POLICY MANUAL - Calhoun County Schools

including all material that is incorporated into each student’s cumulative record folder,and intended for school use or to be available to parties outside the school or schoolsystem, and specifically including, but not necessarily limited to, identifying data,academic work completed, level of achievement (grades, standardized achievementtest scores), attendance data, scores on standardized intelligence, aptitude andpsychological tests, interest inventory results, health data, family backgroundinformation, teacher or counselor ratings and observations, and verified reports ofserious or recurrent behavior patterns. Where such records or data include informationon more than one student, the parents of any student shall be entitled to receive, or beinformed of, that part of such record or data as pertains to their child.Upon written request filed with the principal of the schools attended by thestudent, the parents or other legal guardians shall be given access to their child’s schoolrecords. All such inspections and reviews shall take place in the presence of a schoolofficial (principal, guidance counselor, teacher, etc.), within a reasonable period of timeafter such written request is received, but in no case more than forty-five (45) days afterthe written request has been received.After inspecting the student’s records, the parents or other legal guardians shallhave an opportunity for a hearing to challenge the content of their child’s schoolrecords, to insure that the records are not inaccurate, misleading or otherwise inviolation of the privacy or other rights of students, and to provide an opportunity for thecorrection or deletion of any such inaccurate, misleading or otherwise inappropriatedata contained therein. The hearing so provided for shall be held by the principal of theschool within a reasonable period of time after receipt of a written request therefor.If the decision of the principal, after holding the hearing is unsatisfactory to theparent or other legal guardian, then an appeal can be taken to the CountySuperintendent of Education, provided written request therefor is received by him withinthirty days after the appealing party has been informed of the decision of the principal.If the appeal is timely, a rehearing shall be held before the Superintendent of Education,or his designated representative within a reasonable time.If the decision of the Superintendent, or his representative, is unsatisfactory tothe appealing party, then a further appeal will be allowed to the County Board ofEducation upon written request made within thirty days after notification of the decisionof the Superintendent, or his representative. If the appeal is timely, a further rehearingshall be held before the County Board within a reasonable time. The decision of theCounty Board shall be final.The school records of an individual student may be released to:1. Other school officials, including teachers within the Calhoun County SchoolSystem, who have legitimate educational interests.2. Officials of other schools or school systems in which the student intends toenroll, upon condition that the student’s parents be notified of the transfer,receive a copy of the record if desired, and have an opportunity for a hearingto challenge the content of the record (however, only the transcript may be