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49. INSPECTIONS49.1 Meaning & Purpose of InspectionThe word “Inspection” means “ the act of looking closely into,carefully or official examination”. The procedure to be followed in theorganization helps in achieving the objects of the organization aseconomically as possible. A manual itself cannot achieve theobjectives unless it is ensured that the provisions contained thereinare understood properly and practised intelligently. Even this maynot be helpful if periodical reviews are not conducted to replace theold procedure with new ones to suit the present day needs. One ofthe ways to ensure that the procedure laid down is being observed isto make a periodical inspection of the working of a section. Thepurpose of inspection is to see how far the prescribed procedure isbeing followed and to suggest improvement/modifications to coverthe areas where the procedure is not being followed.49.2 ObjectivesThe objectives of inspection are :i) to find out the state of affairs existing in each unit;ii) to see whether the prescribed procedure and instructions areunderstood properly and followed intelligently;iii) to find out whether proper attention is being paid to quality ofperformance by officers and staff during discharge of their duties; andiv) to test the intrinsic soundness and utility of the proceduresand to get reliable data for planning improvements.49.3 Inspection Schedule(i) The branch SP will ensure that periodical inspections arecarried out regularly and thoroughly. The following schedule will beobserved in regard to the inspections of various sections of the SP’soffice :-Section I- Establishment Accommodationof the branch and jurisdictionSection II- OfficeSection III- Accounts.Once in a year.Twice in a year withreasonable gap betweenthe Inspections. Wheretwo Ss.P. are posted inPage 317 of 317