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should be rewarded by excessively flattering reports which are notbased on facts. With a view to enabling the Reporting Officers tomake correct overall assessment of the work and conduct of theirsubordinates, the reporting officers are required to maintainmemorandum of services in respect of each officer employed underthem. All instances of good and bad work coming to the notice ofthe reporting officers should be promptly noted in the memo ofservices. The entries in the memo of services should be based onfacts and documentary evidence. With a view to checking uppossibilities of prejudicial reports or excessively flattering reports,the following procedure is prescribed:a) The memo of services should invariably be consulted at thetime of writing the annual report though the report itselfshould necessarily be based on the employee's performanceduring the year as a whole.b) Where an adverse remark is recorded in respect of an officialhaving consistently good record, some details regarding thesame should invariably be given.c) The report should give a clear opinion on the main points likecharacter, integrity, industry etc.d) There should be no hesitation on the part of the reportingofficers to record adverse remarks in justified cases.e) Reporting Officers should not be in a hurry to write all thereports on one day.8.8 Communication of Adverse Remarks in the Confidential Report(i) All adverse entries in the confidential report, both onperformance as well as on basic qualities and potential should becommunicated along with a mention of good points within a monthof their being recorded. This communication should be in writingand a record to that effect should be kept in the CR Dossier of theofficer reported upon. Only such of the adverse entries as areaccepted by the countersigning authority, if any, need becommunicated.(ii) “Average” may not be taken as adverse remark in respectof an officer, at the same time, it cannot be regarded ascomplimentary to the officer, as “Average” performance should beregarded as routine and undistinguished.Page 53 of 53