POLICY MANUAL - Calhoun County Schools

unauthorized hours in excess of the employee’s weekly contract hours). Working unauthorizedovertime may subject an employee to disciplinary action up to and including termination.3. Responsibilities of the Administrator or SupervisorEach administrator or supervisor is responsible to enforce the Board’s overtime policies andto ensure that unauthorized overtime or other extra work is not performed by non-exemptemployees under his or her supervision. Each administrator or supervisor is further responsibleto ensure that all overtime hours which an employee has been required or permitted to workare accurately recorded and submitted to payroll. Thus, the administrator or supervisor shouldmake every effort to prevent unauthorized overtime, but if overtime hours are permitted to occur,the administrator or supervisor is responsible to ensure all such hours are reported to payroll.When overtime hours are permitted without approval of the Superintendent (or when not thedirect result of a requirement of the Superintendent’s office), the Board may requirereimbursement from the school’s general fund or other appropriate local or departmentalsource. When Board policy or Superintendent directives specifically require participation bynon-exempt employees on various committees, planning groups, or similar activities,reasonable overtime for such activities is deemed to be authorized; however, the administratoror supervisor is responsible to monitor and limit such overtime as much as possible. If theSuperintendent determines that overtime hours permitted by the administrator are excessive,the Board may require reimbursement from the school’s general fund or similar source.The administrator or supervisor is responsible to know the number of contract hours for eachnon-exempt employee and to develop work schedules that do not exceed the weekly contracthours. An employee’s work hours may occasionally be adjusted by the administrator orsupervisor within the workweek to prevent overtime. Thus, if an employee works late early in theweek, the administrator may release the employee at an earlier time later that same workweekto prevent overtime. Time sheets should reflect the actual times worked by the employee.If an employee is scheduled to receive a duty-free meal break, it is the responsibility of theadministrator or supervisor to ensure that the employee is completely relieved from duty for a