CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County CONTINUITY OF OPERATIONS PLAN TEMPLATE - Sedgwick County
U.S. General Services Administration (GSA), Draft Continuity of Operations Plan- 20024. CONCEPT OF OPERATIONSThis section will state the organization’s mission for COOP and identify objectives toensure essential functions are performed during emergency periods. The EmergencyResponse Plan (ERP) and COOP plan are jointly discussed since an ERP is a mitigationfactor in a COOP plan and, if activated, its defining role in an organization responding toan emergency or disaster.A. Emergency Response PlanA department or jurisdiction should consider placing their ERP in the COOP plan.In this case, Annex P (Emergency Response Plan) has been reserved for thatpurpose. Even though the ERP and COOP plan have different purposes and focusand are supported by different personnel and documents, it is likely that bothplans will be implemented simultaneously in certain situations to ensure the safetyof all personnel. The possibility of joint activation requires coordination to ensureessential COOP personnel are available to deploy in a timely manner.Emergency Contact InformationEmergency PersonnelPhone Number(s)Fire DepartmentPolice DepartmentAmbulance/Emergency MedicalServiceOthersB. Continuity of Operations PlanThe following provide objectives for the activation of the alternate facility,staffing essential COOP positions, transporting personnel and resources to thealternate site, providing access to vital records, equipment and systems,establishing access to interoperable communication systems, alternate facilityoperations, and returning to normal operations. Concept of operations in a COOPplan should be discussed in three phases: activation and relocation, alternatefacility operations, and reconstitution. COOP implementation and activationresponsibilities are outlined in Section 5 of the Basic Plan (COOPResponsibilities) with procedural steps summarized in checklists located in AnnexC (Operational Checklists).1. Phase I – Activation and Relocation (0 – 12 HRS)12
This section provides an overview of the executive decision process thatwill allow for a review of each emergency situation and the determinationof the best course of action, notification of essential COOP staff, and theimplementation of initial procedures to relocate or transport staff to thealternate facility.a. ActivationPlans for COOP typically call for the resumption of essentialfunctions within 12 hours of a disruption. The COOP plan shouldstate its time goal for resuming each essential function andestablish procedures to achieve these objectives.(1) Decision ProcessThe executive decision process to implement a COOP planshould support activation with and without warning, duringboth duty and non-duty hours, and identify who has theauthority to activate the plan.The Incident Commander (normally the head of theorganization or his delegate) determines objectives andestablishes priorities based on the nature of the incident anddevelop an initial incident action plan (IAP). Ifappropriate, the ERP will need to be consulted to ensureproper steps are taken to protect the health and safety ofstaff located in the facility at time of the incident.(2). Alert and Notificationb. RelocationThis section should outline objectives necessary tocommunicate the decision to activate the COOP plan to allpersonnel. Utilizing call-down lists contained in the COOPplan; notifications should include, but may not be limitedto, executive and management staff, COOP recovery andresponse teams, State and local governmental entities,essential COOP personnel, service or facilityproviders/vendors and critical customers, as required. NonessentialCOOP personnel must be included in this processand advised of their on-going communication requirements.Notified staff should be prepared to execute deploymentobjectives outlined in Section 5 of the Basic Plan (COOPResponsibilities).13
- Page 1 and 2: BUSINESS NAMECONTINUITY OFOPERATION
- Page 3 and 4: RECORD OF CHANGESCHANGE DATE OF DAT
- Page 5 and 6: BUSINESS NAME[INSERT DEPARTMENT OR
- Page 7 and 8: 8. MULTI-YEAR STRATEGY AND PROGRAMM
- Page 10 and 11: 2. ESSENTIAL FUNCTIONS AND COOP PER
- Page 14 and 15: This section should identify the im
- Page 16 and 17: event status.A field office is best
- Page 18 and 19: Mitigation activities and responsib
- Page 20 and 21: specifying the purpose and scope of
- Page 22 and 23: coordination plans; establishment o
- Page 24 and 25: A. Alternate FacilityA critical ele
- Page 26 and 27: organization’s COOP program is ca
- Page 28 and 29: Following joint development of the
- Page 30 and 31: ANNEX ADEFINATIONS AND ACRONYMSThis
- Page 32 and 33: T. INCIDENT COMMAND SYSTEM (ICS): A
- Page 34 and 35: ANNEX BHAZARD VULNERABILITY ANALYSI
- Page 36 and 37: VULNERABILITY ANALYSISWORKSHEETINST
- Page 38 and 39: Cost to repairBUSINESS IMPACTConsid
- Page 40 and 41: Vulnerability Analysis WorksheetTYP
- Page 42 and 43: Storage sheds should be padlocked.S
- Page 44 and 45: ANNEX COPERATIONAL CHECKLISTSThis a
- Page 46 and 47: Deployment Readiness ChecklistThe f
- Page 48 and 49: Operational Readiness ChecklistThis
- Page 50 and 51: ALTERNATE FACILITY INFORMATIONFacil
- Page 52 and 53: Requirements for Alternate Work Sit
- Page 54 and 55: ANNEX FESSENTIAL FUNCTIONSDuring th
- Page 56 and 57: Resource Requirements for Critical
- Page 58 and 59: Priority of Essential Functions(PA
- Page 60 and 61: Essential Functions and Essential C
This section provides an overview of the executive decision process thatwill allow for a review of each emergency situation and the determinationof the best course of action, notification of essential COOP staff, and theimplementation of initial procedures to relocate or transport staff to thealternate facility.a. ActivationPlans for COOP typically call for the resumption of essentialfunctions within 12 hours of a disruption. The COOP plan shouldstate its time goal for resuming each essential function andestablish procedures to achieve these objectives.(1) Decision ProcessThe executive decision process to implement a COOP planshould support activation with and without warning, duringboth duty and non-duty hours, and identify who has theauthority to activate the plan.The Incident Commander (normally the head of theorganization or his delegate) determines objectives andestablishes priorities based on the nature of the incident anddevelop an initial incident action plan (IAP). Ifappropriate, the ERP will need to be consulted to ensureproper steps are taken to protect the health and safety ofstaff located in the facility at time of the incident.(2). Alert and Notificationb. RelocationThis section should outline objectives necessary tocommunicate the decision to activate the COOP plan to allpersonnel. Utilizing call-down lists contained in the COOPplan; notifications should include, but may not be limitedto, executive and management staff, COOP recovery andresponse teams, State and local governmental entities,essential COOP personnel, service or facilityproviders/vendors and critical customers, as required. NonessentialCOOP personnel must be included in this processand advised of their on-going communication requirements.Notified staff should be prepared to execute deploymentobjectives outlined in Section 5 of the Basic Plan (COOPResponsibilities).13
Change language