CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
event status.A field office is best suited as a devolution site due to theavailability of staff that are potentially more familiar withyour department’s or jurisdiction’s essential businessfunctions and may already possess some of the resourcerequirements.2. Phase II – Alternate Facility OperationsThis section identifies objectives necessary to support continuedoperations at the alternate facility. Objectives contained in this sectionshould address how the department or jurisdiction will support:• The continuation or re-establishment of communicationcapabilities.• Notification requirements.• Consideration of interdependencies.• Access to vital records, equipment and systems.• Satisfaction of deployment objectives outlined in Section 5 of theBasic Plan (COOP Responsibilities).• The provision of administrative and logistical support at thealternate facility.• Accounting for essential COOP personnel.• Augmentation of COOP personnel with non-essential staff.• Initial and continued access to resources necessary to ensure thehealth and safety of COOP staff and their families.• The initiation and communication of status reports.• Verifying the status of needed resources and requirements.• Providing additional guidance to essential and non-essentialCOOP personnel on such issues and concerns as the duration ofalternate operations, payroll, time, attendance, duty assignments,etc.• Planning for the resumption of additional functions as resourcesbecome necessary and focusing on continued needs.a. Vital Equipment and SystemsThis section addresses the identification and recovery of vitalequipment and systems necessary to support essential functions atthe alternate site.Information technology capabilities at the alternate site shouldinclude setting up/changing passwords, accessing network files,accessing the internet, accessing data stored on servers and backuptapes, and accessing e-mail accounts.16
Annex M (Vital Equipment & System) contains worksheets whichcan be used to identify:• Systems and equipment necessary for the continuedoperation of critical processes or services.• The location of vital equipment and systems, maintenancefrequency and protection methods.• The recovery priority of equipment/systems and dependantprocesses or systems.Mitigation activities and responsibilities related to vital equipmentand systems are discussed in Section 5.A of the Basic Plan(Mitigation)b. Vital Records and DatabasesFormatted: Bullets and NumberingThis section addresses the identification and recovery of vitalrecords and databases, regardless of media, that are necessary toperform essential functions and activities at the alternate site. Tothe greatest extent possible, organizations should back-upelectronic files, pre-position duplicate vital records at a separatefacility preferably a hot or warm site acting as alternate facility.There are two categories of vital records that need to be reviewed,prioritized and a methodology established to ensure up-to-datevital records are available at an alternate location within 12 hoursof activation of the COOP plan: emergency operations andlegal/financial records (See Annex A, Definitions & Acronyms fordefinition of record types).The recovery of working records and documents is an additionalconsideration when the organization is in a position to return to theprimary or replacement facility, or when additional businessfunctions can be assumed by augmented staffing at the alternatefacility.Annex K (Vital Records) contains worksheets to aid in theidentification of vital record. Annex L (Vital Record Protection &Recovery) provides additional worksheets to identify:• Where vital records are kept, how often they are backed up,and current or additional protection measures.• Record recovery and restoration resources necessary tosupport COOP operations at the alternate site and torecover vital records at the primary facility, if feasible.17
- Page 1 and 2: BUSINESS NAMECONTINUITY OFOPERATION
- Page 3 and 4: RECORD OF CHANGESCHANGE DATE OF DAT
- Page 5 and 6: BUSINESS NAME[INSERT DEPARTMENT OR
- Page 7 and 8: 8. MULTI-YEAR STRATEGY AND PROGRAMM
- Page 10 and 11: 2. ESSENTIAL FUNCTIONS AND COOP PER
- Page 12 and 13: U.S. General Services Administratio
- Page 14 and 15: This section should identify the im
- Page 18 and 19: Mitigation activities and responsib
- Page 20 and 21: specifying the purpose and scope of
- Page 22 and 23: coordination plans; establishment o
- Page 24 and 25: A. Alternate FacilityA critical ele
- Page 26 and 27: organization’s COOP program is ca
- Page 28 and 29: Following joint development of the
- Page 30 and 31: ANNEX ADEFINATIONS AND ACRONYMSThis
- Page 32 and 33: T. INCIDENT COMMAND SYSTEM (ICS): A
- Page 34 and 35: ANNEX BHAZARD VULNERABILITY ANALYSI
- Page 36 and 37: VULNERABILITY ANALYSISWORKSHEETINST
- Page 38 and 39: Cost to repairBUSINESS IMPACTConsid
- Page 40 and 41: Vulnerability Analysis WorksheetTYP
- Page 42 and 43: Storage sheds should be padlocked.S
- Page 44 and 45: ANNEX COPERATIONAL CHECKLISTSThis a
- Page 46 and 47: Deployment Readiness ChecklistThe f
- Page 48 and 49: Operational Readiness ChecklistThis
- Page 50 and 51: ALTERNATE FACILITY INFORMATIONFacil
- Page 52 and 53: Requirements for Alternate Work Sit
- Page 54 and 55: ANNEX FESSENTIAL FUNCTIONSDuring th
- Page 56 and 57: Resource Requirements for Critical
- Page 58 and 59: Priority of Essential Functions(PA
- Page 60 and 61: Essential Functions and Essential C
- Page 62 and 63: Employee CascadeListEssential COOPP
- Page 64 and 65: Order of Succession(PA CoG Workshee
event status.A field office is best suited as a devolution site due to theavailability of staff that are potentially more familiar withyour department’s or jurisdiction’s essential businessfunctions and may already possess some of the resourcerequirements.2. Phase II – Alternate Facility OperationsThis section identifies objectives necessary to support continuedoperations at the alternate facility. Objectives contained in this sectionshould address how the department or jurisdiction will support:• The continuation or re-establishment of communicationcapabilities.• Notification requirements.• Consideration of interdependencies.• Access to vital records, equipment and systems.• Satisfaction of deployment objectives outlined in Section 5 of theBasic Plan (COOP Responsibilities).• The provision of administrative and logistical support at thealternate facility.• Accounting for essential COOP personnel.• Augmentation of COOP personnel with non-essential staff.• Initial and continued access to resources necessary to ensure thehealth and safety of COOP staff and their families.• The initiation and communication of status reports.• Verifying the status of needed resources and requirements.• Providing additional guidance to essential and non-essentialCOOP personnel on such issues and concerns as the duration ofalternate operations, payroll, time, attendance, duty assignments,etc.• Planning for the resumption of additional functions as resourcesbecome necessary and focusing on continued needs.a. Vital Equipment and SystemsThis section addresses the identification and recovery of vitalequipment and systems necessary to support essential functions atthe alternate site.Information technology capabilities at the alternate site shouldinclude setting up/changing passwords, accessing network files,accessing the internet, accessing data stored on servers and backuptapes, and accessing e-mail accounts.16
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