Faiths and further education - Church of England

Faiths and Further Education:A HandbookSupport StructuresIn order to ensure effective delivery of these services:The Chaplaincy:• in collaboration with the college, one of its members isdesignated to co-ordinate the service• has a monitoring system in place and presents an annual report,including statistics, to the reference group (see below)• is committed to encouraging continuing professionaldevelopment for all Chaplaincy staff• maintains good communication with all college structuresthrough:- regular meetings between the co-ordinator and Head ofStudent Services – at least two a term- termly meetings between the co-ordinator and the assistantprincipal (Quality)- representative attendance at Student Services team meetings- participation in other committees and forums as appropriate- occasional meetings with principal- other such meetings as may from time to time prove necessary- appropriate liaison with external bodies.The College:• recognises and works with the chaplains, giving them recognitionas associate staff• provides Ecumenical Chaplaincy Team premises, giving essentialoffice and meeting space for chaplains, with students and staff• provides administrative and secretarial support for the team• provides appropriate funding• co-operates in arranging Chaplaincy participation in the meetingslisted above• includes information about the services provided by Chaplaincyin all the appropriate publicity materials.Reference GroupA Reference Group meets annually. It has two functions; to:• review the service provision as described in this document interms of considering whether there are new or developingservices needed that should now be included in the agreementand what, if any, additional resources might be needed• receive an annual report from the Chaplaincy and liaise with bothparties to ensure that both the provision of services and thesupport structures are functioning as they should.The membership of the reference group is as follows:Chaplaincy:College:AppointmentsMembers of the Chaplaincy TeamHead of Student Services, a member of the StudentUnion Executive, an academic staff member, anadministrative staff memberChaplains are appointed by the faith communities of which theyare part, but it is agreed by all parties that prior consultation with,and, where appropriate, involvement in, the selection process by theChaplaincy Team and the college is an essential part of theappointment process.SignatoriesThe Principal___________________________________________The Chaplaincy Co-ordinator___________________________________________Date___________________________________________