Tender Notice for the purchase of Furniture & Fixtures - Energy ...
Tender Notice for the purchase of Furniture & Fixtures - Energy ...
Tender Notice for the purchase of Furniture & Fixtures - Energy ...
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OFFICE OF THEDirector (Projects)Directorate <strong>of</strong> Power Projects<strong>Energy</strong> Department, Lahore206 Shadman-1,Opposite Rehmania Masjid,Lahore.TENDER NOTICEFOR SUPPLY OF FURNITURE AND FIXTUREFOR THE YEAR 2012-13Sealed tenders / bids are invited from <strong>the</strong> sales tax and income tax registered firms <strong>for</strong> <strong>the</strong> supply <strong>of</strong> <strong>the</strong> undernoted stores/ <strong>Furniture</strong> and Fixture separate <strong>for</strong> each item so as to reach <strong>the</strong> <strong>of</strong>fice <strong>of</strong> Director Projects,Directorate <strong>of</strong> Power Projects, Govt. <strong>of</strong> <strong>the</strong> Punjab, <strong>Energy</strong> Department, 206 Shadman-1,Opposite RehmaniaMasjid, Lahore at 16:00 on 07.06.2013. The tender will be opened in <strong>the</strong> presence <strong>of</strong> bidders representativeson <strong>the</strong> same day at 16:15. Full particulars <strong>of</strong> stores and terms & conditions are given in <strong>the</strong> tender notice. Incase any fur<strong>the</strong>r clarification regarding tender, please contact <strong>the</strong> undersigned during <strong>of</strong>fice hoursSr. # NAME OF ITEM WITH DESCRIPTION QTY.1 CHAIR MOD WSC / 36 R. L. B / B-7 012 MASTER COMPUTER TABLE WSC/COMP-C/B-8 033 COMPUTER TABLE MOD 0.8 014 EXECUTIVE TABLE SET MOD WSC/TEVTA/2006/A SIZE = 1400 X 750 X 760 MM 025 EXECUTIVE VISITOR CHAIR MOD WSC/EXT-C/005 046 STEEL ALMARAH MOD SPECIAL (3-SHELVES) 027 OFFICE CHAIRS 108 OFFICE TABLE MOD 0.4 A MF 25/25 MM PIPE SH. VENEER TOP BOTH SIDES 029 SIDE RACKS MOD 0.11 NEW 0110 WOODEN BENCH MOD SPECIAL SIZE = 1800 X 370 X 450 MM 01Conditions:1. The delivery <strong>of</strong> <strong>the</strong> a<strong>for</strong>e mentioned items shall be required immediately, so <strong>the</strong> lowest technical compliant bidder should be in aposition to deliver <strong>the</strong> a<strong>for</strong>esaid items immediately after award <strong>of</strong> <strong>the</strong> contract ( at most with in a weak)2. Quoted prices must be inclusive <strong>of</strong> all taxes and o<strong>the</strong>r charges/expenses like handling, loading, and transportation etc. Quotedprices must also be inclusive <strong>of</strong> cost <strong>for</strong> <strong>the</strong> free maintenance <strong>of</strong> above mentioned items during warranty period <strong>of</strong> at least 1 year.3. Quoted price shall be valid <strong>for</strong> Three (3) months from <strong>the</strong> opening date <strong>of</strong> <strong>the</strong> bids.4. Income tax and GST will be deducted as per rules5. <strong>Energy</strong> Department has <strong>the</strong> right to cancel <strong>the</strong> tender inquiry without assigning any reason <strong>the</strong>re<strong>of</strong>6. PAYMENT:100% payment <strong>of</strong> <strong>the</strong> total value <strong>of</strong> <strong>the</strong> bill/<strong>purchase</strong> order will be released subject to:6.1 Completion <strong>of</strong> <strong>the</strong> delivery in accordance with <strong>the</strong> specifications mentioned in <strong>the</strong> Purchase Order;6.2 Submission <strong>of</strong> Bank Guarantee (to be issued by any renowned schedule bank) being 10% <strong>of</strong> <strong>the</strong> total bid value <strong>for</strong> <strong>the</strong>warranty period. Guarantee shall be released after successful completion <strong>of</strong> warranty period. Failing to submit <strong>the</strong>Bank Guarantee 10% <strong>of</strong> <strong>the</strong> bids value, bidder shall be liable to deposit 10% amount <strong>of</strong> <strong>the</strong> bid value with Directorate<strong>of</strong> Power Projects, <strong>Energy</strong> Department which shall be retained by <strong>Energy</strong> Department till to <strong>the</strong> successful completion<strong>of</strong> warranty period.7. SEALING AND MARKING OF BIDS.The bids shall be submitted in sealed envelope on <strong>the</strong> following address, clearly showing <strong>the</strong> name <strong>of</strong> tender and enquirynumber:Director (Projects)Directorate <strong>of</strong> Power ProjectsGOVERNMENT OF THE PUNJAB,ENERGY DEPARTMENT,206 Shadman-1,Opposite Rehmania Masjid, LAHORE08. EARNEST MONEY: (Refundable in case <strong>of</strong> failure to win <strong>the</strong> tender)The Bidder shall furnish as part <strong>of</strong> his bid, a Call Deposit/Pay Order equivalent to 2% <strong>of</strong> <strong>the</strong> total bid value as Earnest Moneycrossed in favour <strong>of</strong> “Director Projects, Directorate <strong>of</strong> Power Projects Govt. <strong>of</strong> <strong>the</strong> Punjab, <strong>Energy</strong> Department ,”. Any bid notaccompanied by Earnest Money shall be rejected without any right <strong>of</strong> appeal. In case <strong>of</strong> cancellation <strong>of</strong> Purchase Order asdefault <strong>of</strong> <strong>the</strong> Supplier <strong>the</strong> earnest money shall be <strong>for</strong>feited in favour <strong>of</strong> <strong>Energy</strong> Department.09. PENALTY:For failure to comply with <strong>the</strong> delivery schedule <strong>of</strong> Purchase Order (s), to be issued against this tender, a penalty will beimposed on defaulting Supplier as under:09.1 1% <strong>of</strong> <strong>the</strong> cost <strong>of</strong> entire <strong>purchase</strong> order or <strong>of</strong> such item as remains un-supplied/un-completed <strong>for</strong> every day up tomaximum <strong>of</strong> 5% <strong>for</strong> 10 days exceeding <strong>the</strong> delivery period.09.2 If <strong>the</strong> item is not supplied even after payment <strong>of</strong> penalty <strong>for</strong> 10 consecutive days Directorate <strong>of</strong> Power Projects<strong>Energy</strong> Department reserves <strong>the</strong> right to cancel <strong>the</strong> <strong>purchase</strong> order and to <strong>purchase</strong> required equipments fromelsewhere at risk and cost <strong>of</strong> <strong>the</strong> defaulting Supplier.
10. All bids should include:10.1 Company’s pr<strong>of</strong>ile, list <strong>of</strong> clients with <strong>the</strong>ir telephone number and address.10.2 Copies <strong>of</strong> Income Tax and Sales Tax registration certificates.10.3 A call deposit being 2% <strong>of</strong> <strong>the</strong> bid value as Earnest Money crossed in favour <strong>of</strong> “Director Projects” Govt. <strong>of</strong> <strong>the</strong>Punjab, <strong>Energy</strong> Department,”11. Bidding Form which can be obtained from <strong>the</strong> undersigned must also be duly filled in, stamped and signed by authorizedrepresentative <strong>of</strong> <strong>the</strong> bidder and submitted with <strong>the</strong> bid to this <strong>of</strong>fice.12. Purchaser- reserves <strong>the</strong> right to accept or reject any bid and to annul <strong>the</strong> bidding process and reject all bids at any time priorto award <strong>of</strong> Contract (s) without <strong>the</strong>reby incurring any liability to <strong>the</strong> affected Bidder or Bidders or any obligation to in<strong>for</strong>m <strong>the</strong>affected Bidder or <strong>of</strong> <strong>the</strong> grounds <strong>for</strong> ENERGY Department ‘s action.13. In case <strong>of</strong> holiday on <strong>the</strong> closing or opening date, next date shall be considered as closing or opening day, as <strong>the</strong> case maybe.Director ProjectsDirectorate <strong>of</strong> Power Projects<strong>Energy</strong> DepartmentLahorePH # 042-99203518-20
BIDDING FORMDate: __________/2013<strong>Tender</strong> No.___________OFFICE OF THEDIRECTOR PROJECTSDIRECTORATE OF POWER PROJECTENERGY DEPARTMENT206 Shadman-1,Opposite Rehmania Masjid, LAHOREGentlemen,1. Having examined <strong>the</strong> conditions to <strong>Tender</strong> and Specifications <strong>of</strong> <strong>Tender</strong> No._______ dated_________/2013, <strong>the</strong> receipt <strong>of</strong> which is hereby acknowledged we, <strong>the</strong> undersigned, <strong>of</strong>fer to install,supply and deliver in con<strong>for</strong>mity with specifications mentioned in tender documents and conditions<strong>of</strong> <strong>Tender</strong> <strong>for</strong> <strong>the</strong> sum <strong>of</strong> Rs.___________________(Rupees _____________________________).2. If our Bid is accepted we shall deliver <strong>the</strong> equipment mentioned in <strong>the</strong> tender documentswithin a week from <strong>the</strong> date <strong>of</strong> receipt <strong>of</strong> your Purchase Order.3. We agree to abide by <strong>the</strong> terms and conditions <strong>of</strong> <strong>the</strong> <strong>Tender</strong> <strong>for</strong> <strong>the</strong> period <strong>of</strong> one year <strong>for</strong>items No. 01 and 03 to 06,08, 09, warranty period three years <strong>for</strong> item No 02 and warranty period <strong>of</strong>two years <strong>for</strong> item No 7, from <strong>the</strong> date fixed <strong>for</strong> receiving <strong>the</strong> same and it shall remain binding uponus and may be accepted at any time be<strong>for</strong>e <strong>the</strong> expiration <strong>of</strong> that period.4. Until a <strong>for</strong>mal Purchase order(s) is placed, this Bid, toge<strong>the</strong>r with your written acceptance<strong>the</strong>re<strong>of</strong>, shall constitute a binding contract between us.5. We understand that you are not bound to accept <strong>the</strong> lowest or any proposal you may receiveor to in<strong>for</strong>m us <strong>of</strong> <strong>the</strong> rejection <strong>of</strong> our bid or to give any reasons <strong>the</strong>re<strong>for</strong>e.Dated this __________________________ day <strong>of</strong> ________________________________ 2013.Signature _______________________ in <strong>the</strong> capacity <strong>of</strong> ______________________________ dulyauthorized to sign <strong>Tender</strong> <strong>for</strong> and on behalf <strong>of</strong>______________________________________________________________________________(NAME OF FIRM IN BLOCK CAPITALS)Complete address: _______________________________________________________________Fax No.____________________________ Telephone No.______________________________________________________(SIGNATURE)Witness:-1) __________________________________2)______________________________________________________________________________________________________