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Annexure - XVIDPAD31999/0820/10/14/97-AD.IIIGovernment of IndiaCentral Bureau of InvestigationBlock No.3, 4 th Floor, CGO ComplexLodhi Road, New Delhi – 110 003Dated 28/10/1999CIRCULARIt has been brought to my notice that expenditure on telephones forbi-monthly cycle of many officers is on the high side. Sr. officers are notexercising restraint in the use of telephones. It has also come to notice thatin spite of specific instructions a lot of communications are being sentthrough FAX when these can go through normal mail.2. During the period October, 1998 to March 1999, CBI spent Rs.1,27,67,744/- on telephones. This huge expenditure is definitely on thehigher side and needs to be curtailed. This will not be possible without theclose supervision of the officers concerned and other Senior SupervisoryOfficers.3. During the course of Audit in Head Office, the following observationswere also made by the Audit Party in connection with excess local calls andinternational calls on residential telephones:-(i)(ii)In accordance with the instructions vide GI MF OM.E(Coord)/79 dated 12.10.79 followed by another O.M.No.F.7(8)-E(Coord)/82 dated 8.6.82, the ceiling on Free Calls tobe allowed to officers in respect of residential telephoneprovided at government expenses will be 650 bimonthly basis.Calls in excess of 650 (excluding STD calls made for officialpurposes and certified by the officers concerned withreference to the register maintained by him) will have to bepaid by the officer himself.The condition of maintaining the STD register was dispensedwith vide Govt. of India, M/o Finance, Dptt. Of ExpenditureO.M.No. F.7(7)-E(Coord)/85 dated 8.7.85 subject tocertification that bimonthly calls in excess of 650 are onaccount of STD and official purpose. This certificate wouldneed to be countersigned by the Controlling Officer. The sameorder also provides that the excess calls other than certifiedto be on official work will continue to be paid by the officers.4. The following precautions are immediately required to be taken tocurtain the huge expenditure being incurred on telephones:-(i)The officers are required to keep a watch on ISD/STD callsand use secret code for STD/ISD. Keep the STD/ISD barred.Open it whenever it is needed and bar the same againimmediately after the use.Page 456 of 456