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48. REPORTS & RETURNS48.1 Recording of information and its timely and correct retrieval ,collation and transmission are some of the most essentialrequirements for efficient discharge of Managerial functions. In theoffice functioning, one of the mechanisms for keeping a record ofinformation is through registers and the mechanism for itstransmission for perusal by the supervisory officers is throughReports and Returns.48.2 A Return is merely factual information presented in astructured statistical format. A report on the other hand is narrativeand may include analysis and explanations. The Branches arerequired to send Reports and Returns to the CBI HQs. Theinformation received through these reports/returns is used for takingdecisions by seniors officers of CBI and the Government of India.48.3 RegistersIn order to facilitate communication of timely and correctinformation and also for facilitating decision making by the HeadOffice in the matters concerning Administration, registers aremaintained on various subjects. The list of all registers which are tobe maintained under any existing orders or procedure should beprepared by the Head Clerk/Office Superintendent/Section Officer ineach office. This list should have the following columns:-(i)(ii)(iii)(iv)Serial Number.Name of the register.Orders under which the register is to be maintained.Person who is responsible for keeping it up-to-date.48.4 Registers to be maintained by the Branch(i) An Establishment Registers for the permanent staff of CBI(directly recruited and permanently absorbed) is to be maintained ineach office and also at Head Office in Form G-2.(ii) An Establishment Register for the non-CBI staff (i.e.deputationists) is to be maintained in each office and also at HeadOffice in Form SPE-G-3.(iii) An Order Book should be maintained in Form SPE-G-4 in alloffices.Page 312 of 312