Page 1 of 1 - Central Bureau of Investigation

In the Record Room, these lists will be kept section-wise inseparate file covers.(iv)The Departmental Record Room will maintain a record reviewregister in which a few pages will be allotted for each futureyear. Class ‘C’ files marked for review in a particular year willbe entered in the pages earmarked for that year in the register.(v)Files surviving the review undertaken on their attaining the25th year of the life will be stamped prominently as“transferred to NAI” and retired to the National Archives. Filestransferred to the National Archives will be accompanied by alist of files, in triplicate, one copy of which will be returned bythe National Archives, duly signed, to the Departmental RecordRoom.45.11 Review and weeding of records :(i) No file other than ephemeral files will be weeded out withoutfirst reviewing its contents.(ii)A class ‘C’ file will be reviewed on the expiry of the specifiedretention period, and depending on the merits of the case, willbe :(a) weeded out;(b) retained for a further period not exceeding 10 years fromthe year of its closing, at the end of which it will be weeded outwithout any further review; or(c) upgraded to class ‘B’ with the approval of the BranchOfficer.(iii) Class ‘A’ and Class ‘B’ files will be reviewed on attaining the 25year of their life in consultation with the National Archives ofIndia. In these reviews, the need for revising the originalclassification of class ‘B’ files may also be considered.(iv)The year of review of class ‘C’ files will be reckoned withreference to the year of their closing and that for class ‘A’ andclass ‘B’ files with reference to the year of their opening.(v)Beginning in January each year, the Record Clerk will consultthe record review register and submit files due for review in thepreceding year to the Section Officer, after scoring out therelevant entries in that register. Similarly, the DepartmentalRecord Room will send to the Sections concerned files due forPage 300 of 300