CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County

5. COOP RESPONSBILITIESIn order for an organization or jurisdiction to safeguard its essential functions specificactions must be taken before, during and after a COOP event. This section definesmitigation, preparedness and response responsibilities necessary to prevent a COOPevent, or to ensure in the event of a disaster that essential functions are resumed within 12hours and the alternate facility is positioned to remain operational for up to 30 days.Checklists developed to assist in the implementation of these objectives are contained inAnnex C (Operational Checklists).A. MitigationUtilizing the hazard vulnerability analysis, opportunities should be identified toreduce or eliminate risks threatening personnel and/or critical facilities and assets.Mitigation objectives should be identified to minimize the vulnerabilities thatcould result in a COOP event. These mitigation measures should address theidentification and protection of personnel, facilities, business assets, and vitalrecords, equipment and systems. Mitigation plans and programs should includethe development and maintenance of:• Emergency Response Plan• Vital Record Program• Vital Equipment and System Program• Employee and Family Preparedness Program• Security and Access Control Plan1. Emergency Response PlanAs discussed in Section 4.A of the Basic Plan (Emergency Response Plan),the development and maintenance of an ERP is an essential mitigationcomponent of a COOP plan. This section should identify the components ofan organization’s ERP and identify organizational responsibilities to developand/or maintain the department/jurisdiction plan.2. Vital Record Protection ProgramA vital record program must not only consider how to recover access to vitalrecords at the alternate facility, but also how to manage vital records on a dayto-daybasis. A good record management program is an essential back-drop toa protection and recovery strategy for vital records. Version control,archiving and periodic purging is necessary to keep the logistical requirementsof these programs in check.Establishment of a vital record protection and recovery program requires:19