POLICY MANUAL - Calhoun County Schools

1. For any trip requiring students to be away during meal time, theresponsible teacher shall make arrangements for take-out meals(including breakfasts at schools where available). A ten-day notice shallbe given to the local lunchroom manager for take-out breakfasts and/orlunches.2. Buses belonging to the school district and driven by certified drivers shallbe used to transport students on field trips and other extra trips, includingreturn travel.* Any exception to the use of system-owned school buses(such as air transportation, train travel, or charter bus) must be approvedby the Superintendent and local school principal, with express writtenparental consent.*Requests by parents to transport their own children to and/or from an event are subjectto the approval of the teacher/coach/sponsor and the school principal. Each suchrequest must be in writing identifying the student, the parent, and the particular event,and specifically stating that the parent understands that the school is providingtransportation but requests permission to transport their own child to and/or from theevent. Such writing must be signed by the student and the parent and must containrelease language as follows:We understand and agree that the Calhoun County Board of Education (“theBoard”) will not be responsible or legally liable for the student while beingtransported by private vehicle. The parent/guardian and student assume allliability for any loss, damage, or injury of any kind to any person or property,including any accident, fire or other casualty arising from or connected with theuse of a private vehicle. The parent/guardian, the student, their representativesand assigns hereby WAIVE AND RELEASE all claims and demands of any kindagainst the Board, its employees, officers, or representatives for any loss, damageor injury, and agree to hold the Board, its employees, officers, or representativesentirely FREE AND HARMLESS from liability for any loss, damage, cost or injuryto the student or any other person or property and from all costs and expensesarising from or connected with use of a private vehicle to transport the student.Schools choosing to approve such requests are responsible to ensure that the writtenparental request meets all of the above requirements.3. All buses for field trips and other extra trips must be coordinated with thesuperintendent, transportation supervisor, and principal. School Bus ExtraTrip Request must be in the superintendent's office at least ten (10) daysprior to the trip in order to secure transportation.4. If a bus to be used is not one that will already be at the school, the localschool, through the principal, shall make every effort to arrange for the busdriver to pick up the bus at the transportation department prior to the trip.The transportation department has a limited capacity for delivering busesfor such trips due to other job requirements of transportation staff.5. The local teacher or organization shall arrange for an adequate number ofadult chaperons on each bus. Except for principal-approved adultchaperons, non-students shall not ride county school buses.6. The Board will furnish an annual allocation to each school for the paymentof bus driver wages / benefits associated with extra trips. The allocation