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(x) Endorsement :This form is used when a paper has to be returned in original to thesender, or the paper in original or its copy sent to another departmentor office, for information or action. It is also used when a copy of acommunication is proposed to be forwarded to parties other than theone to which it is addressed. Normally this form will not be used incommunicating copies to State Government. The appropriate form forsuch communication should be a letter.41.2 Fax Messages and E-mail:(i)In CBI, all the branches have been provided with the facility ofFAX. It is incumbent on the Head of Office of the concernedBranch to ensure that the facility of FAX is maintained properlyand is not misused. The FAX machine provided to thebranches should be used only for sending/receiving urgentmessages.(ii)Computers are provided to every branch of CBI. Branch SsPare authorised to subscribe to dial up internet connection upto100 hours on each occasion. Each Head of the Office andsenior officers of CBI have been provided with e-mail addressesof NIC mailing service. Branches should widely use thismeans of communication, which is fast and also inexpensive.41.3 Telephonic communications :(i) In purely routine matters not warranting a writtencommunication, departments may communicate with localparties over the telephone.(ii)In matters of extreme urgency, departments may communicatewith other parties, both local and outstation, over thetelephone. Where necessary, such communications may befollowed by written communications in the appropriate form.(iii)Telephone calls (including STD calls) will be regulated bydepartmental instructions.41.4 Correspondence with attached and subordinate offices :Page 269 of 269