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A record of files opened during a calendar year will be kept in afile register (Annexure-XXI) to be maintained by the diarist. A list ofapproved standard heads alongwith the serial numbers identifyingthem should be pasted at the beginning of the register. The pagesallotted to the standard heads in the register should also be indicatedagainst each.44.6 Part file :(i)If the main file on a subject is not likely to be availablefor some time and it is necessary to process a freshreceipt or a note without waiting for its return, a part filemay be opened to deal with it. This device may also beresorted to where it is desired to consult simultaneouslytwo or more sections or officers and it is necessary foreach of them to see the receipt noted upon.(ii) A part file will normally consist of :(a)(b)Receipt or note dealt with; andNotes relating thereto.(iii)Where two or more part files are opened, each will beidentified by a distinct number, e.g. part file-I, part file-IIand so on.(iv)A part file will be incorporated with the main file as soonas possible, duplicate papers, if any, being removed.44.7 Transfer, reconstruction and renumbering of files :Whenever work is transferred from one department/section toanother, the former will promptly transfer all the related recordsincluding files, both current and closed, to the latter. Thedepartment/section taking over the records will not divide, reclassifyor renumber the closed files transferred to it. In the case of currentfiles, the endeavour should be to close them at the earliest possiblestage and to open new files according to the department/section’sown scheme of classification for dealing with the matter further.44.8 Movement of files and other papers :(i)Movement of files will be entered in the file movementregister.Page 292 of 292