Page 1 of 1 - Central Bureau of Investigation

notes.If he agrees to the line of action suggested in thepreceding note, he will merely append his signature.(iv)Any officer, who has to note upon a file on which a runningsummary of facts is available will, in drawing attention to thefacts of the case, refer to the appropriate part of the summarywithout repeating it in his own note.(v)Unless a running summary of facts is already available on thefile or the last note on the file itself serves that purpose, a selfcontainedsummary will be put up with every case submitted tothe Minister. Such a summary will bring out briefly but clearlyrelevant facts, including the views expressed on the subject byother departments, if any, consulted in the matter and thepoint or points on which the orders of the Minister are sought.(vi)If apparent errors or mis-statements in a case have to bepointed out or if an opinion expressed therein has to becriticised, care should be taken to couch the observations incourteous and temperate language free from personal remarks.(vii)When a paper under consideration raises several major points,each requiring detailed examination and orders, each point willbe noted upon separately in sectional notes.(viii)Notes and orders will normally be recorded on note sheets.(ix)The dealing hand will append his initial with date on the left,below his note. The section officer and higher officers willappend their signature on the right hand side of the notes.40.8 Modification of notes or orders(i)Senior officers should not require any modification in, orreplacement of, the notes recorded by their juniors once theyhave been submitted to them. Instead, the higher officersshould record their own notes giving their views on the subject,where necessary, correcting or modifying the facts given inearlier notes. In any case, the replacement or modification ofthe notes which have already been recorded on a file, when thefile has been further noted upon by others, should not bepermitted.(ii)Where a final decision already communicated to a party isfound later on to have been given on a mistaken ground orwrong facts or wrong interpretation of rules due toPage 259 of 259