CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
ANNEX FESSENTIAL FUNCTIONSDuring the initial stages of development of the COOP plan it is necessary to identify essentialfunctions and critical processes/services. The following worksheets provide a systematicapproach to ensure a complete listing of essential functions and critical processes/services thatmust be supported within the COOP plan. Essential functions are also summarized in Section 2of the Basic Plan (Essential Functions and COOP Personnel).For each critical function, it is necessary to identify any activity that can not be interrupted orbecome unavailable without risking the ability of the organization to perform that function.These are referred to as ‘critical process and services’ in the following worksheets.Once essential functions, and critical processes and services are listed it is useful to prioritizethem to ensure that staff focuses on key functions during an emergency and guide the properallocation of scarce resources. Recovery Time Objectives (RTOs) will vary depending on themission and structure of the organization.COOP Planning WorksheetsThe following worksheets should be used to identify essential COOP personnel for each essentialfunction and record their 24-hour contact information. This worksheet(s) should be reviewed andupdated on an annual basis or when a new critical function is identified. Once completed, theworksheets and resulting information should be reviewed and updated on an annual basis orwhen there is a major programmatic change within the organizationState Designation Title PurposeWorksheet #1 Essential Functions List all department functions& identify essential functions.Worksheet #3Worksheet #4Resource Requirements forCritical Processes & ServicesSupport Essential FunctionsPriority of Processes &Services Supporting EssentialFunctionsInitial identification ofresource requirements tosupport essential functions bycritical process/service.Rank the priority of criticalprocesses and services.Worksheet #5 Priority of Essential Functions Rank the priority of essentialfunctions.54
ESSENTIAL FUNCTIONS(PA CoG Worksheet #1)Task A. List all Department Functions1. Examine department legislative ®ulatory missions.2. Review existing SOPs & EOPs.3. Talk to experts & former employeesfamiliar with the department.4. In the first column of the table below,list all department functions identified.Task B. Identify Essential Functions1. Reexamine department mission.2. Examine services the departmentprovides to other agencies & the public.3. Identify supporting critical processes &services in column #2.4. Indicate in column #3 which functionsare “essential” after considering theirrelationship to the department mission &their critical processes & services.The first row provides an example of essential & non-essential function.All FunctionsDepartment of General Services:Procurement & ContractingSupporting Critical Processes &ServicesEmergency Procurement of Goods& ServicesEssentialFunction?Yes55
- Page 3 and 4: RECORD OF CHANGESCHANGE DATE OF DAT
- Page 5 and 6: BUSINESS NAME[INSERT DEPARTMENT OR
- Page 7 and 8: 8. MULTI-YEAR STRATEGY AND PROGRAMM
- Page 10 and 11: 2. ESSENTIAL FUNCTIONS AND COOP PER
- Page 12 and 13: U.S. General Services Administratio
- Page 14 and 15: This section should identify the im
- Page 16 and 17: event status.A field office is best
- Page 18 and 19: Mitigation activities and responsib
- Page 20 and 21: specifying the purpose and scope of
- Page 22 and 23: coordination plans; establishment o
- Page 24 and 25: A. Alternate FacilityA critical ele
- Page 26 and 27: organization’s COOP program is ca
- Page 28 and 29: Following joint development of the
- Page 30 and 31: ANNEX ADEFINATIONS AND ACRONYMSThis
- Page 32 and 33: T. INCIDENT COMMAND SYSTEM (ICS): A
- Page 34 and 35: ANNEX BHAZARD VULNERABILITY ANALYSI
- Page 36 and 37: VULNERABILITY ANALYSISWORKSHEETINST
- Page 38 and 39: Cost to repairBUSINESS IMPACTConsid
- Page 40 and 41: Vulnerability Analysis WorksheetTYP
- Page 42 and 43: Storage sheds should be padlocked.S
- Page 44 and 45: ANNEX COPERATIONAL CHECKLISTSThis a
- Page 46 and 47: Deployment Readiness ChecklistThe f
- Page 48 and 49: Operational Readiness ChecklistThis
- Page 50 and 51: ALTERNATE FACILITY INFORMATIONFacil
- Page 52 and 53: Requirements for Alternate Work Sit
- Page 56 and 57: Resource Requirements for Critical
- Page 58 and 59: Priority of Essential Functions(PA
- Page 60 and 61: Essential Functions and Essential C
- Page 62 and 63: Employee CascadeListEssential COOPP
- Page 64 and 65: Order of Succession(PA CoG Workshee
- Page 66 and 67: Authority of be Delegated(PA CoG Wo
- Page 68 and 69: ANNEX JCOOP RESPONSE AND RECOVERY O
- Page 70 and 71: Vital Records, Files & Databases(Ta
- Page 72 and 73: End of yearOn clean up daysPeriodic
- Page 74 and 75: eing created at the time of the inv
- Page 76 and 77: Vital Record Protection Methods(PA
- Page 78 and 79: ANNEX MVITAL EQUIPMENT AND SYSTEMSC
- Page 80 and 81: Vital System and Equipment Protecti
- Page 82 and 83: ANNEX NCOMMUNICATION SYSTEMSCOOP Pl
- Page 84 and 85: Preventative Controls for Communica
- Page 86 and 87: ANNEX ORESOURCE MANAGEMENTAnnex can
- Page 88 and 89: ANNEX PEMERGENCY RESPONSE PLANInser
- Page 90 and 91: Transportation, Lodging and Food(PA
- Page 92 and 93: ANNEX SMULTI-YEAR STRATEGY ANDPROGR
- Page 94 and 95: ANNEX TCOOP AGREEMENTSFormal agreem
- Page 96 and 97: Criteria Yes No N/A Commentsoperati
- Page 98 and 99: Criteria Yes No N/A CommentsProvide
- Page 100: ANNEX VCOOP PLAN DISTRIBUTIONThe fo
ESSENTIAL FUNCTIONS(PA CoG Worksheet #1)Task A. List all Department Functions1. Examine department legislative ®ulatory missions.2. Review existing SOPs & EOPs.3. Talk to experts & former employeesfamiliar with the department.4. In the first column of the table below,list all department functions identified.Task B. Identify Essential Functions1. Reexamine department mission.2. Examine services the departmentprovides to other agencies & the public.3. Identify supporting critical processes &services in column #2.4. Indicate in column #3 which functionsare “essential” after considering theirrelationship to the department mission &their critical processes & services.The first row provides an example of essential & non-essential function.All FunctionsDepartment of General Services:Procurement & ContractingSupporting Critical Processes &ServicesEmergency Procurement of Goods& ServicesEssentialFunction?Yes55
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