How to Set Up and Implement a Successful Twinning Project ... - EIPA

Target group
The seminar is intended for civil servants and other persons
interested in enhancing their knowledge about the Twinning
instrument.
Description
Among the many cooperation mechanisms developed by the
European Union, Twinning has been one of the most extensively
and successfully applied institution-building programmes
over the past years. It has assisted the new Member States and
the (potential) candidates to prepare for EU accession and for
the full adoption of the acquis communautaire. Since 2005,
Twinning has also been applied in the countries of the European
Neighbourhood Policy (ENP).
Learning methodology
The seminar is implemented by experienced Twinning
practitioners and will draw upon real life examples referring
to numerous Twinning projects carried out in the past. The
facilitators will give an introduction into the concept of the
Twinning project and will go through the successive components
of the process with a focus on potential risks and ways to address
these. Each subject will be explained through a short theoretical
Seminar
How to Set Up and Implement a Successful
Twinning Project in EU Candidate, Potential
Candidate and Neighbourhood Countries
Maastricht (NL), 31 January - 1 February 2013
European Institute of Public Administration
Institut européen d’administration publique
Introduction
presentation, illustrated by real life examples. The course will
be highly interactive, and participants will be encouraged to
share experiences and ask practical questions. Lessons learnt
from implementation of the previous projects will be drawn for
successful realisation of the new projects.
Objectives
The objectives of the seminar are:
1. to bring together public officials and/or Twinning project
managers both from the Member Countries and the beneficiary
Countries so that they can share the knowledge and practical
experiences they have gained, identify essential cooperation
issues and extend their network;
2. to achieve in-depth understanding of all components of the
process of preparation and implementation of a Twinning
project;
3. to discuss and analyse from the practical point of view the
main opportunities and challenges of the Twinning project
as an effective cooperation tool within the context of the EU
integration process;
4. to develop and enhance practical skills in drafting the
necessary documents linked to the preparation of a Twinning
project (Fiche/Logframe, Twinning Proposal, Twinning Contract).

THURSDAY 31 JANUARY 2013
09.00 Registration
09.15 Welcome and short introduction to the seminar topic
Pawel Mlicki, former Pre-accession and Resident
Twinning Advisor from the Dutch Ministry of Justice
Wolfgang Koeth, Senior Lecturer EIPA Maastricht,
former Twinning Project Manager at the European
Commission
N.N, European Commission (to be confirmed)
09.30 Twinning in the Framework of Enlargement and
Neighbourhood Policy
• The ‘Twinning philosophy’, main stakeholders, basic
mechanisms, explanation of acronyms
• The Twinning Manual
• The place for Twinning in the national political
agenda
• Twinning and the acquis communautaire
• Differences between Twinning in Enlargement and
in the Neighbourhood zones
• The concept of ‘Mandated Bodies’
• Short overview of IPA/ENPI Project Cycle
Management (PCM)
10.30 Coffee break
10.45 After the circulation: the Member State’s checklist
before submitting a Twinning proposal
• What happens after the circulation of a Twinning
fiche to the Member States?
• The role of the National Contact Point (NCP)
• Going alone or with a consortium?
• The geographic and linguistic factors
• Potential beneficiaries
• Yes, we can? The Twinning checklist
11.30 Preparation of the Twinning Proposal
• Between the lines of the Twinning Fiche
• Choosing your consortium partners
• Getting the RTA right: required professional and
personal qualities, competencies and other
characteristics. What counts for more:
formal experience or right personality?
• To lobby or not to lobby? The role of your embassy
• Written proposal and ‘Beauty Contest’:
optimising your chances
• The selection procedure: who has the final say?
12.30 Lunch
14.00 Practical exercises: Preparing the Twinning
Working Group I (Member States)
Participants will jointly analyse a Twinning project fiche
and assess the risks and opportunities linked to the
project
Working Group II (Partner States)
Participants will draft a Project Synopsis and a Logical
Framework for a Twinning Project to be submitted to
the (P)AO/the EU Delegation
Programme
15.30 Coffee break
15.45 Practical exercises: Preparing the Twinning (cont.)
Presentation of the results of the working groups
17.00 End of day 1
19.00 Dinner at a local restaurant
FRIDAY 1 FEbRUARY 2013
09.00 The ‘beauty Contest’
How to maximise the chances of getting your Twinning
project selected
10.00 Practical workshop: Solving dilemmas in Twinning
In a number of case studies, the participants will
be confronted with dilemmas that could arise during
the implementation of a Twinning programme and
discuss possible solutions.
11.00 Coffee break
11.30 Drafting the Twinning Contract and the Twinning
budget
• Practical tips and tricks for preparing the Twinning
contract
• The main mistakes to be avoided
• Drafting of a model budget
11.30 Preparation for the project implementation
• Division of key roles and assignment of
responsibilities
• Securing high-level political support for and
commitment to the Twinning project
• Creating project ownership
12.00 Day-to-day project management
• Work organisation of the Twinning project bodies
• Communication among Twinning project partners
• Conflict pre-emptive measures and conflict
resolution
• Sustaining the momentum of change achieved,
after the Twinning project
• Project financial management
13.30 Wrap-up and handing out of certificates
14.00 Lunch

Programme
The programme will commence on Thursday at 09.00 and will
finish on Friday at 14.00 followed by lunch.
Seminar venue
The course will take place at the European Institute of Public
Administration, O.L. Vrouweplein 22, NL-6211 HE Maastricht,
tel.: +31 43 32 96 222, fax: +31 43 32 96 296.
Working language
The course will be conducted in English.
Fee
The participation fee is €890 and includes documentation,
two lunches, one dinner and refreshments. Accommodation
and travel costs are at the expense of the participants or their
administration.
EIPA offers its members a reduction of 10% off the registration
fee. This reduction is available to all civil servants working for
one of EIPA’s member countries (i.e. AT, BE, BG, CY, CZ, DK, EE, FI,
FR, DE, GR, HU, IE, IT, LT, LU, MT, NL, PL, PT, ES, SE, UK), and civil
servants working for an EU institution, body or agency. Officials
of the EU institutions, bodies or agencies should enquire about
applicable arrangements. If you are eligible for a discount, please
tick the box on the registration form. Please note that reductions
cannot be accumulated. For more information, please visit EIPA’s
website: http://seminars.eipa.eu (FAQ - special discounts).
Hotel reservations
The European Institute of Public Administration has special
price arrangements with a number of hotels selected by
us. All hotels are within 10 minutes walking distance of
EIPA.
Should you wish to make use of this possibility, please book
directly via the links below, mentioning the EIPA project
number: 1334101. Payment is to be made directly and
personally to the hotel on checking out.
• Bastion Hotel
www.bastionhotels.nl/en/eipa.html
• Townhouse Hotel
www.townhousehotels.nl/eipa
• Hotel Mabi
www.hotelmabi.nl/eiparate
• Hotel Beaumont
www.beaumont.nl
* please use the Corporate/Promotion Code: EP13_BEAU
instead of the EIPA project number.
• Hotel Derlon
www.derlon.com/business/eipa-goes-derlon2
General Information
Meals
Meals will be served at the Institute’s restaurant and dinner in
the evening will be at a restaurant in town. Should you require
a special menu (e.g. vegetarian, diabetic), please inform the
Programme Organiser so that this can be arranged.
Registration
Kindly complete the registration form and return it before
17 January to Ms Noëlle Debie, Programme Organiser, European
Institute of Public Administration, P.O. Box 1229, NL-6201 BE
Maastricht. Tel.: +31 43 32 96 226; fax: +31 43 32 96 296; e-mail:
n.debie@eipa.eu.
You can also submit the online registration form which can be
found on EIPA’s website http://seminars.eipa.eu
Your name and address will be part of EIPA’s database for our
mailing purpose only. If you do not want to be included in our
mailing database, please tick the box on the registration form.
Confirmation
Confirmation of registration will be forwarded to participants on
receipt of the completed registration form.
Payment
Prior payment is a condition for participation. Please indicate the
method of payment on the registration form. For cancellations
received within 15 days before the activity begins, we will have
to charge an administration fee of €150 unless a replacement
participant is found.
Cancellation policy
EIPA reserves the right to cancel the seminar up to two weeks
before the starting date. EIPA accepts no responsibility for
any costs incurred (travel, hotel, etc.). For EIPA’s cancellation
policy, please visit our website http://seminars.eipa.eu (FAQ -
cancellation policy).

Registration Form
How to Set Up and Implement a Successful Twinning Project in EU Candidate,
Potential Candidate and Neighbourhood Countries
Maastricht (NL), 31 January - 1 February 2013
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Payment – 1334101
The fee includes participation in the seminar, documentation, two lunches, one dinner and beverages €890
Discount of 10% (Please check first the conditions at http://seminars.eipa.eu (FAQ - special discounts))
Method of payment
bank transfer
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Meals
Vegetarian Fish allowed Other dietary requirement: ......................................................................................
As the number of seats is limited, please return the completed registration form before 17 January 2013 to:
Ms Noëlle Debie, European Institute of Public Administration, P.O. Box 1229, NL-6201 BE Maastricht,
tel.: +31 43 32 96 226; fax: +31 43 32 96 296; e-mail: n.debie@eipa.eu
Your name and address will be part of EIPA’s database for our mailing purpose only.
Please tick if you do not want to be included in our mailing database.