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36.18 'Departmental instructions' means instructions issued by adepartment to supplement or vary the provisions of the Manual ofOffice Procedure.36.19 'Diarist' means a Clerk within a section charged with theresponsibility inter alia of maintaining the section diary.36.20 'Diarising' means registering of receipts in the section diary.36.21 'Diary number' means the serial number assigned to a receiptin the section diary followed by the year and the abbreviated symbolof the section, e-g. 105/72 - O&M.36.22 'Docketing' means making of entries in the notes portion of afile about the serial number assigned to each item of correspondence(whether receipt or issue) for its identification.36.23 'Final disposal' in relation to a case under considerationmeans completion of all action thereon culminating, where necessary,in the issue of final orders or final reply to the party from which theoriginal communication emanated.36.24 'Fresh receipt (FR)' means any subsequent receipt on a casewhich brings in additional information to the disposal of the paperunder consideration.36.25 'Indexing' in relation to a file means indicating its title underappropriate catchwords arranged in their alphabetical order with aview to facilitate its location in the event of need.36.26 'Index slip' means a card or a paper slip displaying the title ofa file under a catchword, followed by a reference to its file number.36.27 'Issue' means a communication issued in a case.36.28 'Issue of draft' includes all stages of action after the approvalof a draft ending with despatch of the signed communication to theaddressee, e.g. fair typing, comparing, attaching enclosures, preparingpads for signature, preparing covers; making entries in the despatchregisters and messenger books, affixing stamps where necessary etc.36.29 'Messenger book or Peon book' means a record, maintained instandard form O&M 13 or any other form, of particulars of despatchof non-postal communications and their receipt by the addressees.36.30 'Minute' means a note recorded by the President, the Vice-President, the Prime Minister or a Minister.Page 244 of 244
36.31 'Note' means the remarks recorded on a case to facilitate itsdisposal, and includes a precis or previous papers, a statement or ananalysis of the questions requiring decision, suggestions regarding thecourse of action and final orders passed thereon.36.32 'Notes portion' in relation to a file means the portioncontaining notes or minutes recorded on a case.36.33 ‘Ordinary postal dak' means postal dak for which no specificacknowledgement is obtained by the Posts and Telegraphs Offices.36.34 ‘Paper under consideration (PUC)' means a receipt on a case,the consideration of which is the subject matter of the case.36.35 'Personal staff' in relation to a functionary means and includesprivate secretary, personal assistant, stenographer, assistant, clerk orany other clerical staff appointed to assist him as well as the personalsection of a Minister.36.36 'Postal communication' means a communication despatchedby post and includes telegram.36.37 'Postal Dak' means all the dak received through posts andTelegraphs offices.36.38 'Receipt' means dak after it has been received by theconcerned section/officer.36.39 'Record Clerk' means a clerk in a section responsible inter aliafor typing and maintaining index slips and for looking after routineaspects or recording work.36.40 'Recording' means the process of closing a file after action onall the issues considered thereon has been completed, and includesoperations like completing references, removing routine papers,revising the file title, changing the file cover and stitching the file.36.41 'Reference folder' in relation to a particular subject means afolder containing copies of relevant rules, orders, instructions, etc.arranged in chronological order.36.42 'Running summary of facts' in relation to a case means asummary of the facts of the case updated from time to time toincorporate significant developments as and when they take place.36.43 'Section' means the basic work unit within a department,responsible for attending to items of work allotted to it. It is generallyPage 245 of 245
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Chapter 42 Drafting of Communicatio
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other Central Acts. A growing need
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y the Ministry of Home Affairs. Sub
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1.14 Directorate of ProsecutionThe
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absconders and fugitives as well as
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direct recruitment unless the Emplo
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2.3.10 An employee appointed on dep
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2.3.13 Premature Reversion of Deput
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2.6 Casual Appointments 4[4]2.6.1 C
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Employment Exchange. They should no
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2.7.3 Authority Competent to make C
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3.4 Supply of Blank Identity CardsB
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3.12 Destruction of Identity CardsA
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Tour)TOTAL 1 year &14weeks1 year &
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(i)To acquaint the recruits with th
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Officers by the JD(Admn.) and of th
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5. SERVICE RECORDS5.1 Service book
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(vii)Professional and technical qua
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his signature there in token of the
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6. CONFIRMATION6.1 As per the prese
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7. SENIORITY7.1 Fixation of Seniori
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ecruits or promotees, as the case m
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deployment in the latter office, wo
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8. ANNUAL CONFIDENTIAL REPORTS8.1 T
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non-initiation certificate in this
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should be rewarded by excessively f
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In the circumstances, where on cons
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9. PROMOTION9.1 The regular promoti
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seniority) is dispensed with and th
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9.9.2 In cases where the reasons ad
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10. FIXATION OF PAY10.1 Various pro
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10.4.2 Thus on comparing the positi
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(b) In the above case, if he opts t
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(ii)In the case where pay scales ar
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deputation/foreign service, even if
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selection, he/she is required to re
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13. LEAVE13.1 Provisions relating t
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certificate of fitness in accordanc
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(v)E.L. can be availed upto:(a) 180
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13.4 Commuted Leave(i) Commuted lea
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(iv)LND should not be granted as le
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(h)No Leave salary is admissible fo
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to leave salary during half pay lea
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sporting events subject to the over
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13.16 Encashment of Half Pay Leave:
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Request for leave will be considere
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(ii)(iii)(iv)(v)(vi)(vii)(viii)The
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accordance with the provisions of R
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Government servant who opts to reti
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ten years. It is calculated at the
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15.15.2 No gratuity shall be paid u
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three months pay or Rs.8000/- which
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dies before the date of retirement
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date of retirement in which case au
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16. DECENTRALIZATION OF ACCOUNTS16.
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PAO/CBI after checking of bills, in
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(c) re-appropriation of funds excee
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17.4.2 Motor vehicles owned by the
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18.4.3 A monthly expenditure statem
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19. ALLOWANCES AND REWARDS/HONORARI
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qualifying limits of the city/urban
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including civilian employees paid o
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(i)(ii)(iii)the normal one hour of
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promotion/reversion or revision of
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The Toll tax charged at any station
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ut the daily allowance drawn for th
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duty/leave/suspension depending on
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19.16 Railway WarrantsRailway Warra
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Officer should be kept in the servi
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can be sanctioned by Addl.Director,
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20. ADVANCES20.1 Advances are provi
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(flood/drought/cyclone) and granted
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An advance not exceeding the travel
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When an advance is granted to an em
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2001-02 13 9.5 7.02002-03 12.5 9.0
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h) Advance can be granted only if t
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e) The advance can also be given on
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) Constructing a new house on a plo
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5 For constructionThe advance shoul
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ii)iii)iv)The second charge can be
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(iii)City Compensatory Allowance(iv
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(iii)Cycle Advance(iv)Motor Cycle A
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22. CONTINGENCIES22.1 Contingencies
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nomination that the nomination will
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advance and the total consolidated
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(viii)Pass Books are to be issued t
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24.3 The balance for March every ye
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drought etc. and his financial posi
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advance should be adjusted within s
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now eligible to retain the governme
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26. DEPARTMENTAL CANTEEN26.1 Meetin
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Register/Sanitary Diary. A suggesti
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27. MEDICAL FACILITES TO THE CENTRA
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4. Cantonment hospitals in cantonme
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and their family members residing i
Page 193 and 194: ii) X-Ray, Laboratory and other dia
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Page 197 and 198: Group ofEmployeesSubscription per m
Page 199 and 200: (b)(c)(d)if there is no valid nomin
Page 201 and 202: ) While selecting the site, it shou
Page 203 and 204: safaiwala, cleaning work can be got
Page 205 and 206: contract awarded to another firm of
Page 207 and 208: vi)Responsibility and accountabilit
Page 209 and 210: (x)(xi)(xii)(xiii)(xiv)(xv)(xvi)Whe
Page 211 and 212: i) Verification shall always be mad
Page 213 and 214: 31. FURNITURE31.1 The furniture wil
Page 215 and 216: Sl.NomenclatureScaleNo.1 Officer’
Page 217 and 218: i) For rooms having area upto 30 sq
Page 219 and 220: charges are to be deposited by the
Page 221 and 222: 33.6 Officers of the rank of Joint
Page 223 and 224: All 4-wheelers should be got servic
Page 225 and 226: 33.19 All requisitions for the vehi
Page 227 and 228: 34.5 No dues certificate from Libra
Page 229 and 230: 35. SECURITY PLAN35.1 In view of th
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Page 233 and 234: 35.6.3 The local fire service can b
Page 235 and 236: 35.7.3 Transit of documents and des
Page 237 and 238: a later stage.that Server and nodes
Page 239 and 240: 35.9.9 The attack or crisis control
Page 241 and 242: 35.10.10 Blood groups of all the st
Page 243: 36.7 'Central receipt and issue sec
Page 247 and 248: 37. MACHINERY OF GOVERNMENT37.1 The
Page 249 and 250: consists of assistants and clerks s
Page 251 and 252: CR No..............................
Page 253 and 254: 39. RECEIPT-SUBMISSION AND DIARISAT
Page 255 and 256: (ii)The Section Officer/OS/Head Cle
Page 257 and 258: (xiv)put up the case to the appropr
Page 259 and 260: notes.If he agrees to the line of a
Page 261 and 262: 40.11 Oral discussions(i)All points
Page 263 and 264: ing to the notice of the branch off
Page 265 and 266: one FRs, they should be flagged sep
Page 267 and 268: 41. FORMS AND PROCEDURE OFCOMMUNICA
Page 269 and 270: (x) Endorsement :This form is used
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Page 273 and 274: should ordinarily be preceded by in
Page 275 and 276: eplies have not been received, may
Page 277 and 278: (vi)All drafts put up on a file sho
Page 279 and 280: 43. ISSUE OF DRAFTS43.1 Marking of
Page 281 and 282: (iii)At the end of the day, the cle
Page 283 and 284: (iv)Separate the communications to
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Page 287 and 288: (iii)The Branch officer in charge o
Page 289 and 290: 44. FILING SYSTEM44.1 Filing system
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(e) arrange the index slips in two
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(d) in respect of records connected
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(a) complete columns 4 & 5 of the f
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eview in the preceding year togethe
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46. SECURITY OF OFFICIAL INFORMATIO
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47. CHECKS ON DELAYS47.1 Weekly arr
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(a) scrutinise the case sheets and
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(b) prepare the consolidated statem
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47.9 Responsibility of expeditious
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(iv) A register of Identification C
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Pension Payment order (PPO) was not
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49. INSPECTIONS49.1 Meaning & Purpo
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49.7.1 Attendance Register - Whethe
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(b) items pending for actual payee
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49.10.6 Diaries and Progress Report
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xv)xvi)xvii)xviii)xix)xx)xxi)xxii)x
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(xiii) Stock Registers :a) Consumab
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(a) he has passed the Matriculation
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APPENDIX-IPOSTS SANCTIONED IN CBI A
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DPA Gr.B 1 Rs.6500-200-10500/-DPA G
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x. To liaise with all officers/Sect
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iii. Supervision, caretaking etc.,
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APPENDIX-IIIRECRUITMENT RULES1. Int
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(ix) Fifty percent posts of ASIs ar
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appointmentCentral Government Offic
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APPENDIX-IVAPPOINTMENT THROUGH STAF
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APPENDIX-VTHE DELHI SPECIAL POLICE
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shall be deemed to have been suspen
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7. DISCIPLINARY AUTHORITIES:(1) The
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(9) The Disciplinary Authority shal
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11. SPECIAL PROCEDURE IN CERTAIN CA
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without holding an inquiry at all a
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the appellant relies; shall not con
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PROVIDED THAT-(i) the appellate aut
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PART-VI- MISCELLANEOUS27. THE CENTR
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SCHEDULEDescriptionof rank orpost1A
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SCHEDULEDescription ofpost1Part-I -
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SCHEDULEPart-III- General Central S
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It will aid the recruitment/promoti
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Annexure - INo.4/31/61-TGOVERNMENT
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Encl. To Annexure-IIINVESTIGATION A
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IV.RESEARCH DIVISION.(1) Analysis a
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Annexure - IIINo.21/43/2002-PD-0130
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WEST ZONE10 Anti-CorruptionRegion-I
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SP/ACB/Guwahati27 Anti-Corruption B
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Union Territoriesof Pondicherry and
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SP EOU-II, EO-I(Existing SP-II/SIG/
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77 Special Unit KolkataSP SU Kolkat
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(b) Horizontal Reservation :(i) Whe
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(f) (i) The post for which this req
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Investigation includingappreciation
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Annexure - VICHECKLIST OF POINTS FO
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Annexure - VIIMOST IMMEDIATENo.DP A
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STATEMENT SHOWING THE FINANCIAL AND
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the Central Civil Services(Pension)
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MODEL CALCULATION - 2PENSION, COMMU
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Annexure - X(A)No.240/1/96-AVD.IIGO
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4 Electric Gas and WaterCharges.5 F
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9 Engagement of Spl.Counsel on beha
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(ii) For residential andother purpo
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28 CONTINGENTEXPENDITURE (Table inS
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ToThe Director,Central Bureau of in
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Annexure - XI(A)No. 29/1/96-AD.IIIC
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The delegation of financial powers
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(b)i) APP, Gr-B (Non-Gazetted) Rs.
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Other Govt. Servants - As considere
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To,1. PS to Director, CBI.2. Ps to
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7Legal Charges/ otherlegal charges(
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paymentof localand trunkcalls andre
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24 Incurring of--- RecurringMiscell
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irthvest only with-Director /CBIbei
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pay and allowancestherefore(Ministr
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than those mentionedin SRs. 130 and
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RPS dated 30.11.5671 Appointment of
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to which Govt. is a-party ( Rule 25
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joining time inrelaxation of provis
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115 House buildingadvance to office
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Authorised MedicalAttendant would n
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Annexure - XIVG.I, Dte. of Estates
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(II)NON-CONVENTIONAL SPACESl. No. P
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(M.K. Nair)Deputy Financial Adviser
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(ii)(iii)(iv)The officer using the
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to the wall or partition. The top o
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(c) All occupants of the building s
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Annexure - XIXASSISTANT’S DIARYSl
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4. The correctness of the entries o
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Annexure - XXIIPRECEDENT BOOKHeadin
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Annexure - XXIII(B)No.84/5/62-Estt.
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SPECIAL POLICE ESTABLISHMENTSTATEME
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36 Property returns andcorresponden
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88 TA Bill Register. 10 years.89 Ma
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21 Supply of stationery and forms 3
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STATEMENT SHOWING THE PERIODS FOR W
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Annexure - XXIII(E)No.40/86/69-AD.I
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17 Correspondence regarding HouseBu
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Annexure - XXIVREGISTER FOR WATCHIN
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Annexure - XXVILIST OF FILES DUE FO
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5. 4. The same form will be used to
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Annexure - XXIXCASE SHEETFile/Diary
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Annexure - XXXINUMERICAL ABSTRACT O
Page 495 and 496:
Annexure - XXXIIMONTHLY PROGRESS RE
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Annexure - XXXIVCHECK LIST FOR WATC
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