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This class will include files of secondary importance and havingreference value for a limited period not exceeding 10 years.45.9 Procedure for recording :(i):After action on a file has been completed, the dealing hand will(a) state the fact of completion of action on the file;(b) suggest the appropriate classification of record and inthe case of class ‘C’ files, also specify the retention period andthe year of review;(c) where necessary, revise the title of the file so that itdescribes adequately the contents at that stage;(d) underline the words, under which the title shouldbe indexed;(e) indicate on the file cover whether any of the decisionscontained in the file is or is not to be noted in the precedentbook by scoring out the entry not applicable;(f) indicate the changes, if any, to be incorporated in thestanding guard file;(g) remove from the main file, routine papers;(h) in respect of Class ‘A’ files proposed to be printed, editthe file in accordance with the instructions given in AppendixIII to the Rules of Printing and Binding and suggest the numberof copies to be printed;(i) complete all references and, in particular, mark previousand later references on the subject on the file cover;(j) initial the entries on the file cover;(k) submit the file to the Section Officer/OS/Head Clerk.(ii)After satisfying himself that no action is pending on the file, theSection Officer/OS/Head Clerk will :(a) approve or modify the action proposed in (b) to (g) ofsub-para(i);(b) ensure that action in respect of (h) and (i) sub-para (i)has been taken;(c) sign on the notes portion and initial entries on the filecover;(d) if the file is proposed to be recorded under class ‘A’,obtain the approval of the branch oficer;(e) pass on the file to the Record Clerk.(iii) The Record Clerk will :Page 298 of 298