CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
Following joint development of the initial COOP plan, the suggested responsibility of theCOOP review team should include:• Maintaining overall plan currency and readiness, to include procedures,equipment, system, personnel and rosters.• Addressing and resolving COOP plan policy issues.• Advising the head of the department or jurisdiction on COOP-related matters.• Coordinating among related plans.• Conducting training, testing and exercising• Updating plans annually to incorporate lessons learned from testing and exercisesas well as actual events or significant organizational changes that occur during theyear. Key evacuation routes, roster and telephone information, as well as mapsand room/building designations of alternate locations should be updated aschanges occur.Annex S (Multi-year Strategy and Program Management Plan) contains the followingexamples of the following tables that can be used to help organize and manage a multiyearstrategy and program management plan:• Multi-Year Program Development Strategy• Multi-Year Program Budget• Program Review Cycle and Plan Maintenance Schedule9. COOP PLAN CERTIFICATIONTo ensure that this plan is realistic and provides adequately for emergency performanceof all essential function, this COOP plan should be cross-walked against Federal andState plan guidance provided in Annex U (COOP Plan Crosswalk). The completed crosswalkshould be provided to the department head or chief elected official prior to thepromulgation of the plan. Resolution of Identified deficiencies, if any, should beaddressed in the Multi-year Strategy and Program Management Plan (See Section 8 ofthe Basic Plan).A distribution strategy should be developed and added to Annex V (COOP PlanDistribution) to ensure that essential COOP personnel have on and off-site access toCOOP planning and reference material. However, a distribution strategy will address thefollowing:• Consideration of other employee and the public “right-to-know”: againstoperational security.• Limited distribution based on a “need to know”.• Include distribution of a general summary of the plan distributed to otheremployees and the public.9. COOP PLAN DISTRIBUTIONDevelopment of a strategy is essential to control the distribution of a COOP plan. A well28
designed distribution strategy will ensure that plan information is in the hands ofpersonnel that may need the information following an event which warrants considerationof activation of the COOP plan. Many essential COOP personnel will not require accessto the entire plan, but only the portions relevant to their duties and responsibilities. Nonessentialpersonnel training requirements and the public’s right-to-know may be satisfiedby providing an overview of the department’s or jurisdiction’s COOP plan. Whateveryour organization is advised by legal counsel, a distribution strategy should be discussedin this section and summarized in the table provided in Annex U.29
- Page 1 and 2: BUSINESS NAMECONTINUITY OFOPERATION
- Page 3 and 4: RECORD OF CHANGESCHANGE DATE OF DAT
- Page 5 and 6: BUSINESS NAME[INSERT DEPARTMENT OR
- Page 7 and 8: 8. MULTI-YEAR STRATEGY AND PROGRAMM
- Page 10 and 11: 2. ESSENTIAL FUNCTIONS AND COOP PER
- Page 12 and 13: U.S. General Services Administratio
- Page 14 and 15: This section should identify the im
- Page 16 and 17: event status.A field office is best
- Page 18 and 19: Mitigation activities and responsib
- Page 20 and 21: specifying the purpose and scope of
- Page 22 and 23: coordination plans; establishment o
- Page 24 and 25: A. Alternate FacilityA critical ele
- Page 26 and 27: organization’s COOP program is ca
- Page 30 and 31: ANNEX ADEFINATIONS AND ACRONYMSThis
- Page 32 and 33: T. INCIDENT COMMAND SYSTEM (ICS): A
- Page 34 and 35: ANNEX BHAZARD VULNERABILITY ANALYSI
- Page 36 and 37: VULNERABILITY ANALYSISWORKSHEETINST
- Page 38 and 39: Cost to repairBUSINESS IMPACTConsid
- Page 40 and 41: Vulnerability Analysis WorksheetTYP
- Page 42 and 43: Storage sheds should be padlocked.S
- Page 44 and 45: ANNEX COPERATIONAL CHECKLISTSThis a
- Page 46 and 47: Deployment Readiness ChecklistThe f
- Page 48 and 49: Operational Readiness ChecklistThis
- Page 50 and 51: ALTERNATE FACILITY INFORMATIONFacil
- Page 52 and 53: Requirements for Alternate Work Sit
- Page 54 and 55: ANNEX FESSENTIAL FUNCTIONSDuring th
- Page 56 and 57: Resource Requirements for Critical
- Page 58 and 59: Priority of Essential Functions(PA
- Page 60 and 61: Essential Functions and Essential C
- Page 62 and 63: Employee CascadeListEssential COOPP
- Page 64 and 65: Order of Succession(PA CoG Workshee
- Page 66 and 67: Authority of be Delegated(PA CoG Wo
- Page 68 and 69: ANNEX JCOOP RESPONSE AND RECOVERY O
- Page 70 and 71: Vital Records, Files & Databases(Ta
- Page 72 and 73: End of yearOn clean up daysPeriodic
- Page 74 and 75: eing created at the time of the inv
- Page 76 and 77: Vital Record Protection Methods(PA
Following joint development of the initial COOP plan, the suggested responsibility of theCOOP review team should include:• Maintaining overall plan currency and readiness, to include procedures,equipment, system, personnel and rosters.• Addressing and resolving COOP plan policy issues.• Advising the head of the department or jurisdiction on COOP-related matters.• Coordinating among related plans.• Conducting training, testing and exercising• Updating plans annually to incorporate lessons learned from testing and exercisesas well as actual events or significant organizational changes that occur during theyear. Key evacuation routes, roster and telephone information, as well as mapsand room/building designations of alternate locations should be updated aschanges occur.Annex S (Multi-year Strategy and Program Management Plan) contains the followingexamples of the following tables that can be used to help organize and manage a multiyearstrategy and program management plan:• Multi-Year Program Development Strategy• Multi-Year Program Budget• Program Review Cycle and Plan Maintenance Schedule9. COOP <strong>PLAN</strong> CERTIFICATIONTo ensure that this plan is realistic and provides adequately for emergency performanceof all essential function, this COOP plan should be cross-walked against Federal andState plan guidance provided in Annex U (COOP Plan Crosswalk). The completed crosswalkshould be provided to the department head or chief elected official prior to thepromulgation of the plan. Resolution of Identified deficiencies, if any, should beaddressed in the Multi-year Strategy and Program Management Plan (See Section 8 ofthe Basic Plan).A distribution strategy should be developed and added to Annex V (COOP PlanDistribution) to ensure that essential COOP personnel have on and off-site access toCOOP planning and reference material. However, a distribution strategy will address thefollowing:• Consideration of other employee and the public “right-to-know”: againstoperational security.• Limited distribution based on a “need to know”.• Include distribution of a general summary of the plan distributed to otheremployees and the public.9. COOP <strong>PLAN</strong> DISTRIBUTIONDevelopment of a strategy is essential to control the distribution of a COOP plan. A well28
Change language