CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County

Annex M (Vital Equipment & System) contains worksheets whichcan be used to identify:• Systems and equipment necessary for the continuedoperation of critical processes or services.• The location of vital equipment and systems, maintenancefrequency and protection methods.• The recovery priority of equipment/systems and dependantprocesses or systems.Mitigation activities and responsibilities related to vital equipmentand systems are discussed in Section 5.A of the Basic Plan(Mitigation)b. Vital Records and DatabasesFormatted: Bullets and NumberingThis section addresses the identification and recovery of vitalrecords and databases, regardless of media, that are necessary toperform essential functions and activities at the alternate site. Tothe greatest extent possible, organizations should back-upelectronic files, pre-position duplicate vital records at a separatefacility preferably a hot or warm site acting as alternate facility.There are two categories of vital records that need to be reviewed,prioritized and a methodology established to ensure up-to-datevital records are available at an alternate location within 12 hoursof activation of the COOP plan: emergency operations andlegal/financial records (See Annex A, Definitions & Acronyms fordefinition of record types).The recovery of working records and documents is an additionalconsideration when the organization is in a position to return to theprimary or replacement facility, or when additional businessfunctions can be assumed by augmented staffing at the alternatefacility.Annex K (Vital Records) contains worksheets to aid in theidentification of vital record. Annex L (Vital Record Protection &Recovery) provides additional worksheets to identify:• Where vital records are kept, how often they are backed up,and current or additional protection measures.• Record recovery and restoration resources necessary tosupport COOP operations at the alternate site and torecover vital records at the primary facility, if feasible.17