CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
specifying the purpose and scope of the program, conducting an inventory ofvital records with locations, conducting a risk assessment to identify recordvulnerabilities, assigning program and planning roles and responsibilities,developing mitigation strategies and record protection methods, incorporatinguse of drive-away kits where necessary, securing off-site/alternate facilitystorage/access to vital records, ensuring access to vital records by providingresources to access media, providing staff training, and requiring periodicreview and testing of the programThe determination of what constitutes a vital record is a management decision.Annex L (Vital Record Protection & Recovery) can be used to document thedepartments or jurisdiction’s vital record protection and recovery plan (Alsoreview Section 4.B.2.b – Vital Records and Databases).3. Vital Equipment and System Protection ProgramA vital equipment and system protection program parallels the requirementsof a vital record protection program except it concentrates on vital equipmentand systems. The goal of these measures is to prevent an incident at yourprimary facility from impacting the ability of your organization to conductessential functions. This section should outline mitigation measures taken byyour department or jurisdiction to protect vital equipment and systems andwho is responsible for these activities.Annex M (Vital Equipment and Systems) can be used to record yourdepartment’s or jurisdiction’s vital equipment and system protection andrecovery plan (See Section 4.B.2.a – Vital Equipment and Systems).4. Employee and Family Preparedness ProgramAn Employee and Family Preparedness Program should provide informationto all associates so they can develop their own family support plan andidentify family support services that are near the alternate site. Depending onthe severity of the incident, additional logistic consideration may have to begiven to the needs of employee’s families and pets such as liberal, short-termutilization of lodging resources available through employee travel benefits(See Employee Support, Section 6.C of the Basic Plan).5. Physical and Cyber Security ProgramThis section should outline program objectives necessary to provide for thephysical and cyber security of your primary and secondary site and identifyorganizational responsibilities.B. Planning and Preparedness20
Preparedness activities related to the COOP program include the development andmaintenance of an all-hazards plan. Preparedness activities are broken down intothree groups of responsibilities, department/jurisdictional executive andmanagement staff, COOP program manager and essential COOP personnel (e.g. -supervisory leads of COOP response and recovery teams):1. Executive and Management StaffThe heads of department or chief elected officials are generally consideredto have the following responsibilities: identifying and prioritizingessential functions; appointing a COOP program manager; developing andapproving a resourced, multi-year strategy and program management plan;developing, approving and maintaining COOP plans and supporting subprocesses;developing and approving mitigation strategies to protect vitalrecords, equipment systems and other assets; conducting tests and training;participating in interdepartmental or inter-jurisdictional exercises; andcoordinating activities related to terrorism and the protection of criticalinfrastructure.A COOP program is destined to fail without this level of on-goingleadership involvement and support.2. COOP Program Manager/Coordinating OfficerThe heads of department or chief elected officials should appoint a COOPProgram Manager or COOP Coordinating Officer to be responsible foractivities related to the strategic development, coordination andmaintenance of a COOP program and plan. This position will additionallysupport the incident commander in a staff capacity to ensure properactivation of the COOP plan and effective utilization of response andrecovery assets designed into the program. Additionally, this positionshould be responsible to submit a budget to executive staff to ensure theCOOP multi-year strategy and program management plan is fullyresourced.3. Essential COOP PersonnelDepartment or jurisdictional managers, supervisory leads of COOPresponse and recovery teams and other essential COOP personnel have thefollowing responsibilities: identification and prioritization of critical subprocessesand systems to support critical functions; identification, trainingand supervision of team members; identification of vital records, vitalsystems, and resources necessary to support essential functions;establishment of administrative and logistic procedures and checklists;establishment of communications, transportation and information21
- Page 1 and 2: BUSINESS NAMECONTINUITY OFOPERATION
- Page 3 and 4: RECORD OF CHANGESCHANGE DATE OF DAT
- Page 5 and 6: BUSINESS NAME[INSERT DEPARTMENT OR
- Page 7 and 8: 8. MULTI-YEAR STRATEGY AND PROGRAMM
- Page 10 and 11: 2. ESSENTIAL FUNCTIONS AND COOP PER
- Page 12 and 13: U.S. General Services Administratio
- Page 14 and 15: This section should identify the im
- Page 16 and 17: event status.A field office is best
- Page 18 and 19: Mitigation activities and responsib
- Page 22 and 23: coordination plans; establishment o
- Page 24 and 25: A. Alternate FacilityA critical ele
- Page 26 and 27: organization’s COOP program is ca
- Page 28 and 29: Following joint development of the
- Page 30 and 31: ANNEX ADEFINATIONS AND ACRONYMSThis
- Page 32 and 33: T. INCIDENT COMMAND SYSTEM (ICS): A
- Page 34 and 35: ANNEX BHAZARD VULNERABILITY ANALYSI
- Page 36 and 37: VULNERABILITY ANALYSISWORKSHEETINST
- Page 38 and 39: Cost to repairBUSINESS IMPACTConsid
- Page 40 and 41: Vulnerability Analysis WorksheetTYP
- Page 42 and 43: Storage sheds should be padlocked.S
- Page 44 and 45: ANNEX COPERATIONAL CHECKLISTSThis a
- Page 46 and 47: Deployment Readiness ChecklistThe f
- Page 48 and 49: Operational Readiness ChecklistThis
- Page 50 and 51: ALTERNATE FACILITY INFORMATIONFacil
- Page 52 and 53: Requirements for Alternate Work Sit
- Page 54 and 55: ANNEX FESSENTIAL FUNCTIONSDuring th
- Page 56 and 57: Resource Requirements for Critical
- Page 58 and 59: Priority of Essential Functions(PA
- Page 60 and 61: Essential Functions and Essential C
- Page 62 and 63: Employee CascadeListEssential COOPP
- Page 64 and 65: Order of Succession(PA CoG Workshee
- Page 66 and 67: Authority of be Delegated(PA CoG Wo
- Page 68 and 69: ANNEX JCOOP RESPONSE AND RECOVERY O
specifying the purpose and scope of the program, conducting an inventory ofvital records with locations, conducting a risk assessment to identify recordvulnerabilities, assigning program and planning roles and responsibilities,developing mitigation strategies and record protection methods, incorporatinguse of drive-away kits where necessary, securing off-site/alternate facilitystorage/access to vital records, ensuring access to vital records by providingresources to access media, providing staff training, and requiring periodicreview and testing of the programThe determination of what constitutes a vital record is a management decision.Annex L (Vital Record Protection & Recovery) can be used to document thedepartments or jurisdiction’s vital record protection and recovery plan (Alsoreview Section 4.B.2.b – Vital Records and Databases).3. Vital Equipment and System Protection ProgramA vital equipment and system protection program parallels the requirementsof a vital record protection program except it concentrates on vital equipmentand systems. The goal of these measures is to prevent an incident at yourprimary facility from impacting the ability of your organization to conductessential functions. This section should outline mitigation measures taken byyour department or jurisdiction to protect vital equipment and systems andwho is responsible for these activities.Annex M (Vital Equipment and Systems) can be used to record yourdepartment’s or jurisdiction’s vital equipment and system protection andrecovery plan (See Section 4.B.2.a – Vital Equipment and Systems).4. Employee and Family Preparedness ProgramAn Employee and Family Preparedness Program should provide informationto all associates so they can develop their own family support plan andidentify family support services that are near the alternate site. Depending onthe severity of the incident, additional logistic consideration may have to begiven to the needs of employee’s families and pets such as liberal, short-termutilization of lodging resources available through employee travel benefits(See Employee Support, Section 6.C of the Basic Plan).5. Physical and Cyber Security ProgramThis section should outline program objectives necessary to provide for thephysical and cyber security of your primary and secondary site and identifyorganizational responsibilities.B. Planning and Preparedness20
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