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STATEMENT SHOWING RETENTION PERIOD FOR RECORDS RELATINGTO PENSIONARY BENEFITS AND PERSONAL CASES.Sl.No.No. of itemin theschedule.Subject Period recommended Remarks.1 2 3 4 51 21 Service Books(including leaveaccount).3 years after death/retirement or the dateof finalisation of thepension, whichever islater.2 22 Personal files. 3 years after death/retirement or the dateof finalisation of thepension, whichever islater.3 74-A(b) Invalid Pension. Till the youngestson/daughter attainsmajority or five years,whichever is later.4 74-A(c) Family Pension. Till the youngestson/daughter attainsmajority or five years,whichever is later.5 74-A(d) Other Pension. Till the youngestson/daughter attainsmajority or five years,whichever is later.Page 484 of 484
Annexure - XXIVREGISTER FOR WATCHING THE PROGRESS OF RECORDINGSection________________________Month and year____________File marked for record during themonthFile recorded during the monthS.No. File No. S.No. File No.Page 485 of 485
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Chapter 42 Drafting of Communicatio
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other Central Acts. A growing need
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y the Ministry of Home Affairs. Sub
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1.14 Directorate of ProsecutionThe
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absconders and fugitives as well as
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direct recruitment unless the Emplo
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2.3.10 An employee appointed on dep
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2.3.13 Premature Reversion of Deput
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2.6 Casual Appointments 4[4]2.6.1 C
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Employment Exchange. They should no
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2.7.3 Authority Competent to make C
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3.4 Supply of Blank Identity CardsB
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3.12 Destruction of Identity CardsA
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Tour)TOTAL 1 year &14weeks1 year &
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(i)To acquaint the recruits with th
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Officers by the JD(Admn.) and of th
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5. SERVICE RECORDS5.1 Service book
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(vii)Professional and technical qua
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his signature there in token of the
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6. CONFIRMATION6.1 As per the prese
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7. SENIORITY7.1 Fixation of Seniori
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ecruits or promotees, as the case m
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deployment in the latter office, wo
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8. ANNUAL CONFIDENTIAL REPORTS8.1 T
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non-initiation certificate in this
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should be rewarded by excessively f
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In the circumstances, where on cons
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9. PROMOTION9.1 The regular promoti
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seniority) is dispensed with and th
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9.9.2 In cases where the reasons ad
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10. FIXATION OF PAY10.1 Various pro
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10.4.2 Thus on comparing the positi
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(b) In the above case, if he opts t
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(ii)In the case where pay scales ar
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deputation/foreign service, even if
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selection, he/she is required to re
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13. LEAVE13.1 Provisions relating t
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certificate of fitness in accordanc
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(v)E.L. can be availed upto:(a) 180
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13.4 Commuted Leave(i) Commuted lea
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(iv)LND should not be granted as le
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(h)No Leave salary is admissible fo
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to leave salary during half pay lea
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sporting events subject to the over
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13.16 Encashment of Half Pay Leave:
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Request for leave will be considere
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(ii)(iii)(iv)(v)(vi)(vii)(viii)The
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accordance with the provisions of R
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Government servant who opts to reti
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ten years. It is calculated at the
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15.15.2 No gratuity shall be paid u
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three months pay or Rs.8000/- which
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dies before the date of retirement
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date of retirement in which case au
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16. DECENTRALIZATION OF ACCOUNTS16.
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PAO/CBI after checking of bills, in
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(c) re-appropriation of funds excee
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17.4.2 Motor vehicles owned by the
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18.4.3 A monthly expenditure statem
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19. ALLOWANCES AND REWARDS/HONORARI
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qualifying limits of the city/urban
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including civilian employees paid o
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(i)(ii)(iii)the normal one hour of
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promotion/reversion or revision of
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The Toll tax charged at any station
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ut the daily allowance drawn for th
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duty/leave/suspension depending on
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19.16 Railway WarrantsRailway Warra
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Officer should be kept in the servi
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can be sanctioned by Addl.Director,
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20. ADVANCES20.1 Advances are provi
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(flood/drought/cyclone) and granted
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An advance not exceeding the travel
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When an advance is granted to an em
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2001-02 13 9.5 7.02002-03 12.5 9.0
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h) Advance can be granted only if t
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e) The advance can also be given on
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) Constructing a new house on a plo
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5 For constructionThe advance shoul
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ii)iii)iv)The second charge can be
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(iii)City Compensatory Allowance(iv
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(iii)Cycle Advance(iv)Motor Cycle A
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22. CONTINGENCIES22.1 Contingencies
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nomination that the nomination will
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advance and the total consolidated
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(viii)Pass Books are to be issued t
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24.3 The balance for March every ye
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drought etc. and his financial posi
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advance should be adjusted within s
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now eligible to retain the governme
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26. DEPARTMENTAL CANTEEN26.1 Meetin
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Register/Sanitary Diary. A suggesti
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27. MEDICAL FACILITES TO THE CENTRA
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4. Cantonment hospitals in cantonme
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and their family members residing i
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ii) X-Ray, Laboratory and other dia
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office concerned will correspond wi
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Group ofEmployeesSubscription per m
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(b)(c)(d)if there is no valid nomin
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) While selecting the site, it shou
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safaiwala, cleaning work can be got
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contract awarded to another firm of
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vi)Responsibility and accountabilit
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(x)(xi)(xii)(xiii)(xiv)(xv)(xvi)Whe
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i) Verification shall always be mad
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31. FURNITURE31.1 The furniture wil
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Sl.NomenclatureScaleNo.1 Officer’
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i) For rooms having area upto 30 sq
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charges are to be deposited by the
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33.6 Officers of the rank of Joint
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All 4-wheelers should be got servic
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33.19 All requisitions for the vehi
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34.5 No dues certificate from Libra
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35. SECURITY PLAN35.1 In view of th
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inner entry point. Similarly, all v
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35.6.3 The local fire service can b
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35.7.3 Transit of documents and des
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a later stage.that Server and nodes
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35.9.9 The attack or crisis control
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35.10.10 Blood groups of all the st
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36.7 'Central receipt and issue sec
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36.31 'Note' means the remarks reco
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37. MACHINERY OF GOVERNMENT37.1 The
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consists of assistants and clerks s
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CR No..............................
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39. RECEIPT-SUBMISSION AND DIARISAT
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(ii)The Section Officer/OS/Head Cle
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(xiv)put up the case to the appropr
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notes.If he agrees to the line of a
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40.11 Oral discussions(i)All points
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ing to the notice of the branch off
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one FRs, they should be flagged sep
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41. FORMS AND PROCEDURE OFCOMMUNICA
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(x) Endorsement :This form is used
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(i) the originating Ministry should
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should ordinarily be preceded by in
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eplies have not been received, may
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(vi)All drafts put up on a file sho
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43. ISSUE OF DRAFTS43.1 Marking of
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(iii)At the end of the day, the cle
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(iv)Separate the communications to
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maintenance of service postage stam
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(iii)The Branch officer in charge o
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44. FILING SYSTEM44.1 Filing system
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(d)the factors to be taken into con
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(ii) Movement of files received fro
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(e) arrange the index slips in two
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(d) in respect of records connected
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(a) complete columns 4 & 5 of the f
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eview in the preceding year togethe
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46. SECURITY OF OFFICIAL INFORMATIO
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47. CHECKS ON DELAYS47.1 Weekly arr
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(a) scrutinise the case sheets and
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(b) prepare the consolidated statem
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47.9 Responsibility of expeditious
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(iv) A register of Identification C
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Pension Payment order (PPO) was not
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49. INSPECTIONS49.1 Meaning & Purpo
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49.7.1 Attendance Register - Whethe
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(b) items pending for actual payee
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49.10.6 Diaries and Progress Report
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xv)xvi)xvii)xviii)xix)xx)xxi)xxii)x
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(xiii) Stock Registers :a) Consumab
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(a) he has passed the Matriculation
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APPENDIX-IPOSTS SANCTIONED IN CBI A
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DPA Gr.B 1 Rs.6500-200-10500/-DPA G
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x. To liaise with all officers/Sect
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iii. Supervision, caretaking etc.,
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APPENDIX-IIIRECRUITMENT RULES1. Int
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(ix) Fifty percent posts of ASIs ar
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appointmentCentral Government Offic
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APPENDIX-IVAPPOINTMENT THROUGH STAF
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APPENDIX-VTHE DELHI SPECIAL POLICE
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shall be deemed to have been suspen
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7. DISCIPLINARY AUTHORITIES:(1) The
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(9) The Disciplinary Authority shal
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11. SPECIAL PROCEDURE IN CERTAIN CA
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without holding an inquiry at all a
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the appellant relies; shall not con
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PROVIDED THAT-(i) the appellate aut
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PART-VI- MISCELLANEOUS27. THE CENTR
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SCHEDULEDescriptionof rank orpost1A
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SCHEDULEDescription ofpost1Part-I -
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SCHEDULEPart-III- General Central S
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It will aid the recruitment/promoti
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Annexure - INo.4/31/61-TGOVERNMENT
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Encl. To Annexure-IIINVESTIGATION A
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IV.RESEARCH DIVISION.(1) Analysis a
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Annexure - IIINo.21/43/2002-PD-0130
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WEST ZONE10 Anti-CorruptionRegion-I
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SP/ACB/Guwahati27 Anti-Corruption B
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Union Territoriesof Pondicherry and
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SP EOU-II, EO-I(Existing SP-II/SIG/
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77 Special Unit KolkataSP SU Kolkat
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(b) Horizontal Reservation :(i) Whe
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(f) (i) The post for which this req
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Investigation includingappreciation
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Annexure - VICHECKLIST OF POINTS FO
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Annexure - VIIMOST IMMEDIATENo.DP A
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STATEMENT SHOWING THE FINANCIAL AND
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the Central Civil Services(Pension)
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MODEL CALCULATION - 2PENSION, COMMU
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Annexure - X(A)No.240/1/96-AVD.IIGO
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4 Electric Gas and WaterCharges.5 F
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9 Engagement of Spl.Counsel on beha
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(ii) For residential andother purpo
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28 CONTINGENTEXPENDITURE (Table inS
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ToThe Director,Central Bureau of in
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Annexure - XI(A)No. 29/1/96-AD.IIIC
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The delegation of financial powers
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(b)i) APP, Gr-B (Non-Gazetted) Rs.
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Other Govt. Servants - As considere
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To,1. PS to Director, CBI.2. Ps to
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7Legal Charges/ otherlegal charges(
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paymentof localand trunkcalls andre
Page 433 and 434: 24 Incurring of--- RecurringMiscell
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Page 437 and 438: pay and allowancestherefore(Ministr
Page 439 and 440: than those mentionedin SRs. 130 and
Page 441 and 442: RPS dated 30.11.5671 Appointment of
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Page 445 and 446: joining time inrelaxation of provis
Page 447 and 448: 115 House buildingadvance to office
Page 449 and 450: Authorised MedicalAttendant would n
Page 451 and 452: Annexure - XIVG.I, Dte. of Estates
Page 453 and 454: (II)NON-CONVENTIONAL SPACESl. No. P
Page 455 and 456: (M.K. Nair)Deputy Financial Adviser
Page 457 and 458: (ii)(iii)(iv)The officer using the
Page 459 and 460: to the wall or partition. The top o
Page 461 and 462: (c) All occupants of the building s
Page 463 and 464: Annexure - XIXASSISTANT’S DIARYSl
Page 465 and 466: 4. The correctness of the entries o
Page 467 and 468: Annexure - XXIIPRECEDENT BOOKHeadin
Page 469 and 470: Annexure - XXIII(B)No.84/5/62-Estt.
Page 471 and 472: SPECIAL POLICE ESTABLISHMENTSTATEME
Page 473 and 474: 36 Property returns andcorresponden
Page 475 and 476: 88 TA Bill Register. 10 years.89 Ma
Page 477 and 478: 21 Supply of stationery and forms 3
Page 479 and 480: STATEMENT SHOWING THE PERIODS FOR W
Page 481 and 482: Annexure - XXIII(E)No.40/86/69-AD.I
Page 483: 17 Correspondence regarding HouseBu
Page 487 and 488: Annexure - XXVILIST OF FILES DUE FO
Page 489 and 490: 5. 4. The same form will be used to
Page 491 and 492: Annexure - XXIXCASE SHEETFile/Diary
Page 493 and 494: Annexure - XXXINUMERICAL ABSTRACT O
Page 495 and 496: Annexure - XXXIIMONTHLY PROGRESS RE
Page 497 and 498: Annexure - XXXIVCHECK LIST FOR WATC
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