Page 1 of 1 - Central Bureau of Investigation

49.7.1 Attendance Register - Whether Properly kept up whenchecked by SP or Dy.SP daily & corrective action taken.49.7.2 Receipt/Diary - Whether this has been maintained up-to-dateand all the columns have been filled up promptly and whether areceipt is taken from the clerk concerned to whom the papers weremade over.49.7.3 Dealing Clerk’s Diary - It should be checked to see whether allcolumns are filled up and whether there has been any delay in dealingwith any receipt. In a few cases, the dates of receipt and the dates ofdisposal shown in the dealing clerk’s diary should be checked up withthe Receipt Register and the files to make sure that wrong dates arenot mentioned.49.7.4 Reminders - System of dealing with reminders should bechecked. To see whether prompt action is being taken.49.7.5 Files - Some miscellaneous files should be checked to see -(a)(b)(c)(d)Whether they are properly arranged and page numbers given.Whether there is any delay in disposal.Whether the preparation of cases and drafting is satisfactory.Whether they are properly kept to facilitate tracing them.49.7.6 Register of Files - Whether the files have been correctly notedin this Register and proper serial numbers given to them. Whetherperiod of retention is noted when the file is closed. Whether theheadings and the subjects of files are satisfactory or whether anyimprovement is necessary in this.49.7.7 Files of Circulars/Orders - Whether they are completeand chronologically maintained. Whether index is maintained up-todate.49.7.8 Records - Whether closed files and records are properly kept.Whether notes about weeding are recorded and whether weeding hasbeen done regularly.49.7.9 Despatch Register - Whether it has been checked andsigned daily by the Head Clerk. Totals of a few days should be testchecked to see that the expenditure of stamps shown is correct. Afew items should be verified at random to see that the subject andfile numbers are correctly mentioned.49.7.10 Order Book - Who maintains it ? Whether it is writtenup promptly and signed daily by the SP?. Whether necessary actionPage 319 of 319