BID DOCUMENTS - Rajasthan Agriculture Marketing Board

8. The memorandum of work tendered for, memorandum of materials and of toolsand plant to be supplied by the Department and their rates, shall be filled in andcompleted in the office of the Administrator/Chairman or duly authorised Engineerbefore the tender form is issued.9. If it is found that the tender is not submitted in proper manner, or contains toomay corrections and or unreasonable rates or amounts, it would be open for theEngineer-in-charge not to consider the tender, forfeit the amount of earnestmoney and/or delist the contractor.10. The tenderer shall sign a declaration under the Official Secrets Act formaintaining secrecy of the tender documents, drawings or other recordsconnected with the work given to him in from givEn below. The unsuccessfultenderers shall return all the drawings given to them.Declaration“I/We hereby declare that I/We shall treat the tender documents, drawings andother records, connected with the work, as secret confidential documents, andshall not communicate information derived thereform to any person other than aperson to whom I/We am/are authorised to communicate the same or use theinformation in any manner prejudicial to the safety of the same”.11. Any percentage rate tender containing item-wise rates, and any item rate tendercontaining percentage rate below or above estimated/scheduled rates, will besummarily rejected. However, if a tenderer voluntarily offers a rebate for paymentwithin a stipulated period, this may be considered.12. On acceptance of the tender, the name of the accredited representative(s) of theContractor (with a photograph and signature attested), who would be responsiblefor taking instructions from the Engineer in charge of RSAMB, shall becommunicated to the Engineer-in-charge.13. Sales tax or any other tax on materials, or Labour Welfare Ces or Income Tax inrespect of the contract shall be governed by Clause 36 A, B, C and D of theConditions of Contract. Deduction of Income Tax at source will be made as perprovisions of the Income Tax Act, in force from time to time.14. The tender to work shall not be witnessed by a Contractor or Contractors whohimself/themselves has/have tendered or who may and has/have tendered forthe same work. Failure to observe the secrecy of the tenders will render tendersof the contractors, tendering as well as witnessing the tender, liable to summaryrejection.15. If on check, there are some discrepancies following procedure shall be followed :-(1) Where there is a difference between the rates in figures and words, lowerof the two rates shall be taken as valid and correct rate.(2) When the rate quoted by, the contractor in figures and in words tallies, butthe amount is not worked out correctly, the rate quoted by the contractorshall be taken as correct and not the amount worked out.(3) While quoting rates, if rate/rates against any item or items are found to beomitted, the rate given in the Schedule ‘G’ by the department will be takeninto account while preparing comparative statement and contractor shallbe bound to execute such item on ‘G’ schedule rates.(4) In case where percentage is given but the ‘above’ or ‘below’ not scored,the tender will be non-responsive.Signature of ContractorExecutive Engineer