Page 1 of 1 - Central Bureau of Investigation

officers below the rank of Joint Secretary availing the staff carshould be obtained in the log book (Rule 33 of Staff Car Rules).All the columns should be filled and the officer using the staffcar should sign the Log Book. At the end of the month a summaryshould be prepared in the following format:(i)(ii)(iii)(iv)(v)(vi)(vii)(viii)Kilometres reading as on first day of monthKilometres reading as on last day of monthTotal distance covered during the monthPetrol balance at the end of previous monthPetrol drawn during the monthPetrol consumed during the monthPetrol balance at the end of the monthKms/per litre (average) during the monthThis summary should be signed first by the driver and then bythe In-charge(MT) Section who should thereafter put it up to the SP ofthe branch. In the case of Head Office, this summary should besigned by the DSP(HQ).2. A record of repairs and replacements, cost of petrolconsumption, cost of spare parts etc., with the dates inprescribed form SPE G-35/ MTR.3. In case of branch vehicles, a statement showing theconsumption of petrol and lubricants and the repairs etc. is tobe sent to Head Office as per the instructions issued from timeto time. A similar statement is to be prepared in respect ofHead Office vehicles.4. All entries about repair/maintenance, POL and condemnedspare parts etc. should be entered in the Admins Module onregular basis.5. The spare parts which have become unserviceable and replacedparts should be deposited in the MT Store and an entry bemade in the Condemned Spare Parts Register. These partsshould be disposed off by auction after completing all codalformalities under the supervision of a gazetted officer.6. Details of expenditure on all the vehicles including the same onrepairs, upholstery, POL, servicing, purchase of oil etc. shouldbe properly entered in the history sheet.Page 224 of 224