforce the State Prevention of Cruelty to Animals legislationand to deal with all matters relating to animal welfare.It is recognised as the authority on all animal welfare-related matters. Each day its headquartersreceives hundreds of telephone calls, on topics ranging from complaints of alleged cruelty andneglect of animals, to people seeking pet care information or Society policy on animal welfareissues.Its Purpose is to: promote animal welfare and kindness to animals; prevent or suppress cruelty to animals; and do all lawful acts to attain these purposes.Its Key Activities are: ensuring the laws protecting animals from cruelty and promoting animal welfare areenforced; educating the community with regard to the humane treatment of animals; sustaining an informed public opinion regarding animal welfare; dispersing information about the care, protection and treatment of animals; procuring the passage of necessary legislation and policy for the protection of animals; conducting, managing, operating or encouraging clinics, hospitals, homes or shelters for thecare, treatment, maintenance and protection of animals; and developing and maintaining productive relationships with key stakeholders for the benefit ofanimal welfare.The organisation has investigated 22,000 cruelty complaints. Last year 3,700 investigations wereconducted; over 550 lost animals were reunited with their families; and 1,037 animals weresuccessfully rehomed.Page 174

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Council donated $150 to the RSPCA in June 2005, June 2008 and April 2009, and $200 in March2010, July 2011 and February 2013.CommentIt is suggested that Council donates $200 to the RSPCA in recognition of the valuable work that itcarries out in the community.Strategic ImplicationsNil.Policy ImplicationsNil.Financial ImplicationsThe donations account in the 2013-14 budget has a current allocation of $55,000, none of whichhas been expended to date.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council grants a donation of $200 to The Royal Society for the Prevention of Crueltyto Animals WA (Inc.) (RSPCA) towards its ongoing fundraising campaign.Moved:Seconded:Page 175

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.10 Donation - The ShopfrontApplicationApplicant:Officer:Patrick Smith, Chairman, The Shopfront Committee ofManagementDirector of Finance and Corporate ServicesTo consider an application that has been received from The Shopfront for financial assistance.BackgroundThe Shopfront is operated by the Catholic Church and supported by Lifelink Catholic CaringAgencies; financial donations from individuals and organisations; donations of food and goods –blankets, clothing, toiletries and people who assist as volunteers or committee members.The Mandate for The Shopfront is to assist the Roman Catholic Archdiocese in fulfilling itsresponsibilities in furthering the Mission of the Church in the area of poverty and suffering inaccordance with the beliefs, values, traditions and social teaching of the Catholic Church.Services available include emergency food and clothing; accommodation support; referral to otheragencies; shower facilities; lunch Monday-Friday 11am to 2pm; soup Monday 6.30-8pm; soupTuesday and Wednesday 6-8pm. Volunteers offer assistance, friendship and support, as well as areferral service to marginalised people in a relaxed and friendly environment.In regard to financial support given by Council, a donation of $1,000 (equal to the cost of the hireof the Function Suite at The RISE) was given to both of The Shopfront’s 2011 and 2012Christmas Functions. Also Council does not levy rates on Shopfront’s Whatley Crescentproperty.CommentCouncil has received an application for funding towards the cost of food and bedding from theChairman of the Committee of Management for The Shopfront. This application is for $5,000.Although The Shopfront provides a valuable emergency relief service, this application raises thechallenge for Council as to whether this is an area to which the City can reasonably provide moreresources, given this service is not one that usually rests with a Local Government. As Council isaware this service normally forms part of a State and Federal Government responsibility and isprovided by a number of not-for-profit and government agencies.The City already provides services such as child care, aged care, chaplaincy, youth services, mealson wheels and support to other community groups. It also coordinates a Christmas Food Appealand fundraising events such as the Charity Golf Day where the proceeds are donated to theSalvation Army and St Vincent de Paul Society equally.In light of the above, it is recommended that Council explore its role in the emergency reliefoperations area in the context of the broader sector which has been resourced to provide theseservices.In regard to The Shopfront’s request for funding Council may wish to defer consideration of thisrequest to allow further discussion or consider helping in other ways, over and above what wealready give, by way of fundraising or coordinating a City of Bayswater community drivecampaign to encourage residents to donate blankets.Page 176

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-23, the followingapplies:"Our CommunityAspiration:C1C2A resilient community with a strong sense of purpose that is able to celebrate itsdiversity in numerous ways.Facilities that offer a sense of community, that cater for a range of affordable services andsocial amenity.Cohesive community in which residents feel a sense of safety, pride and belonging."Policy ImplicationsNil.Financial ImplicationsThe Donations allocation in the 2013-14 Budget is $55,000, none of which has been expended sofar this financial year.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council :1. Explore its role in the emergency relief operations area and establish a position forsupport of community organisations; and2. Consider coordinating a City of Bayswater blanket and food appeal for the purpose ofdonating to The Shopfront.Moved:Seconded:Page 177

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.2.11 Audit Services AgreementApplicationOfficer:Director of Finance and Corporate ServicesFor Council to consider inviting quotations for the provision of external audit servicesBackgroundTo meet the City’s obligations with regard to the Australian Accounting Standards, Part 7 of theLocal Government Act 1995 (amended), the Local Government (Financial Management)Regulations 1996 (as amended) and other reporting requirements, an external audit of thefinancial reports and accounting systems is required.The City of Bayswater advertised a tender in May 2008 for a five-year financial audit servicesagreement from July 1 2008 to 30 June 2013. The tender was for the provision of external auditservices on a fixed fee basis, adjusted annually for CPI movements.The tender also provided for hourly rates to cover any additional work.Three submissions were received as follows:1. Grant Thornton;2. Macri Partners; and3. UHY Haines Norton.As each of the three companies was similar in terms of their experience, expertise and compliancewith the legislation and Australian Accounting Standards, the tender was awarded to MacriPartners on the basis of their fee structure.Subsequently, in March 2013 Council resolved to invite tenders for provision of audit services(internal financial management and system controls and end-of-year accounts) for a five yearperiod 1 July 2013 to 30 June 2018 with a detailed scope of work to be included in the tenderrecommendation report.CommentFollowing this resolution it has been identified that the City does not need to go to tender asWALGA has a preferred supplier supply contract for external audit services. Accordingly it isnow recommended Council:oooinvite quotations, using the 2008 tender as the basis for scope;use the Audit Services Preferred Supply Contract and secure the WALGA-PreferredSupplier rates and value-added services that are available under this arrangement; andenter into agreement with the shortlisted supplier with a report identifying the outcome to inturn be provided to Council.For the year ending 30 June 2013 the City’s financial statements and notes will be audited byMacri Partners.This preferred supplied contract arrangement expires 31 May 2014.Page 178

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 2013Strategic ImplicationsIn accordance with the City of Bayswater Strategic Community Plan 2013-2023, the followingapplies:"Leadership and GovernanceAspiration:L1L2We will provide responsible leadership and governance, and be recognised foroperating with integrity and delivering quality services.Accountable and good governance.Prudent management of financial resources."Policy ImplicationsNil.Financial ImplicationsThe estimated value of these services has been included in the 2013-14 Budget.Voting RequirementsSimple Majority Required.Officer's RecommendationThat Council:1. Invite three of the companies on the WALGA-preferred Supplier Agreement, toprovide quotations for external audit services.2. Enter into an agreement with the preferred audit service provider on the basis that thecontract outcomes are consistent with the previous tender arrangement.Moved:Seconded:Page 179

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20137.3 Reports of Management/Advisory Committees7.3.1 Residential Aged Care Governance Committee Meeting - 11 July 2013Under separate coverPage 180

TECHNICAL SERVICES AND FINANCE & PERSONNEL AGENDA 16 JULY 20138. CONFIDENTIAL ITEMS8.1 Technical ServicesNil.8.2 Finance & PersonnelNil.8.3 Reports of Management/Advisory CommitteesNil.9. LATE ITEMSNil.10. NEXT MEETINGThe next meeting of the Technical Services and Finance & Personnel Committee will take placein the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley onTuesday, 20 August 2013 commencing at 7:00pm.11. CLOSUREPage 181