Using the Hollins Information System for ... - Hollins University

HIS – RegistrationLog in using your Hollins University ID for the User ID. Enter your 6 digit PIN. This isthe PIN that was initially set to your birth date and which you should have changed thefirst time you used the Hollins Information System. Click on Login. If you forget yourPIN number, you can enter your User ID and then click on the Forgot PIN? button. TheSecurity Answer screen will appear. You will see the security question that youpreviously selected. You may answer the security question and select the SubmitAnswer button. This brings up a screen where you may reset your PIN. Enter a new Pin.Reenter the new PIN. Click on Reset PIN. If you still cannot login, call the Registrar’soffice (x6243).After you login, from the Main Menu, select Faculty & Advisors.2

HIS – RegistrationFrom the Faculty & Advisors menu, select Registration Drop/Add.4

HIS – RegistrationTo select the term, click on the ▼ to the right of the Select a Term: dialog box. A list of termswill appear. Click on the term for which you want to register a studnet. It will becomehighlighted. Click the Submit button.5

HIS – RegistrationNext enter the Id of the student/advisee who you want to register and press Submit..6

HIS – RegistrationClick Submit to verify that the correct student was selected.If the person selected is not correct, click on ID Selection to reenter the student ID7

HIS – RegistrationThe screen that appears will show any courses for which the student is already registered,provide a place to enter new CRNs and have a link to the Class Search page for findingadditional course information.If the student knows the CRNs for courses they want to add, you can enter them on thisscreen and click Submit Changes. If they want to locate possible courses to add, clickthe Class Search button.9

HIS – RegistrationClick in the check box in first column to select each course that your advisee wants. Acheck mark will appear in the box. A C in the first column (and no check box) indicatesthat the course is closed. Dance 130 in the figure above is selected (checked). Dance125 is closed.12

HIS – RegistrationOn the Registration Add/Drop screen, you can see the courses for which the student is alreadyregistered (under Current Schedule) plus the course numbers for any courses he or she hasselected to add to the schedule. Click the Submit Changes button if you are satisfied with the selected courses and wantto register for them.Click on Class Search if you want to select additional courses.Click on Reset to clear a CRN number you have typed on this screen. Reset will not clearcourse numbers entered by the system when you selected a course on the Look-Up Classto Add page. To delete one of these CRN numbers, you should highlight the number andpress Delete.14

HIS – RegistrationHow to Get on the Wait List for a CourseIf you want to add a student’s name to the wait list for a course, do the following. On thescreen where the class is listed as closed, note the CRN number for the course. Click onthe Register button.15

HIS – RegistrationOn the Registration Add/Drop page, type in the CRN number under Add Classes.Click on Submit Changes.This will again bring up the Add/Drop Classes page, this time with a registration error.Click on the ▼under the Action column beside the course and select Wait ListedClick on Submit Changes.16

HIS – RegistrationThe student will be added to the Wait list. (see the Status column).17

HIS – RegistrationRegistration ErrorsAttempts to register for a class may cause errors. If an error occurs, it will be listed onthe Registration Add/Drop page.Look in the Status column on the right to see the error message. In the figure above, theerror occurred because the student attempted to register for 2 courses for which she didnot have the prerequisites.18

HIS – RegistrationThe following list shows a number of the errors that might occur along with the cause of theerror.Registration Error Status MessagesError StatusCLOSED SECTIONCORQ_XXX REQ (where XXXis the course name)DUPLICATE CRNINSTRUCTOR PERMISSIONMAXIMUM HOURSEXCEEDEDPre-Requisite in ProgressPREQ AND TESTSCORE_ERRORREPEAT COUNT EXCEEDS XTIME CONFLICT WITH CRN #YOU CAN NOT ADD/DROPCLASSES DUE TO HOLDS ONYOUR RECORDThe section is full.Explanation of ErrorYou are trying to register for a class that also has arequired lab. You must also register for the lab.You attempted to register for a course for whichyou are already enrolled.The instructor must sign a DROP/ADD form andyou should take it to the Registrar’s office.Undergraduates may register for no more that 18hours on the web. See the Academic Dean forpermission to take additional hours.You must complete the pre-requisite before takingthis class.You do not have the necessary prerequisite for thiscourse.You have previously taken this course and may nottake it again.The class meets at the same time as a class forwhich you are already registered.There are holds on your account. You must clearup HOLDS before you are allowed to register19

HIS – RegistrationDropping a ClassYou can access the Registration Add/Drop page from the Registration menu to drop aclass from a student’s schedule. Click on the ▼in the Action column beside the courseCRN (in the Current Schedule section of the page). Select DROP from the drop downlist. Click on the Submit Changes button.20

HIS – RegistrationWorking with a New StudentWhen you are finished working with one student and want to work with another one,select Return to Menu from the top of the Registration Add/Drop page or Look Up Classto Add page. On the Student Information page click ID Selection and enter the newstudent’s ID.Ending a SessionWhen you are finished registering students, click on the Exit button at the top of the pageand close your browser.21