Page 1 of 1 - Central Bureau of Investigation

STATEMENT SHOWING THE PERIODS FOR WHICH THE RECORDSPERTAINING TO ADMINISTRATION AND ACCOUNTS MATTER ARE TOBE PRESERVED.Sl.No.Description or the Register/Record etc.Period for which they are to bepreserved.1 2 31 Shorthand note books relating theAdministrative work.Six months from the date of lastentry in the book.2 Shorthand note book relating to 2 years from the date of last entry.Crime work.3 GP Fund correspondence Till the account is settled.Accounts slips etc.4 Secret Service Registers showing May be destroyed after 5 years fromtrap accounts.the date when all thecorrespondence regarding amountspaid from SS Fund have beenreceived back (in case of writings offit may be destroyed 2 years afterwriting off).5 Invoice Register and invoice 5 years.counter-foils.6 Dealing Clerk Diary including 2 years after all receipts enteredAssistant Diary.7 Supply of typewriterscorrespondence etc.8 SPE Officers training coursecorrespondence etc.9 Telephone Trunk Call Bills -correspondence etc.10 Reconciliation of accounts file -correspondence etc.11 Purchase of furniture file -correspondence etc.12 Deputation of State Police Officers- correspondence etc.13 List of Govt. holidays files -correspondence.14 Grant of House Rent Allowancefiles - Correspondence etc.15 Grant of Cycle Allowance files -correspondence etc.16 Conveyance Allowance files -correspondence.17 Clothing Allowance and othercorrespondence etc.18 Leave Salary Contribution files -correspondence etc.19 Monthly return of rewards andpunishments files -correspondence etc.20 Hindi Classes for Govt. Servantsin SPE Files.therein have been disposed of.5 years or till all the adjustmentshave been made, whichever isearlier.3 years.Upto 3 years after clearing the bills.Upto 3 years after reconciliation.5 years.5 years after the deputationistconcerned has been reverted to hisparent State.1 year.5 years.5 years.5 years.5 years.3 years.2 years.3 years.Page 476 of 476