Page 1 of 1 - Central Bureau of Investigation

(iv) A register of Identification Cards issued is to be maintained byeach issuing office in Form SPE-G-6. Identification Cards are to beissued for all employees under instructions issued in this regard.(v) A daily Duty Register is to be maintained at each unit for policeofficers in Form SPE G-7.(vi) Register of trunk and telephone calls should be maintained inForm SPE G-38 in each office of SPE.(vii) Register of shorthand note books is to be kept in Form SPE G-36 in all Branch Offices and also by Head Office for each Unit.(viii) Motor Vehicles Register.(ix) Register for undisbursed Pay & allowances.(x) Dead Stock Register.(xi) Increment Register.(xii) Stationary / Stores Issue & Receipt Register.(xiii) Despatch and Issue Register.(xiv) Service Postage Stamps Register.(xv) Cash Book.(xvi) Pay Bill Register.(xvii) Party Cheque Register.(xviii) Register of Valuables.(xix) Bill Register.(xx) Contingent Bill Register.(xxi) TR-5 Receipts.(xxii) Rewards Register.(xxiii) TA Bill Register.(xxiv) LTC Bill Register.(xxv) File Register.(xxvi) File Movement Register.48.5 To ensure timely receipt preparation and despatch ofreports/returns, the branches should maintain two checklists - onefor incoming returns/reports and the other for outgoingreports/returns. All periodical reports/returns should be listed incheck - list in order of their frequency i.e. weekly reports beingentered first, followed by fortnightly reports, monthly reports,quarterly reports, half yearly reports and annual reports. The checklists should be prepared at the commencement of each year anddisplayed prominently on the wall. The Head Clerk should go throughthe check-list once a week to plan action on items requiring attentionduring the next week or so. After periodical report has beenreceived/despatched, the relevant entry in the check-list concernedshould be made.48.6 At present the following returns are being dealt with in theCBI,H.O.Page 313 of 313