CHAPTER 6 Hong Kong Police Force Management of leave in the ...

PART 2: LEAVE MANAGEMENT SYSTEMS2.1 This PART examines issues relating to the HKPF’s leave management systems.The following issues are discussed:(a)systems for recording leave and attendance (paras. 2.3 to 2.14); and(b) systems redevelopment (paras. 2.15 to 2.22).Staff strength of Hong Kong Police Force2.2 As at 31 March 2010, the HKPF had a strength of 32,443 staff, comprising27,839 disciplined staff and 4,604 civilian staff (Note 4). The staff worked in variouspolice formations, as analysed below:(a)Police headquarters. 7,069 staff worked in 11 headquarters major formationsunder five departments (Note 5). Each major formation was divided into smallerformations, including branches, bureaux and divisions; and(b) Police regions. 25,374 staff worked in six regional major formations (Note 6)under the Operations Department. Each region was divided into smallerformations, including districts and divisions.Systems for recording leave and attendance2.3 The HKPF uses the Leave Recording System (LRS) for recording the leave of itsstaff. In addition, the Duty Scheduler System (DSS), occurrence books and attendanceregisters, which record the duties or attendance of the staff, also contain information abouttheir leave. Details are given in paragraphs 2.4 to 2.8.Note 4:Note 5:Note 6:In addition, as at 31 March 2010, the HKPF employed 145 NCSC staff. Given the smallnumber of NCSC staff compared with civil servants in the HKPF, this audit focused onthe leave management of civil servants, particularly disciplined staff.The five departments comprised: (a) Operations; (b) Crime and Security; (c) Personneland Training; (d) Management Services; and (e) Finance, Administration and Planning.The 11 headquarters major formations were mainly wings of these departments.The six regional major formations comprised Hong Kong Island, Kowloon West,Kowloon East, New Territories North, New Territories South and Marine.— 5 —