CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
ANNEX ADEFINATIONS AND ACRONYMSThis annex should contain a list of key words, phrases, and acronyms used throughout the COOPplan and within the COOP community. Each key word, phrase and acronym should be clearlydefined.A. ACTIVATION: When a COOP plan has been implemented whether in whole orin part.B. ADVANCE TEAM: Group of people assigned responsibility for preparing thealternate facility for operations once the activation decision has been made.C. AFTER-ACTION REPORT (AAR): A narrative report that presents issues foundduring an incident and recommendations on how those issues can be resolved.D. ALTERNATE FACILITY: An alternate work site that provides the capability toperform minimum essential functions until normal operations can be resumed.E. CONTINGENCY STAFF/TEAM: Personnel of a department or jurisdiction whoare designated to report to the alternate facility during COOP implementation toensure that the department or jurisdiction is able to perform its essential functions.F. CONTINUITY OF GOVERNMENT (COG): The term COG applies to themeasures taken by a state or local government to continue to perform requiredfunctions during and after a severe emergency. COG is a coordinated effort withineach branch of the government to continue its minimum essential responsibilitiesin a catastrophic emergency.G. CONTINUITY OF OPERATIONS (COOP): An internal effort within individualcomponents (e.g. – executive, legislative, judicial branches) of a government toassure the capability exists to continue essential component functions across awide range of potential emergencies, including localized acts of nature, accidents,and technological and/or attack-related emergencies.H. COOP EVENT: Any event that causes an department or jurisdiction to activateall or part of its COOP plan. It may or may not include relocation to an alternatesite to assure continuance of essential functions.I. COOP RESPONSE AND RECOVERY TEAM: Individuals, identified byposition, within a state department or local jurisdiction that are responsible forensuring that essential functions are performed in an emergency and taking actionto facilitate that performance, and to initiate planning necessary for theresumption of non-emergency operations at a primary facility.30
J. CRITICAL CUSTOMERS: Organizations or individuals for which a statedepartment of local jurisdiction performs mission-essential functions.K. DELEGATED AUTHORITY: An official mandate calling on an individualholding a specific position to assume responsibilities and authorities not normallyassociated with that position when specified conditions are met.L. DEVOLUTION: The capability to transfer statutory authority and responsibilityfor essential functions from a department’s or jurisdictions primary staff to otheremployees and facilities, and sustain that operational capability for an extendedperiod of time.M. DRIVE-AWAY KIT: An easily transported set of materials, technology and vitalrecords that will be required to establish and maintain minimum essentialoperations. Also referred to as a go-kit or fly-away kit.N. EMERGENCY: A sudden, usually unexpected event that does or could do harmto people, resources, property, or the environment. Emergencies can range fromlocalized events that affect a single office in a building, to human, natural ortechnological events that damage, or threaten to damage, local operations. Anemergency could cause the temporary evacuation of personnel or the permanentdisplacement of personnel and equipment from the site to a new operatinglocation environment.O. EMERGENCY OPERATIONS RECORDS: Records that support the executionof the organization’s essential functions.P. ESSENTIAL FUNCTIONS: Those functions, stated or implied, that statedepartments and local jurisdictions are required to be performed by statute,regulation or executive order or are otherwise necessary to provide vital services,exercise civil authority, maintain the safety and well being of the generalpopulace, and sustain the industrial and economical base in an emergency.Q. ESSENTIAL OPERATIONS: Those operations, stated or implied, that arerequired to be performed by statute or executive order or are otherwise deemednecessary.R. ESSENTIAL COOP PERSONNEL: Staff of an department or jurisdiction thatare needed for the performance of the organization’s essential functions.S. INCIDENT ACTION PLAN (IAP): An oral or written plan containing generalobjectives reflecting the overall strategy for managing an incident. It may includethe identification of operational resources and assignments. It may also includeattachments that provide direction and important information for management ofthe incident during one or more operational periods.31
- Page 1 and 2: BUSINESS NAMECONTINUITY OFOPERATION
- Page 3 and 4: RECORD OF CHANGESCHANGE DATE OF DAT
- Page 5 and 6: BUSINESS NAME[INSERT DEPARTMENT OR
- Page 7 and 8: 8. MULTI-YEAR STRATEGY AND PROGRAMM
- Page 10 and 11: 2. ESSENTIAL FUNCTIONS AND COOP PER
- Page 12 and 13: U.S. General Services Administratio
- Page 14 and 15: This section should identify the im
- Page 16 and 17: event status.A field office is best
- Page 18 and 19: Mitigation activities and responsib
- Page 20 and 21: specifying the purpose and scope of
- Page 22 and 23: coordination plans; establishment o
- Page 24 and 25: A. Alternate FacilityA critical ele
- Page 26 and 27: organization’s COOP program is ca
- Page 28 and 29: Following joint development of the
- Page 32 and 33: T. INCIDENT COMMAND SYSTEM (ICS): A
- Page 34 and 35: ANNEX BHAZARD VULNERABILITY ANALYSI
- Page 36 and 37: VULNERABILITY ANALYSISWORKSHEETINST
- Page 38 and 39: Cost to repairBUSINESS IMPACTConsid
- Page 40 and 41: Vulnerability Analysis WorksheetTYP
- Page 42 and 43: Storage sheds should be padlocked.S
- Page 44 and 45: ANNEX COPERATIONAL CHECKLISTSThis a
- Page 46 and 47: Deployment Readiness ChecklistThe f
- Page 48 and 49: Operational Readiness ChecklistThis
- Page 50 and 51: ALTERNATE FACILITY INFORMATIONFacil
- Page 52 and 53: Requirements for Alternate Work Sit
- Page 54 and 55: ANNEX FESSENTIAL FUNCTIONSDuring th
- Page 56 and 57: Resource Requirements for Critical
- Page 58 and 59: Priority of Essential Functions(PA
- Page 60 and 61: Essential Functions and Essential C
- Page 62 and 63: Employee CascadeListEssential COOPP
- Page 64 and 65: Order of Succession(PA CoG Workshee
- Page 66 and 67: Authority of be Delegated(PA CoG Wo
- Page 68 and 69: ANNEX JCOOP RESPONSE AND RECOVERY O
- Page 70 and 71: Vital Records, Files & Databases(Ta
- Page 72 and 73: End of yearOn clean up daysPeriodic
- Page 74 and 75: eing created at the time of the inv
- Page 76 and 77: Vital Record Protection Methods(PA
- Page 78 and 79: ANNEX MVITAL EQUIPMENT AND SYSTEMSC
J. CRITICAL CUSTOMERS: Organizations or individuals for which a statedepartment of local jurisdiction performs mission-essential functions.K. DELEGATED AUTHORITY: An official mandate calling on an individualholding a specific position to assume responsibilities and authorities not normallyassociated with that position when specified conditions are met.L. DEVOLUTION: The capability to transfer statutory authority and responsibilityfor essential functions from a department’s or jurisdictions primary staff to otheremployees and facilities, and sustain that operational capability for an extendedperiod of time.M. DRIVE-AWAY KIT: An easily transported set of materials, technology and vitalrecords that will be required to establish and maintain minimum essentialoperations. Also referred to as a go-kit or fly-away kit.N. EMERGENCY: A sudden, usually unexpected event that does or could do harmto people, resources, property, or the environment. Emergencies can range fromlocalized events that affect a single office in a building, to human, natural ortechnological events that damage, or threaten to damage, local operations. Anemergency could cause the temporary evacuation of personnel or the permanentdisplacement of personnel and equipment from the site to a new operatinglocation environment.O. EMERGENCY <strong>OPERATIONS</strong> RECORDS: Records that support the executionof the organization’s essential functions.P. ESSENTIAL FUNCTIONS: Those functions, stated or implied, that statedepartments and local jurisdictions are required to be performed by statute,regulation or executive order or are otherwise necessary to provide vital services,exercise civil authority, maintain the safety and well being of the generalpopulace, and sustain the industrial and economical base in an emergency.Q. ESSENTIAL <strong>OPERATIONS</strong>: Those operations, stated or implied, that arerequired to be performed by statute or executive order or are otherwise deemednecessary.R. ESSENTIAL COOP PERSONNEL: Staff of an department or jurisdiction thatare needed for the performance of the organization’s essential functions.S. INCIDENT ACTION <strong>PLAN</strong> (IAP): An oral or written plan containing generalobjectives reflecting the overall strategy for managing an incident. It may includethe identification of operational resources and assignments. It may also includeattachments that provide direction and important information for management ofthe incident during one or more operational periods.31
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