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STATEMENT SHOWING THE PERIODS FOR WHICH THE RECORDSPERTAINING TO ADMINISTRATIVE AND ACCOUNTS MATTERS ARE TOBE PRESERVED.Sl.No.Description of the recordPeriod for which to bepreserved after the file isclosed.1 2 31 Advance for the purpose of 5 yeas after recovery ofpurchasing Motor Car.advance.2 Advance for the purchase of Motor 5 yeas after recovery ofCycle.advance.3 Income Tax. 10 years.4 Office orders regarding change inPay/Transfer etc.5 years after transfer/reversionof the officer.5 Sanction for travel beyond 3 years.jurisdiction.6 Adjustment of Railway Warrants. 5 years.7 Correspondence regarding savings 5 years.and excess.8 Correspondence regarding hot and 3 years.cold weather charges.9 Correspondence regarding To be preserved permanently.permanent advance.10 Correspondence regarding Liveries. 5 years.11 Correspondence regarding Prolonged 3 years.Halts.12 Correspondence regarding To be preserved permanently.Government Vehicles.13 Correspondence regarding 3 years.Declaration of Head of Office,Drawing and Disbursing Officer etc.14 Correspondence regardingDelegation of financial powers tosubordinate authorities.To be preserved permanently.15 Correspondence regarding Rules & To be preserved permanently.General Orders, GFR etc.16 Correspondence regarding Misc. 3 years.accounts.17 Malkhanas - instructions regarding. To be preserved permanently.18 Estt. Correspondence regarding To be preserved permanently.fixation of pay of Officers (directlyrecruited).19 Correspondence regarding controlover expenditure and submission ofmonthly statement under delegationof financial powers by theAdministrative Ministries to lowerauthorities.20 Correspondence regarding ratecontract-21 Correspondence regarding Annualstatement of GPF of class IVGovernment servants.3 years.3 years.22 Correspondence regarding pay 10 years.To be preserved permanently.Page 479 of 479