Mira Costa High School Expansion and Modernization - Manhattan ...

Mira Costa High SchoolExpansion and ModernizationManhattan Beach Unified School DistrictStatus Report #4 – January 2011

table of contentsExecutive Summary ....................................................1.1 Project Overview1.2 Summary of Progress2Project Schedule .........................................................2.1 Overview2.2 Schedule3Financials ......................................................................3.1 Overview4Design Status................................................................4.1 Overview5

Mira Costa High School Expansion & ModernizationSTATUS REPORT #4January 2011project schedule2.1 OverviewAlthough the first two phases of design finished later than planned, the final design phasewas shortened to maintain the critical milestone: submission of final ConstructionDocuments to DSA. The project is on schedule to begin construction in June 2011 and finishin December 2013.See the attached project schedule.2.2 ScheduleBelow are the critical milestone dates as set forth by the overall schedule.2010October 29November 32011April 15May 27June 132012June 25August 30November 30December 32013December 31Submit design to DSA (Scheduled)Submit design to DSA (Actual)DSA review and back check completeBidding and Contract awards completeStart Construction Phase I – Math/Science BuildingStart Construction Phase II – Finger BuildingsCompletion of Construction Phase ICompletion of Construction Phase IIStart Construction Phase III – Multi-Purpose Building & QuadCompletion of Construction Phase III3

Manhattan Beach Unified School DistrictMira Costa High School Measure BB ProjectActivity ID Activity Name Start Finish BL1 Start BL1 FinishMira Costa High School - Project ScheduleMCHS Measure BB Project25-Jan-10 A 31-Dec-13 25-Jan-10 31-Dec-13Schematic Design25-Jan-10 A 19-May-10 A 25-Jan-10 16-Apr-10Design Development20-May-10 A 15-Sep-10 A 19-Apr-10 25-Jun-10Construction Documents16-Aug-10 A 03-Nov-10 A 28-Jun-10 15-Oct-10DSA Submittal/Processing03-Nov-10 A 16-Mar-11 18-Oct-10 04-Mar-11DSA Review/Backcheck21-Mar-11 29-Apr-11 07-Mar-11 15-Apr-11Bid & Award02-May-11 10-Jun-11 18-Apr-11 27-May-11Construction13-Jun-11 31-Dec-13 13-Jun-11 31-Dec-13CON1000 Phase 1: Math/Science Bldg 13-Jun-11* 30-Aug-12 13-Jun-11 30-Aug-12CON1110 Parking Relocation 24-Jun-11* 25-Aug-11 24-Jun-11 25-Aug-11CON1200 Summer Break 2011 24-Jun-11* 31-Aug-11 24-Jun-11 31-Aug-11CON1300 Summer Break 2012 (est.) 22-Jun-12* 30-Aug-12 22-Jun-12 30-Aug-12CON1400 Phase 2: Finger Modernizations 25-Jun-12* 30-Nov-12 25-Jun-12 30-Nov-12CON1500 Summer Break 2013 (est.) 20-Jun-13* 27-Aug-13 20-Jun-13 27-Aug-13CON1600 Phase 3: Multi-Purpose & Quad Development 03-Dec-12* 31-Dec-13 03-Dec-12 31-Dec-132010 2011 2012 2013 2014J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J19-May-10 A, Schematic Design15-Sep-10 A, Design Development03-Nov-10 A, Construction Documents16-Mar-11, DSA Submittal/Processing29-Apr-11, DSA Review/Backcheck10-Jun-11, Bid & AwardParking RelocationSummer Break 2011Phase 1: Math/Science BldgSummer Break 2012 (est.)Phase 2: Finger Modernizations31-Dec-13, MCHS31-Dec-13, ConstrSummer Break 2013 (est.)Phase 3: Multi-PurProject Baseline BarRemaining WorkCritical Remaining WorkActual/Projected SummaryManhattan Beach Unified School DistrictMira Costa High School Measure BB ProjectPage 1 of 1Run Date: 10-Jan-11Data Date: 10-Jan-11TASK filter: All Activities© Primavera Systems, Inc.

Mira Costa High School Expansion & ModernizationSTATUS REPORT #4January 20113.1 OverviewfinancialsThe Project Budget is $54,775,000.The Project Budget is made up as follows:Construction Hard Costs $ 48,055,000Architect, CM & Attorney $ 5,600,000Architect, CM & Attorney Contingency $ 1,120,000Project Budget $ 54,775,000The overall budget for construction is $48,055,000. Bernards’ estimate for the cost ofconstruction based on the Design Development drawings is $47,951,416. Bernards iscurrently preparing an estimate based on the 100% Construction Documents that will becompleted by the end of January.See the attached Cost Summary Report.4

Mira Costa High SchoolMBUSDCost Summary Report1/6/2011A B C D E F G H I J K LOriginal November2008 BudgetDesignDevelopmentEstimateCommitment (orEstimate if noCommitment)ApprovedChangeOrdersPercentChangeCurrentContractAmountPendingChangeOrdersTotalProjectedPercentChangeProjected toCompleteVariance fromBudget Billed To DatePercentCompleteD / C C+D (D+G) / C C+D+G I-A K / BBuilding ConstructionPhase IMath / Science Building 17,500,000 19,520,112Sitework at Math / Science Building 1,300,000 2,421,837Construction Support and Services 1,500,000Inspector of Record (16 Months) 240,000Geotechnical Observation and Testing 54,855Materials Testing and Inspection 292,802DSA Permit Fees 134,349Other Regulatory Fees & Inspections 50,000Design and Construction Contingency - 15% 4,060,000 3,407,093Total Phase I 24,360,000 26,121,048Phase II 9,950,000Building A - Modernization 2,017,086Building M - Modernization 1,449,446Building N - Modernization 834,092Building U - Modernization 260,282Building WW - Modernization 283,590Building YY - Modernization 57,932Building Y - Modernization 60,598Gymnasium Modernization 182,872Sitework Phase II 179,254Construction Support and Services 1,702,500Inspector of Record (8 Months) 120,000Geotechnical Observation and Testing 10,000Materials Testing and Inspection 77,188DSA Permit Fees 32,656Other Regulatory Fees & Inspections 20,000Design and Construction Contingency 15% 2,330,500 837,750Total Phase II 13,983,000 6,422,747Phase III 5,550,000Multi-Purpose Building 5,453,013Building W - Band Orchestra 2,678,161Building X - Modernization 504,359Building V - Modernization 286,850Building S - Modernization 302,929Building B 40,207Satellite Cafe 239,177Sitework at Multi-Purpose Building and Quad 2,588,849Construction Support and Services 1,300,000Inspector of Record (12 Months) 180,000Geotechnical Observation and Testing 28,461Materials Testing and Inspection 122,312DSA Permit Fees 74,048Other Regulatory Fees & Inspections 30,000Design and Construction Contingency 15% 1,570,000 1,879,255Total Phase III 8,420,000 14,407,620Furniture Fixtures and Equipment - FF&E 1,000,000Furniture Fixtures and Equipment - FF&E - Phase I 500,000Furniture Fixtures and Equipment - FF&E - Phase I 150,000Furniture Fixtures and Equipment - FF&E - Phase I 350,000Available for Future Design Enhancement 292,000TOTAL CONSTRUCTION COST 48,055,000 47,951,416 - - - - - - -Soft CostsArchitect, CM, Services and Attorney 5,600,000 5,600,000 1,084,612 19.4%Architect, CM, Services and Attorney - Contingency 1,120,000 1,120,000-TOTAL Soft Costs 6,720,000 6,720,000 - - - - - - 1,084,612 16.1%TOTAL PROJECT 54,775,000 54,671,416 - - - - - - - 1,084,612 2.0%

Mira Costa High School Expansion & ModernizationSTATUS REPORT #4January 2011design status4.1 OverviewHarley Ellis Devereaux presented the first of three design phases, Schematic Design, to theMBUSD School Board in a workshop on May 12, 2010. The Schematic Design was formallyapproved by the School Board on May 19, 2010, which in turn authorized thecommencement of the next design phase: Design Development.During the month of June 2010, Harley Ellis Devereaux conducted meetings with all of thedepartment heads at Mira Costa High School to further define space and equipmentrequirements.The Design Development drawings were completed and delivered to MBUSD on August 27,2010, and Harley Ellis Devereaux presented them to the School Board at the September 15,2010 Board Meeting.The final phase of design (Construction Documents) is complete and was submitted to DSAon November 3, 2010.A full review by DSA of the 100% Construction Documents is now underway, and DSA hassent back portions of the reviewed plans with comments which are being addressed by theDesign Team as they are received. The Construction Documents will be resubmitted to DSAfor backcheck and approval prior to bidding and construction.Concurrent with the DSA review, Bernards is performing a constructability review andproviding comments to the Design Team that will be addressed prior to bidding andconstruction.5